9.12 Party Policy
9.12.01 – PARTY DEFINITION
- a. A House-sponsored party is defined by all three conditions:
- i. The party is advertised.
- ii. The party takes place in a common area.
- iii. The party has live entertainment or amplified music.
- b. Any person wishing to hold a party must be a current House Member, and only a House Member can be a party representative.
- c. There will be no rental or lending of Houses to outside agencies or individuals for parties, benefits, etc.
- d. A committee-sponsored party can be an event with special recruitment purposes or an informational or educational event. The committee chair will act as the party representative.
9.12.02 – PARTY APPROVAL
- a. All parties must be approved in advance by three-fourths vote of the House at a regularly-scheduled, quorum meeting.
- b. The names of those voting in the affirmative must be recorded in the meeting minutes.
- c. Committee Members can volunteer to host a committee-sponsored party with a three-fourths vote of their House at a regularly-scheduled, quorum meeting.
9.12.03 – RESPONSIBILITY & GENERAL GUIDELINES
- a. Any damages incurred are to be paid for by the House.
- b. The House is responsible for organizing sufficient House-level security before the party.
- c. People attending any party or event will only be admitted through one entrance, while other exits will be monitored during the party to prevent any unauthorized entrance/exit.
- d. Amplified music and general noise will end at 2:00am.
- e. Houses will designate someone as a party representative who will be sober and present until all party-goers have left. Any problems will be directed to the party representative. Prior to the party, all House Members shall know who the party representative is for that evening and be informed of the party representative's function.
9.12.04 – ADVERTISING POLICY
- a. Advertisement of alcohol or controlled substances is strictly prohibited.
- b. Advertisements for parties posted in any public area are strictly prohibited. Inviting friends to a party through social networking websites is allowed as long as invitations remain private and the party is posted as a secret or invite-only event.
- c. Committee-sponsored parties can be advertised outside the SHC if they serve a special purpose, such as recruitment, or are an educational or informational event.
- d. Any advertised party must include notice to all Houses and the SHC.
9.12.05 – NEIGHBOR RELATIONS
- a. A notice of parties will be made to neighbors by the House to include the time and date of the party.
- b. Houses will clean the neighborhood of all party-related debris within 24 hours after the party or event.
- c. The neighbors should have the phone number and the name of the party representative during the party with a request to contact them rather than the police if the party or event becomes a problem.
9.12.06 – MONEY
No party profits will be budgeted into a House's finances.
9.12.07 – ALCOHOL POLICY
- a. Selling alcohol at a House party or event is strictly prohibited. This includes but is not limited to: charging at the door for drinks, wristbands, stamps, cups, or accepting donations at parties where alcohol is distributed.
- b. Alcohol will not be distributed or purchased on behalf of people under 21 years of age.
- c. Houses cannot use official House funds (e.g, individual House checking, savings accounts, social budget, or any fees collected by treasurers) to purchase alcohol.
- d. No alcohol will be provided at committee-sponsored parties, including the All-Member Parties and Orientations.
9.12.08 – VIOLATIONS OF THE PARTY POLICY
- a. The Vice President of Membership will bring violations of the Party Policy to the attention of the Executive Committee and the Board.
- b. If a House violates any part of the Party Policy except the invitation policy or the advertising alcohol policy, the House shall be fined $10 per House Member and the Vice President of Membership will ban the House from having parties for a three-month period. This ban will be reported at the subsequent Board of Directors meeting.
- i. Any parties held in violation of this ban will result in a $30 fine per Member of the House.
- ii. If Members of the House are able to provide meeting minutes from the House meeting in which the decision to have a party was made, those Members who did not agree to the party or event may ask to be exempted from the fine.
- c. If a House publicly advertises a party and fails to make the event private or invite-only within one day of being made aware of this violation by the SHC, the House will receive a fine of $10 per member.
- i. If the House maintains this violation of the Party Policy for more than a week or until the date of the party (whichever is sooner), the House will also receive the standard punitive measures for any Party Policy violation (see Violations of the Party Policy (b)).
- d. If a House publicly advertises alcohol at a party and fails to remove that advertisement within one day of being made aware of this violation by the SHC, the House will receive a fine of $10 per member.