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testnamespace:orion_wip [2021/07/05 23:04] – created presidenttestnamespace:orion_wip [2021/07/06 00:26] (current) – Implemented all language revisions, additions, and subtractions approved by the house at the 2021-03-28, 2021-04-11, 2021-05-16, and 2021-05-30 house meetings. Re-numbered sections where necessary president
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 The purpose of the association shall be to provide room and board to its members at low cost. The reason for such an association is to provide an hospitable and educational living experience where members are encouraged to grow through cooperative living. Members are encouraged to acquire new skills that will benefit them as individuals and the House as a whole. The purpose of the association shall be to provide room and board to its members at low cost. The reason for such an association is to provide an hospitable and educational living experience where members are encouraged to grow through cooperative living. Members are encouraged to acquire new skills that will benefit them as individuals and the House as a whole.
  
-Contained in this document is the set of standards and procedures outlining ways of delegating responsibility and authority in a democratic and cooperative manner, in keeping with the purpose of the House and the policies of the MSU-Student Housing Cooperation.+Contained in this document is the set of standards and procedures outlining ways of delegating responsibility and authority in a democratic and cooperative manner, in keeping with the purpose of the House and the policies of the Spartan Housing Cooperative.
 </WRAP> </WRAP>
 +
 +====Article 1: Definitions====
 +  - WIP
  
 ====Article 1: Membership==== ====Article 1: Membership====
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     - **g)** Signing a membership agreement, and     - **g)** Signing a membership agreement, and
     - **h)** Establishment of residence within the House,      - **h)** Establishment of residence within the House, 
-  - in that order. Prospective members must also show a willingness to live in an intentional community and agree with our established house norms. Members must also be members of the MSU Student Housing Cooperation and obey its policies and by-laws. All of these conditions must be completed before membership is valid.+  - in that order. Prospective members must also show a willingness to live in an intentional community and agree with our established house norms. Members must also be members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid.
  
   - **1.2** Any person who agrees to fulfill the conditions of the House membership agreement shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender, sexual orientation, marital status, age, family status, disability, or political preference. If the house feels like a prospective member has displayed any forms of intentional or unintentional racism, sexism, homophobia, bigotry, transphobia or any further forms of offensive comments or hate speech, this is grounds for denial.   - **1.2** Any person who agrees to fulfill the conditions of the House membership agreement shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender, sexual orientation, marital status, age, family status, disability, or political preference. If the house feels like a prospective member has displayed any forms of intentional or unintentional racism, sexism, homophobia, bigotry, transphobia or any further forms of offensive comments or hate speech, this is grounds for denial.
  
-  - **1.3** Members are required to sign membership agreements that coincide with the Student Housing Cooperation membership agreement dates, unless otherwise approved by the House and the SHC Board of Directors. All members who join after the beginning of the membership agreement date will pay the complete membership fee and share, but other charges will be made proportional to the amount of time left in the school year. Members leaving before their membership agreement expires are financially obligated to pay the monthly member assessment and the advertising costs (if needed) to fill their position. This obligation does not expire until a replacement signs a membership agreement.+  - **1.3** Members are required to sign membership agreements that coincide with the Spartan Housing Cooperative membership agreement dates, unless otherwise approved by the House and the SHC Board of Directors. All members who join after the beginning of the membership agreement date will pay the complete membership fee and share, but other charges will be made proportional to the amount of time left in the school year. Members leaving before their membership agreement expires are financially obligated to pay the monthly member assessment and the advertising costs (if needed) to fill their position. This obligation does not expire until a replacement signs a membership agreement.
  
   - **1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under membership agreement will be considered ‘current members’ and allowed to vote on all matters.   - **1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under membership agreement will be considered ‘current members’ and allowed to vote on all matters.
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   - **3.1** Attendance at all meetings is mandatory for all current members. (See Article 2.2 for exceptions). Meetings will be held biweekly and on a regular schedule set at the start of each semester.   - **3.1** Attendance at all meetings is mandatory for all current members. (See Article 2.2 for exceptions). Meetings will be held biweekly and on a regular schedule set at the start of each semester.
  
-  - **3.2** The House is governed under this constitution. The House is empowered to make day to day decisions and policies as long as they do not conflict with this constitution, the Student Housing Cooperative Code of Operations, By-laws, and/or decisions of the SHC Board of Directors. Decisions will be made by majority vote at House meetings, Facebook polls, or via other democratic means as defined in this Article. A quorum of current members must be present for voting to take place, except at special House meetings as described below. Any member can request the decision be brought up at a regular house meeting instead, therefore nullifying the FB poll until said meeting.+  - **3.2** The House is governed under this constitution. The House is empowered to make day to day decisions and policies as long as they do not conflict with this constitution, the Spartan Housing Cooperative Code of Operations, By-laws, and/or decisions of the SHC Board of Directors. Decisions will be made by majority vote at House meetings, Discord polls, or via other democratic means as defined in this Article. A quorum of current members must be present for voting to take place, except at special House meetings as described below. Any member can request the decision be brought up at a regular house meeting instead, therefore nullifying the Discord poll until said meeting.
  
   - **3.3** At the first House Meeting of each term the House shall offer input on a schedule of the term’s house meetings. A schedule will be posted by the House Board Representative within a week of that first meeting for the whole term. The House Board Representative must post the meeting agendas at least 3 days before each meeting.   - **3.3** At the first House Meeting of each term the House shall offer input on a schedule of the term’s house meetings. A schedule will be posted by the House Board Representative within a week of that first meeting for the whole term. The House Board Representative must post the meeting agendas at least 3 days before each meeting.
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   - **3.11** The facilitator will not vote, except to break a tie. The facilitator still counts toward reaching quorum.   - **3.11** The facilitator will not vote, except to break a tie. The facilitator still counts toward reaching quorum.
  
