10.00.00
The SHC maintains certain restrictions on House sovereignty to ensure the safety of its Members and the functional operations of its Houses. In the case that a House becomes a serious risk to the system as a whole, its operations may require externally-guided change under Article X (see Title 9). Houses retain any powers not expressly granted to the SHC Board of Directors (“the Board”) or any other body within the SHC.
10.00.01
All of the Houses that are associated as part of the SHC rely on each other for support in matters of finance, education, membership, maintenance, and physical development. If the situation at any one House becomes such that it will adversely affect all the other Houses and damage the stability of the SHC as a whole, then that House must be considered a candidate for an Article X intervention.
10.00.02
All Houses reserve the right to assist any member Houses in crisis. In the cases of Article X, SHC officers are given the authority, on behalf of the Houses, to intervene and assist such a House. This assistance will last only until the House is out of the crisis situation as understood by the Board.
10.00.03
The Board, with a two-thirds majority vote, may declare a House on Article X on the recommendation of respective officers and staff and with the input of the candidate House at a meeting of the Board.
10.01.00
Article X: Membership is the measure to assist a House that is suffering from low membership, such that would infringe on the House’s ability to remain a participating member within the SHC.
10.01.01
When a House's membership falls below 60% of the regular SHC-assessed capacity the following shall occur:
10.01.02 – EXCEPTIONS
If assessments are met, then Article X: Membership cannot apply except by two-thirds vote of the Board.
10.01.03
These measures shall cease when a House reaches 80% of its total assessed regular SHC capacity and the House can normally cover SHC assessments.
10.01.04 – OPEN SHC MEMBERSHIP HOUSE
When a House is declared in violation of Article X due to insufficient membership the Board of Directors may declare the affected House an “Open SHC Membership House.” Any member may apply to the Vice President of Membership to move to that House under the following guidelines:
10.02.01
House will be placed on financial probation as a precursor to Article X: Finance based on the following procedure:
10.02.02
All of the Houses that are associated as part of the SHC rely on each other for support in matters of finance, education, membership, maintenance, and physical development. If the situation at any one House becomes such that it will adversely affect all the other Houses and damage the stability of the SHC as a whole, then that House must be considered a candidate for an Article X intervention.
10.02.02
The conditions of financial probation are the following:
10.02.03
All Houses not submitting their House books to the SHC office within seven days of notification of their financial probation and/or a House who does not replace their House Treasurer within 30 days of notification of financial probation will be declared Article X: Finance.
10.02.04
The probationary period will continue until a new House Treasurer has been installed and trained, with all payments to the SHC being current.
10.02.05
Article X will be invoked for a House on Financial Probation of one if the following happens:
10.02.06
The following measures will be taken on any House declared Article X:
10.02.07
The measures shall stay in effect until the House has developed a working House budget and is generally out of fiscal crises as judged by the House Treasurer, Corporate Treasurer, Member Services Coordinator, and the Executive Director.
10.02.08
The duties of the Corporate Treasurer and the Member Services Coordinator toward a House on Article X shall consist of:
10.02.09
The Board may, on recommendation from the Corporate Treasurer and Member Services Coordinator, appoint a Financial Liaison to assist the House on Article X in the management of its finances.
10.02.10
The duties of the Financial Liaison shall include at least:
10.02.11
A House shall be removed from Article X: Finance when:
10.03.01
All Houses are required to be kept reasonably maintained and clean by their residents. To ensure this, the Maintenance Vice President shall conduct inspections of each building’s common areas each month.
10.03.02
The inspection forms used shall be approved by the Board and shall have the final rating scales based on a percentage, one for maintenance and the other for cleanliness.
a. Houses that fall below 70% on either of the scales will have failed that inspection and the Maintenance Vice President shall issue that House a written warning.
10.03.03
When a warning is issued, the House shall have seven days to correct the problems listed in the warning and reach a score of 70% or higher. The Maintenance Vice President may extend the warning period.
10.03.04
When a House is declared Article X, a Maintenance Manager shall be hired and supervised by the Maintenance Vice President and Maintenance Coordinator at a contracted amount, to serve until the House passes the next inspection. First preference shall be given to members of the Maintenance and Physical Development Committees.
10.03.05
If the House falls below 85% on either of the scales during the probationary period, Article X shall be declared.
10.03.06
Rental properties are not included in Article X: Maintenance guidelines.
10.03.07
The above actions may be appealed to and rescinded by a two-thirds vote of the Board.
10.04.00 – DEFINITION OF ARTICLE X: EDUCATION
10.04.01 – REASONS FOR EXTENSION OF SUPPORT UNDER ARTICLE X: EDUCATION
10.04.02 – PROCEDURES TO BEGIN ARTICLE X: EDUCATION
10.04.03 – PROCEDURES FOR A HOUSE ON ARTICLE X: EDUCATION
10.04.04 – WHEN TO REMOVE A HOUSE FROM ARTICLE X: EDUCATION
10.05.01
A motion to recolonize shall be introduced to the Board one week prior to voting; the affected House shall be notified one week prior to introduction of the motion to the Board.
10.05.02
All old members wanting to return will have their future contracts reviewed and approved by the Membership Committee.
10.05.03
The Vice President of Facilities and the Maintenance Coordinator will tour the House to determine if maintenance concerns need to be addressed.
10.05.04
The Membership Committee will choose up to two House Coordinators to live in the House. Coordinators shall:
For all of the above, the House coordinator(s) will be compensated with assessment for the first semester.
10.05.05
The corporate officers will conduct bi-weekly, one-on-one meetings with the House officers to assess the progress of the House. This will go on as long as the corporate officer thinks it is needed or until the end of the semester.
10.05.06
At the end of the first semester of the contract period, a report will be prepared and submitted to the Board by the House coordinator(s) to assess the success or failure of the recolonization. If it is successful thus far, the House will return to normal operations. If it has failed thus far, the Board will decide what to do at that time.