-  - **3.12** For the sake of time, discussion during the Constitution/Norms Revision agendaitem shall not last more than 20 minutes. Any discussion contained within this agenda item can also be tabled by a simple majority vote.+  - **3.12** For the sake of time, discussion during the Constitution/Norms Revision agenda item shall not last more than 20 minutes. Any discussion contained within this agenda item can also be tabled by a simple majority vote. 
 + 
 +  - **3.13 House Norms** 
 +  - The house must hold meetings each semester to establish or redefine house norms. House norms are defined in the “Orion House Norms” document in the House Google Drive. Membership may impose a penalty based on the severity and importance deemed by the Membership. Violation of the most current established house norms may result in a fine, and/or eviction. 
  
 ====Article 4: House Officers==== ====Article 4: House Officers====
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     - **4.4.A** All House Officers must meet bi-weekly. Each must report progress on any committee level work they’ve been tasked with, as well as any updates on house level projects/ideas they’ve worked on. Any housemate can join in, and join in on any discussing/planning that takes place.     - **4.4.A** All House Officers must meet bi-weekly. Each must report progress on any committee level work they’ve been tasked with, as well as any updates on house level projects/ideas they’ve worked on. Any housemate can join in, and join in on any discussing/planning that takes place.
  
-  - **4.5** The Board of Directors Representative must: +  - **4.5** The Board of Directors Representative/House President must: 
-    - **4.5.A** Vote for Orion House at all SHC BoD meetings. House members are encouraged to attend board meetings at their discretion. +    - **4.5.A** Vote for Orion House at all SHC BoD meetings. 
-    - **4.5.B** Electronically post the agenda for each house meeting at least 3 days prior to the meeting. Members are expected to contribute to the agenda with any topics they wish to discuss. +    - **4.5.B** Electronically post the agenda for each house meeting at least 3 days prior to the meeting.  
-    - **4.5.C** Sit on one of the SHC standing committees and work with the Finance Officer pay any fines assessed to the House for non-attendance of any SHC meetings. +    - **4.5.C** Sit on one of the SHC standing committees and work with the Finance Officer to pay any fines assessed to the House for non-attendance of any SHC meetings. 
-    - **4.5.D** Be considered a Director of SHC and is charged to act in the best interests of the House and SHC. +    - **4.5.D** Be familiar with the SHC Bylaws, Board Policy Manual, and Code of Operations. They will be a reference for issues members have with SHC and their policy and practices. 
-    - **4.5.E** Put every effort into getting the membership’s input on all SHC issues. +    - **4.5.E** Be the default house member to speak with the authorities during an emergency. If the Board Representative is under the age of 21, they must assign a replacement ahead of time to speak with the authorities in a house party situation. 
-    - **4.5.F** Be familiar with the SHC By-Laws, Board Policy Manual, and Code of Operations. They will be a reference for issues members have with SHC and their policy and practices. +    - **4.5.F** Be a veteran member of the house, if at all possible. 
-    - **4.5.G** Be familiar with any policies monitored at the last board meeting. +    - **4.5.G** Facilitate the first house meeting of the contract period. Any member may volunteer to facilitate a house meeting, by announcing they’d like to at the previous meeting. The Board Representative serves as the default facilitator. 
-    - **4.5.H** Be the default house member to speak with the authorities during an emergency. If the Board Representative is under the age of 21, they must assign a replacement ahead of time to speak with the authorities in a house party situation. +    - **4.5.H** Understand the definition of harassment and must work with the Membership Officer in fulfilling the obligations of the procedure if the need arises. 
-    - **4.5.I** Be a veteran member of the house, if at all possible. +    - **4.5.I** Maintain the House Google Drive, keeping it organized and up to date. 
-    - **4.5.J** Facilitate the first house meeting of the contract period. Any member may volunteer to facilitate a house meeting, by announcing they’d like to at the previous meeting. The Board Representative serves as the default facilitator. +    - **4.5.J** Keep track of meeting absences, and report those to the Finance Officer when fines are needed to be given. 
-    - **4.5.K** Understand the definition of harassment and must work with the Membership Officer in fulfilling the obligations of the procedure if the need arises. +    - **4.5.K** House Board Rep has to inform housemates that the Stalk Doc exists and they should add their information to it in the event of an emergency. 
-    - **4.5.L** Maintain the House Google Drive, keeping it organized and up to date. +    - **4.5.L** Be an administrator for the House Discord Group. 
-    - **4.5.M** Keep track of meeting absences, and report those to the Finance Officer when fines are needed to be given. +    - **4.5.M** Assign parking, refrigerator and freezer space at the beginning of each semester, keeping in mind seniority, frequency of car use, and amount of grocery space needed. 
-    - **4.5.N** House Board Rep has to inform housemates that the Stalk Doc exists and they should add their information to it in the event of an emergency. +    - **4.5.N** Receive 3 chore credit points per week. 
-    - **4.5.O** Be an administrator for the House Facebook Group. +    - **4.5.O** Work as a conflict manager and help the Education Officer and Membership Officer to resolve any disputes among the membership.
-    - **4.5.P** Assign parking, refrigerator and freezer space at the beginning of each semester, keeping in mind seniority, frequency of car use, and amount of grocery space needed. +
-    - **4.5.Q** Receive 3 chore credit points per week. +
-    - **4.5.R** Conflict manager+
  
   - **4.6** The Finance Officer must:   - **4.6** The Finance Officer must:
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     - **4.6.E** Keep the house checkbook for the appropriate year. They must ensure that the checkbook for the inactive year is held at the SHC. They may also distribute a checkbook or debit card to the House Steward, if they are a signer on the Orion bank account.     - **4.6.E** Keep the house checkbook for the appropriate year. They must ensure that the checkbook for the inactive year is held at the SHC. They may also distribute a checkbook or debit card to the House Steward, if they are a signer on the Orion bank account.
     - **4.6.F** Be given all receipts by the House Steward to complete the House Reconciliation by the 15th of each month (for the previous month.)     - **4.6.F** Be given all receipts by the House Steward to complete the House Reconciliation by the 15th of each month (for the previous month.)
-    - **4.6.G** Make the House records available to any member who wishes to see them. This includes posting a copy of the semester budget on the Facebook Page and Google Drive. +    - **4.6.G** Make the House records available to any member who wishes to see them. This includes posting a copy of the semester budget on the Discord and Google Drive. 
     - **4.6.H** The Finance Officer must also make the records available to the SHC Finance Manager and Corporate Treasurer if necessary.     - **4.6.H** The Finance Officer must also make the records available to the SHC Finance Manager and Corporate Treasurer if necessary.
-    - **4.6.I** Serve as financial spokesperson for the House when dealing with banks, utility companies, suppliers, or the SHC office. +    - **4.6.I** The Finance Officer shall be responsible for any fines imposed upon the House due to negligence in attending committee meetings. 
-    - **4.6.J** Problems with the House books or House members’ accounts must be brought up at Finance Committee meetings, along with a ledger of all member accounts. +    - **4.6.J** Keep track of all Recycling Money, and keep it in a secure location. 
-    - **4.6.K** The Finance Officer shall be responsible for any fines imposed upon the House due to negligence in attending committee meetings. +    - **4.6.K** Towards the end of each month, be given the records of fines and credits from the Chore Checker, and be notified of the members who missed meetings from the House Board Representative, so that those people will be fined/credited appropriately on the Charge Sheet. 
-    - **4.6.L** Keep track of all Recycling Money, and keep it in a secure location. +    - **4.6.L** Post the Charge Sheet on Discord before the end of each month, so that members know how much rent to pay. The officer must also submit the Charge Sheet to the Members Services Coordinator before the end of the month. This also serves as a way to alert the house of any member who haven’t paid rent, or have incurred house fines. 
-    - **4.6.M** Towards the end of each month, be given the records of fines and credits from the Chore Checker, and be notified of the members who missed meetings from the House Board Representative, so that those people will be fined/credited appropriately on the Charge Sheet. +    - **4.6.M** Be credited 3 chore credit points each week.
-    - **4.6.N** Post the Charge Sheet on Facebook before the end of each month, so that members know how much rent to pay. The officer must also submit the Charge Sheet to the Members Services Coordinator before the end of the month. This also serves as a way to alert the house of any member who haven’t paid rent, or have incurred house fines. +
-    - **4.6.O** Bring up the maintenance budget at the house meeting. +
-    - **4.6.P** If at all possible, take time to train the next Finance Officer. +
-    - **4.6.Q** Be a veteran member of the house, if at all possible.  +
-    - **4.6.R** The Finance Officer should have some background in accounting, mathematics, or other applicable fields. +
-    - **4.6.S** Be credited 3 chore credit points each week.+
  
   - **4.7** The Education Officer must:   - **4.7** The Education Officer must:
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     - **4.7.C** Attend all Education meetings or send a substitute. Any fines for not attending will be charged to their account.     - **4.7.C** Attend all Education meetings or send a substitute. Any fines for not attending will be charged to their account.
     - **4.7.D** Contributing to or coordinating the contributions of Orion House to the Pine Press.     - **4.7.D** Contributing to or coordinating the contributions of Orion House to the Pine Press.
-    - **4.7.E** Help the House Board Representative and Membership Officer to resolve any disputes among the membership.+    - **4.7.E** Work as a Conflict Manager and help the House Board Representative and Membership Officer to resolve any disputes among the membership.
     - **4.7.F** Update the house on the Pine Press, important points from committee discussions, as well as upcoming committee events (volunteer days, educational events and professional development opportunities).     - **4.7.F** Update the house on the Pine Press, important points from committee discussions, as well as upcoming committee events (volunteer days, educational events and professional development opportunities).
     - **4.7.G** Review the House Constitution at the beginning of each term and suggest any changes that they feel fit to the Membership for approval at the second meeting of the term. If no changes are to be made to the constitution then the current constitution should be approved at that meeting, or input should be taken from the membership if they do not approve. The Education Officer will continue to present changes at the meetings until the membership approves them by a 2/3 majority.      - **4.7.G** Review the House Constitution at the beginning of each term and suggest any changes that they feel fit to the Membership for approval at the second meeting of the term. If no changes are to be made to the constitution then the current constitution should be approved at that meeting, or input should be taken from the membership if they do not approve. The Education Officer will continue to present changes at the meetings until the membership approves them by a 2/3 majority. 
-    - **4.7.H** Provide the SHC with an updated Orion Constitution, whenever amendments are made.+    - **4.7.H** Update the Orion Constitution on the policy wiki, whenever amendments are made.
     - **4.7.I** Should be able to open the floor for house discussion/education on topics that the Education Committee works on (e.g. consent, bystander intervention, sustainability, mental health) and receive input from housemates. Along with the Membership Officer, they should be able to lead discussions on house culture/health when necessary.     - **4.7.I** Should be able to open the floor for house discussion/education on topics that the Education Committee works on (e.g. consent, bystander intervention, sustainability, mental health) and receive input from housemates. Along with the Membership Officer, they should be able to lead discussions on house culture/health when necessary.
     - **4.7.J** Encourage and lead members in adding to the House’s culture, norms and history     - **4.7.J** Encourage and lead members in adding to the House’s culture, norms and history
-    - **4.7.K** Be an administrator on the house Facebook group.+    - **4.7.K** Be an administrator on the House Discord.
     - **4.7.L** Receive 3 chore credit points per week.     - **4.7.L** Receive 3 chore credit points per week.
-    - **4.7.M** Conflict manager 
  
   - **4.8** The Facilities Officer must:   - **4.8** The Facilities Officer must:
     - **4.8.A** Be responsible for the maintenance and upkeep of the physical House.     - **4.8.A** Be responsible for the maintenance and upkeep of the physical House.
     - **4.8.B** Attend all SHC Facilities Committee meetings, or send a replacement. Any fine due to non-attendance will be charged to their account.      - **4.8.B** Attend all SHC Facilities Committee meetings, or send a replacement. Any fine due to non-attendance will be charged to their account. 
-    - **4.8.C** Officers should be able to report on recent discussions of the Facilities Committee, and should be able to navigate and share access to documentation within Facilities Google Drive. +    - **4.8.C** Report on recent discussions of the Facilities Committee, and should be able to navigate and share access to documentation within Facilities Google Drive. 
-    - **4.8.D** Keep a complete set of duplicate keys in a place that is secure, but accessible to all housemates. +    - **4.8.D** Keep a complete set of duplicate keys in a place that is secure, but accessible to all housemates. The Facilities Officer shall be landlord of the Key Condo 
-    - **4.8.E** Ensure that all House duties that involve maintenance are done in a proper fashion. The Chore Checker will be notified of any negligence and s/he may issue a warning. Further negligence will result in a fine. +    - **4.8.E** Ensure that all House duties that involve maintenance are done in a proper fashion. The Chore Checker will be notified of any negligence and they may issue a warning. Further negligence will result in a fine. 
-    - **4.8.F** Determine the need for all maintenance supplies. The Facilities Officer shall be authorized to spend House maintenance funds, with prior consent given by a quorum vote of the house for any purchases over $50, taking care not to deplete the semester’s budget. Budget should be brought to meeting to discuss funding by the Finance Officer.  +    - **4.8.F** Determine the need for all maintenance supplies. The Facilities Officer shall be authorized to spend House maintenance funds, with prior consent given by a quorum vote of the house for any purchases over $50, taking care not to deplete the semester’s budget. Budget should be brought to a meeting to discuss funding by the Finance Officer.  
-    - **4.8.G** Keep track of all House work and repairs and record these in the House maintenance log and report any irregularities to the SHC Executive Vice-President. +    - **4.8.G** Notify, as a primary responsibility, the SHC office of any maintenance problems, which the house is unable to solve within its own budget and labor pool. 
-    - **4.8.H** Notify, as a primary responsibility, the SHC office of any maintenance problems, which the house is unable to solve within its own budget and labor pool. +    - **4.8.H** Officers should be able to answer Code-related questions regarding appliances, maintenance, and physical development. 
-    - **4.8.I** Officers should be able to answer Code-related questions regarding pets, appliances, maintenance, and physical development. +    - **4.8.I** Consult with the House Finance Officer to determine the budget. 
-    - **4.8.J** Consult with the House Finance Officer to determine whether the house should budget more than the standard/minimum amount for Maintenance. +    - **4.8.J** Be a point of reference for minor preventative maintenance. 
-    - **4.8.K** Train the House members to do minor preventative maintenance, which the building and appliances need regularly. +    - **4.8.K** Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials and taking the initiative to bring the house into compliance. 
-    - **4.8.L** Coordinate with the Chore Checker at least one (and no more than two) work weeks each semester. A list of activities for the work week(end) must be presented at a House meeting prior to the work week(end). Anyone that does not participate will be fined. +    - **4.8.L** Set the house thermostat to no higher than 70 degrees in the winter (68 is recommended). They should lower the temperature to 60 degrees at night and during winter break. The Facilities Officer is the only member with authority to change the thermostat. A House vote can be made to lower or higher the thermostat temperature. 
-    - **4.8.M** Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials and taking the initiative to bring the house into compliance. +    - **4.8.M** Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. 
-    - **4.8.N** Consult the House on a house improvement project that will be covered by the yearly Maintenance Grant. It is a very important duty of the Maintenance Officer to ensure that at least one grant per year is given to Orion. +    - **4.8.N** Inform the membership of and post an emergency fire escape plan in a common area. 
-    - **4.8.O** Set the house thermostat to no higher than 70 degrees in the winter (68 is recommended). S/he should lower the temperature to 60 degrees at night and during winter break. The Maintenance Officer is the only member with authority to change the thermostat.You must gain permission from the house facilities officer. A House vote can be made to lower or higher the thermostat temperature. +    - **4.8.O** Should be aware of and able to inform their house on major SHC capital improvement projects/budgets. 
-    - **4.8.P** Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. +    - **4.8.P** With the help of the Interim Coordinator, inspect rooms each time someone moves out and keep a record of their condition. 
-    - **4.8.Q** Inform the membership of and post an emergency fire escape plan in a common area. +    - **4.8.Q** Serve as a backup to the Interim Coordinator in making certain all members have room and House keys. 
-    - **4.8.R** Keep a log of the House furniture and its condition. Assessment of furniture in members’ rooms will be updated each time someone moves out, and an assessment of common area furniture will be done at the end of each contract period. Major damage to a piece of Orion furniture shall be charged to the member’s account, if they are at fault. +    - **4.8.R** Receive 3 chore credit points per week. House can vote to lower chore credits if the Facilities Officer is not doing enough around the house.
-    - **4.8.S** Should be aware of and able to inform their house on major SHC capital improvements projects/budgets. +
-    - **4.8.T** With the help of the Interim Coordinator, inspect rooms each time someone moves out and keep a record of their condition. +
-    - **4.8.U** Serve as a backup to the Interim Coordinator in making certain all members have room and House keys. +
-    - **4.8.V** Receive 3 chore credit points per week. House can vote to lower chore credits if maintenance officer is not doing enough around the house.+
  
   - **4.9** The Membership Officer must:   - **4.9** The Membership Officer must:
     - **4.9.A** As a primary responsibility, support the ongoing effort of keeping the House full to capacity. The importance of this task cannot be overemphasized. The entire year is a critical time for membership.     - **4.9.A** As a primary responsibility, support the ongoing effort of keeping the House full to capacity. The importance of this task cannot be overemphasized. The entire year is a critical time for membership.
-    - **4.9.B** See that prospective members meet the qualifications for open membership and understand costs and responsibilities. They should also schedule and conduct tours for prospective members whenever possible (however, any member can give a tour to a prospective member). +    - **4.9.B** Ensure that prospective members meet the qualifications for open membership and understand costs and responsibilities.  
-    - **4.9.C** Attend all SHC Membership Committee meetings to learn and share knowledge of how to find new members. S/he may send a substitute to the meetings, but will be charged for any fines resulting from non-attendance. +    - **4.9.C** Should schedule & conduct tours, membership events, and invite tourees (prospective members) to meetings. (However, any member can give a tour to a prospective member). 
-    - **4.9.D** Should be able to report on events being planned (especially mandatory events), dates for the next New Member Orientation and All Member Party and status of house vacancies/spots filled. +    - **4.9.D** Attend all SHC Membership Committee meetings to learn and share knowledge of how to find new members. They may send a substitute to the meetings, but will be charged for any fines resulting from non-attendance. 
-    - **4.9.E** Put new members’ names on the appropriate mail slot. The Membership Officer is responsible for ensuring each new member has a copy of the House Constitution and any other documents that may be useful in orienting a new member. +    - **4.9.E** Report on events being planned (especially mandatory events), dates for the next New Member Orientation and All Member Party, and status of house vacancies/spots filled. 
-    - **4.9.F** Be aware of any policies enforced upon the House (i.e. pet policy, guest policy, harassment policy). This person is to know and understand the policies as it is in their job description to assist the SHC Vice President of Membership (VPM) in implementing them. +    - **4.9.F** Put new members’ names on the appropriate mail slot. 
-    - **4.9.G** Understand the definition of harassment and must work with the House President in fulfilling the obligations of the procedure if the need arises. +    - **4.9.G** Be aware of any policies enforced upon the House (i.e. pet policy, guest policy, harassment policy). They need to know and understand the policies as it is in their job description to assist the SHC Vice President of Membership (VPM) in implementing them. 
-    - **4.9.H** Conflict manager +    - **4.9.H** Understand the definition of harassment and must work with the House President in fulfilling the obligations of the Harassment Policy if the need arises. 
-    - **4.9.I** Should be able to lead discussions on house culture/health when necessary. +    - **4.9.I** Work as a Conflict Manager and help the House Board Representative and Education Officer to resolve any disputes among the membership. 
-    - **4.9.J** Schedule room picks and keeping track of house seniority as laid out in Article 5. +    - **4.9.J** Lead discussions on House culture/health when necessary. 
-    - **4.9.K** Receive 4 chore credit points per week in the fall due to increased workload, 3 chore points a week in the spring and summer.+    - **4.9.K** Schedule room picks and keeping track of house seniority as laid out in Article 5. 
 +    - **4.9.L** Receive 4 chore credit points per week in the fall due to increased workload, 3 chore points a week in the spring and summer.
  
 ====Article 5: Other House Positions==== ====Article 5: Other House Positions====
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     - **5.3.M** Be credited 4 chore points per week.     - **5.3.M** Be credited 4 chore points per week.
  
-  - **5.4** House Shopper, must: +  - **5.4** House Steward, must: 
-    - **5.4.A** The house shopper will strive to do house shopping every seven days, unless they request an extension.+    - **5.4.A** The House Steward will strive to do house shopping every seven days, unless they request an extension.
     - **5.4.B** Be a signer on the Orion Bank Accounts, if s/he chooses to use a house checkbook instead of paying on their own and being reimbursed.     - **5.4.B** Be a signer on the Orion Bank Accounts, if s/he chooses to use a house checkbook instead of paying on their own and being reimbursed.
-    - **5.4.C** Be compensated for gas in the form of $10 rent credit per month, unless the Shopper fails to complete their duties on time. +    - **5.4.C** Be compensated for gas in the form of $10 rent credit per month, unless the Steward fails to complete their duties on time. 
-    - **5.4.D** Consult with the Finance Officer regarding an appropriate food budget, at the start of each term. Furthermore, it is the House Shopper’s primary duty to spend within the constraints of the food budget.+    - **5.4.D** Consult with the Finance Officer regarding an appropriate food budget, at the start of each term. Furthermore, it is the House Steward’s primary duty to spend within the constraints of the food budget.
     - **5.4.E** Ensure that all primary food staples are stocked every week, which include, but are not limited to: milk, eggs, butter/margarine, spices, garlic, salt, pepper, flour, sugar, coffee, pasta, rice, bread, bagels, onions, potatoes, cheese, peanut butter, cream cheese, condiments, vinegar, oils, cooking spray, baking soda, baking powder, ziploc bags, cleaning supplies, hand soap, dish soap, paper towels, toilet paper...     - **5.4.E** Ensure that all primary food staples are stocked every week, which include, but are not limited to: milk, eggs, butter/margarine, spices, garlic, salt, pepper, flour, sugar, coffee, pasta, rice, bread, bagels, onions, potatoes, cheese, peanut butter, cream cheese, condiments, vinegar, oils, cooking spray, baking soda, baking powder, ziploc bags, cleaning supplies, hand soap, dish soap, paper towels, toilet paper...
     - **5.4.F** Attempt to accommodate the requests of the membership by buying requested items, whenever budgetarily possible and beneficial to members.     - **5.4.F** Attempt to accommodate the requests of the membership by buying requested items, whenever budgetarily possible and beneficial to members.
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     - **5.5.C** Submit all recycling money to the Finance Officer with a receipt within two days of the recycling trip.      - **5.5.C** Submit all recycling money to the Finance Officer with a receipt within two days of the recycling trip. 
     - **5.5.D** Be compensated for gas in the form of a $5/driver monthly rent credit, unless the Recycler fails to complete their duties.     - **5.5.D** Be compensated for gas in the form of a $5/driver monthly rent credit, unless the Recycler fails to complete their duties.
-    - **5.5.E** Be credited 4 chore credit hours per week.+    - **5.5.E** Be credited 2 chore credit hours per week.
  
 ====Article 6: Chores and Financial Obligations==== ====Article 6: Chores and Financial Obligations====
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 ====Article 7: Seniority==== ====Article 7: Seniority====
   - **7.1** Seniority will be based on:   - **7.1** Seniority will be based on:
-    - **7.1.A** Number of consecutive semesters lived at Orion. Summer counts as a continuity, but not a discontinuity. If a member signs a contract and pays the month’s charges 1 month prior to the beginning of the new semester, this will count as the members first semester in the house and would put that person above new members moving in for the new semester. +    - **7.1.A** Number of consecutive semesters lived at Orion. If a member is not living at Orion and still paying their assessments and dues on time, then their membership continues and seniority will not be impacted. If a member signs a contract and pays the month’s charges 1 month prior to the beginning of the new semester, this will count as the members first semester in the house and would put that person above new members moving in for the new semester. 
     - **7.1.B** Number of consecutive semesters lived in the SHC. If a new member is coming from another SHC house, they will have seniority over new members who have not lived in the SHC.     - **7.1.B** Number of consecutive semesters lived in the SHC. If a new member is coming from another SHC house, they will have seniority over new members who have not lived in the SHC.
-    - **7.1.C** In the probable event that multiple members have lived at Orion or the SHC for the same amount of semesters, the signing date and time for the original contract period will serve to determine the order of seniority.+    - **7.1.C** In the probable event that multiple members have lived at Orion or the SHC for the same amount of semesters, the signing date and time for the original contract period will serve to determine the order of seniority. If members signed their contracts at the same time, seniority will be based on when they request to schedule a signing appointment.
  
-  - **7.2** The Orion contract signing deadline (for maintenance of seniority) will be one week before Room Picks are done.+  - **7.2** The Membership Officer must establish a list of seniority at least two weeks before Room Picks. The order should announced at the house meeting prior to Room Picks. Changes may be made during the two weeks to account for members signing in that period.
  
-  - **7.3** The Membership Officer must establish a list of seniority at least two weeks before Room Picks. The order should announced at the house meeting prior to Room Picks. Changes may be made during the two weeks to account for members signing in that period.+  - **7.3** Fall room picks will be done no later than July 15.  Room picks may be redone if seniority changes, and the redo is voted on at a house meeting. There will be no more than two redos for Room Picks after the original Room Picks in April, regardless of changes in seniority.
  
-  - **7.4** Fall room picks will be done before May 1st.  Room picks may be redone, if seniority changes according to Article 7.2, and the redo is voted on at a house meeting. There will be no more than two redos for Room Picks after the original Room Picks in April, regardless of changes in seniority.+  - **7.4** New room picks should be done annually, preferably in Summer. If a spot is open, any member may elect to move into that room, but they will not be granted room security of their new or old room.
  
-  - **7.5** New room picks will not be done for changes in membership in January or May. If a spot is open, any member may elect to move into that room, but they will not be granted room security, as defined in Article 7.7, of their new or old room.+  - **7.5** Once a member has moved into a room, they cannot be bumped out of that room except in the following cases: 
 +    - **7.5.A** A member fails to adhere to a payment plan created as a result of a Rent Inquiry. 
 +    - **7.5.B** A member fails to sign a contract by Orion’s signing deadline. 
 +    - **7.5.C** A member changes rooms midway through the contract period. They will not be granted security for either room. 
 +    - **7.5.D** A member was given their room based on a sublease/contract coverage; they did not choose their room at Room Picks. They only retain room security if they have been in that room since the start of the contract period. Otherwise, they will not be granted room security, because that member may not be high enough in seniority to be able to pick that room anyway. This prevents a relatively new member from subleasing a desirable room, and being allowed to keep it.
  
-  - **7.6** Once a member has moved into a room, s/he cannot be bumped out of that room except in the following cases: +  - **7.6** If two persons lay claim to a double they previously shared, the person with higher seniority remains in the double. A member in a double will be given an opportunity at Room Picks to choose their roommate without regards to seniority.
-    - **7.6.A** A member fails to adhere to a payment plan created as a result of a Rent Inquiry. +
-    - **7.6.B** A member fails to sign a contract by Orion’s signing deadline. +
-    - **7.6.C** A member changes rooms midway through the contract period. They will not be granted security for either room. +
-    - **7.6.D** A member was given their room based on a sublease/ contract coverage; they did not choose their room at Room Picks. They only retain room security if they have been in that room since the start of the contract period. Otherwise, s/he will not be granted room security, because that member may not be high enough in seniority to be able to pick that room anyway. This prevents a relatively new member from subleasing a desirable room, and being allowed to keep it.+
  
-  - **7.7** If two persons lay claim to a double they previously shared, the person with higher seniority remains in the double.+  - **7.8** Parking assignments will be made by the House Board Representative at the beginning of each semester based primarily on seniority, and secondly on frequency of car use. There are nine parking spots in Orion’s lot, seven along the north side, and two on the west side. Each individual parking space in Orion’s lot will be assigned to a member. Orion has additional parking spots in Vesta (2), Beal (2), Raft Hill (1), Toad Lane (2), New Community (4). These houses are required by the SHC Code of Operations to grant parking to Orion members, whenever necessary. Orion will assign members’ cars to these locations, but not to individual parking spots.
  
-  - **7.8** A member in a double will be given an opportunity at Room Picks to choose their roommate without regards to seniority.+  - **7.9** Once parking is assigned, members must adhere to the parking assignments (unless members agree to switch spots, etc.). If someone in the house or someone’s friend is parking in the lot, membership may vote to fine that housemate $10 for the first time, $20 next time, $30 next time, etc. The “orion-vesta-beal park” Facebook group may be used as a resource to communicate parking questions, etc.
  
-  - **7.9** Parking assignments will be made by the House Board Representative at the beginning of each semester based primarily on seniority, and secondly on frequency of car use. There are nine parking spots in Orion’s lot, seven along the north side, and two on the west side. Each individual parking space in Orion’s lot will be assigned to a member. Orion has additional parking spots in Vesta (2), Beal (2), Raft Hill (1), Toad Lane (2), New Community (4). These houses are required by the SHC Code of Operations to grant parking to Orion members, whenever necessary. Orion will assign members’ cars to these locations, but not to individual parking spots. +  - **7.10** Refrigerator and freezer space is chosen by the member with the help of the House Board Representative at the beginning of each semester. House Board Representative will make an effort to determine how much room each member needs, and assign space accordingly. All members are entitled to at least half of a shelf. Members are expected to use only the shelves assigned to them, unless negotiated with another member. Food cubbies will not be assigned by the house, but there are 24 cubbies, enough for each member; every member is entitled to a food cubby. Members who are leaving Orion, and fail to clean out their food cubby and/or fridge shelf space will have all its contents donated to Orion’s house food and supplies.
- +
-  - **7.10** Once parking is assigned, members must adhere to the parking assignments (unless members agree to switch spots, etc.). Located near the parking assignment whiteboard, is a form for Orion Parking Violations. If someone in the house or someone’s friend is parking in the lot, membership may vote to fine that housemate $10 for the first time, $20 next time, $30 next time, etc. The “orion-vesta-beal park” Facebook group may be used as a resource to communicate parking questions, etc. +
- +
-  - **7.11** Refrigerator and freezer space is chosen by the member with the help of the House Board Representative at the beginning of each semester. House Board Representative will make an effort to determine how much room each member needs, and assign space accordingly. All members are entitled to at least half of a shelf. Members are expected to use only the shelves assigned to them, unless negotiated with another member. Food cubbies will not be assigned by the house, but there are 24 cubbies, enough for each member; every member is entitled to a food cubby. Members who are leaving Orion, and fail to clean out their food cubby and/or fridge shelf space will have all its contents donated to Orion’s house food and supplies.+
  
 ====Article 8: Harassment Policy==== ====Article 8: Harassment Policy====
-  - **8.1** Harassment is any kind of behavior towards a person which impairs the members full enjoyment of the benefits, climate, or opportunities of MSUSHC.+  - **8.1** Harassment is any kind of behavior towards a person which impairs the members full enjoyment of the benefits, climate, or opportunities of SHC.
  
   - **8.2** Harassment may include (but is not limited to) the following:   - **8.2** Harassment may include (but is not limited to) the following:
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   - **8.6** After the second allegation, an emergency meeting must be held within one week, with the option of inviting the SHC VP of Membership to facilitate.   - **8.6** After the second allegation, an emergency meeting must be held within one week, with the option of inviting the SHC VP of Membership to facilitate.
  
-  - **8.7** Both the accuser and the alleged accused have the option to appeal to the MSU SHC Membership Committee.+  - **8.7** Both the accuser and the alleged accused have the option to appeal to the SHC Membership Committee.
  
   - **8.8** Sanctions against the alleged harasser will be either fines or eviction, taking into consideration the outcome of the house meeting or the SHC Membership Committee meeting.   - **8.8** Sanctions against the alleged harasser will be either fines or eviction, taking into consideration the outcome of the house meeting or the SHC Membership Committee meeting.
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   - **12.1** Smoking of any kind is not allowed in Orion House.    - **12.1** Smoking of any kind is not allowed in Orion House. 
  
-  - **12.2 TV usage** +  - **12.2 Internet usage**
-    - **12.2.A** If any major sporting or other event is going on, such as an MSU football game, that event will take priority over regular television programs, unless those watching the TV do not express interest in the event. +
-    - **12.2.B** Any group of members watching TV may informally vote on the preferred show to watch. +
-    - **12.2.C** The door to common areas (between the tree and checkered rooms) should be closed during quiet hours, and TV should be kept at a low volume. +
- +
-  - **12.3 Internet usage** +
-    - **12.3.A** All members will have access to house internet. Personal routers are encouraged.+
     - **12.3.B** No member shall illegally download content using house internet.     - **12.3.B** No member shall illegally download content using house internet.
     - **12.3.C** Members should be considerate in their volume of downloads, as this slows the internet for all members.     - **12.3.C** Members should be considerate in their volume of downloads, as this slows the internet for all members.
  
-  - **12.4 House Facebook Page** +  - **12.3 House Discord** 
-    - **12.4.A** The house will maintain a house Facebook group for the purpose of easy and instant communication with all members. It is also recommended that members join the SHC Facebook group. +    - **12.3.A** The house will maintain a House Discord group for the purpose of easy and instant communication with all members. It is also recommended that members join the SHC Facebook group. 
-    - **12.4.B** Administrators for the group will be the Membership Officer, Education Officer, and House Board Representative.  +    - **12.3.B** Administrators for the group will be the Membership Officer, Education Officer, and House Board Representative.  
-    - **12.4.C** Only current house members should be allowed in the Facebook group, and a new group should be created for each contract year. +    - **12.3.C** Only current House members should be allowed in the Discord group, and a new group should be created for each contract year. 
-    - **12.4.D** Any member can post on the group about any issue, but should use discretion so as not to crowd the page with unnecessary posts.+    - **12.3.D** Any member can post on the group about any issue, but should use discretion so as not to crowd the page with unnecessary posts.
  
-  - **12.5 Quiet Hours & Music** +  - **12.4 Quiet Hours & Music** 
-    - **12.5.A** The house will vote on quiet hours at the beginning of each semester, ensuring that quiet hours begin later during the weekends. +    - **12.4.A** The house will vote on quiet hours at the beginning of each semester, ensuring that quiet hours begin later during the weekends. 
-    - **12.5.B** In the week before and during finals week, more restrictive quiet hours may be enacted. +    - **12.4.B** In the week before and during finals week, more restrictive quiet hours may be enacted. 
-    - **12.5.C** A member who is in violation of quiet hours should be verbally warned by any member affected by the disturbance. After a warning, the affected member may propose a fine for the violating member to the conflict resolution team, not to exceed $10 (for the first offence). +    - **12.4.C** A member who is in violation of quiet hours should be verbally warned by any member affected by the disturbance. After a warning, the affected member may propose a fine for the violating member to the conflict resolution team, not to exceed $10 (for the first offence). 
-    - **12.5.D** Amplified music or other programming should never be played during quiet hours, and should be kept at a reasonable volume at all other times.+    - **12.4.D** Amplified music or other programming should never be played during quiet hours, and should be kept at a reasonable volume at all other times.
  
-  - **12.6 House Library** +  - **12.5 House Library** 
-    - **12.6.A** The house will maintain a bookshelf in a common area, for the free usage of all members and guests. +    - **12.5.A** The house will maintain a bookshelf in a common area, for the free usage of all members and guests. 
-    - **12.6.B** Any member may donate books to the house library, and any member may borrow books freely. Borrowing time should not exceed one month, unless no other member wants the book. +    - **12.5.B** Any member may donate books to the house library, and any member may borrow books freely. Borrowing time should not exceed one month, unless no other member wants the book. 
-    - **12.6.C** No member shall sell house books for personal profit. +    - **12.5.C** No member shall sell house books for personal profit. 
-    - **12.6.D** Orion house documents and resources will be kept in the house library.+    - **12.5.D** Orion house documents and resources will be kept in the house library.
  
-  - **12.7 Paint Policy** +  - **12.6 Paint Policy** 
-    - **12.7.A** Any painting done in common areas should be a preconceived mural of some kind. The painter must get approval from the house (majority vote at a meeting) regarding location, size, and the general idea of the mural. The painter should show reasonable progress after getting house approval, and the mural should be finished by a date negotiated during the initial proposal discussion. If the membership does not like the mural after it is finished, or if a member painted something without prior house approval, it will be the job of the painter to edit or paint over the mural. +    - **12.6.A** Any painting done in common areas should be a preconceived mural of some kind. The painter must get approval from the house (majority vote at a meeting) regarding location, size, budget, and the general idea of the mural. The painter should show reasonable progress after getting house approval, and the mural should be finished by a date negotiated during the initial proposal discussion. If the membership does not like the mural after it is finished, or if a member painted something without prior house approval, it will be the job of the painter to edit or paint over the mural. 
-    - **12.7.B** Any Member who decides to paint their room in any way, will be subject to a house vote to determine whether the room needs to be repainted by that member at the end of that member’s tenure, for the sake of attractiveness and viability for future members of a particular room. The Facilities Officer will be responsible for bringing this concern before the house at a regularly scheduled house meeting.+    - **12.6.B** Any Member who decides to paint their room in any way, will be subject to a house vote to determine whether the room needs to be repainted by that member at the end of that member’s tenure, for the sake of attractiveness and viability for future members of a particular room. The Facilities Officer will be responsible for bringing this concern before the house at a regularly scheduled house meeting.
       - **a)** If a house decides that a room painted by its current resident should be repainted, that member shall be responsible for the labor and cost of repainting the room before that member moves out.       - **a)** If a house decides that a room painted by its current resident should be repainted, that member shall be responsible for the labor and cost of repainting the room before that member moves out.
       - **a)** If the room in question is not repainted by that member within two weeks of the end of that resident’s contract, that member will be considered non-compliant and $50 will be deducted from their member shares, to be given to the house for labor and materials.       - **a)** If the room in question is not repainted by that member within two weeks of the end of that resident’s contract, that member will be considered non-compliant and $50 will be deducted from their member shares, to be given to the house for labor and materials.
       - **a)** If a House decides that a room be repainted and the current resident does not comply, the Maintenance Officer will be responsible for ensuring the repainting the room before the new resident moves. This can include, but is not limited to: repainting the room on their own; the temporary use/hiring of SHC salaried staff and preferred SHC subcontractors; and the delegation of work to a member needing to fulfill work week or house improvement hours, etc. The color of paint used to repaint a resident’s room will be neutral in nature and at the discretion of the House.       - **a)** If a House decides that a room be repainted and the current resident does not comply, the Maintenance Officer will be responsible for ensuring the repainting the room before the new resident moves. This can include, but is not limited to: repainting the room on their own; the temporary use/hiring of SHC salaried staff and preferred SHC subcontractors; and the delegation of work to a member needing to fulfill work week or house improvement hours, etc. The color of paint used to repaint a resident’s room will be neutral in nature and at the discretion of the House.
  
-  - **12.8 PACE Violations** +  - **12.7 Energy Conservation** 
-    - **12.8.A** In the unfortunate case that Orion is cited for a PACE violation, the charge will be filed under the “Contingency” line item in the house budget. +    - **12.7.A** All house members are expected to turn off all lights and appliances/electronics when leaving a room, especially at the end of the night. This includes unplugging things like the microwave and toaster oven. 
-    - **12.8.B** If the violation was a direct result of a particular member(s)’ actions or inactions, the house may vote to move the financial responsibility to said member(s) with a ¾ majority at a regular house meeting.+    - **12.7.B** Showers should not exceed 20 minutes in length, for the purpose of water conservation and bathroom availability. 
 +    - **12.7.C** Members should only wash full loads of laundry, because washing small loads wastes water. 
 +    - **12.7.D** House thermostat should never be set higher than 70 degrees; 68 degrees will serve as the default in the winter. During winter break, or any time when most members are away from the house, the thermostat should be set to 60 degrees. The gas bill is one of the largest bills the house has to pay, so it is important to be conscious of the thermostat setting. Only the Facilities Officer may adjust the thermostat; any member who has been found to adjust the thermostat to over 70 degrees will be fined $20. 
 +    - **12.7.E** Members may vote to charge for personal appliances such as mini-fridges, air conditioning units, and space heaters, as these greatly increase electricity costs. 
 +    - **12.7.F** During long breaks, when members are not in the house (winter break, spring break, vacations, etc), they are expected to unplug all cords from outlets, to cut down on electricity costs.
  
-  - **12.9 Energy Conservation** +  - **12.8 Gun Policy**
-    - **12.9.A** All house members are expected to turn off all lights and appliances/electronics when leaving a room, especially at the end of the night. This includes unplugging things like the microwave and toaster oven. +
-    - **12.9.B** Showers should not exceed 20 minutes in length, for the purpose of water conservation and bathroom availability. +
-    - **12.9.C** Members should only wash full loads of laundry, because washing small loads wastes water. +
-    - **12.9.D** House thermostat should never be set higher than 70 degrees; 68 degrees will serve as the default in the winter. During winter break, or any time when most members are away from the house, the thermostat should be set to 60 degrees. The gas bill is one of the largest bills the house has to pay, so it is important to be conscious of the thermostat setting. Only the Facilities Officer may adjust the thermostat; any member who has been found to adjust the thermostat to over 70 degrees will be fined $20. +
-    - **12.9.E** Members may vote to charge for personal appliances such as mini-fridges, air conditioning units, and space heaters, as these greatly increase electricity costs. +
-    - **12.9.F** During long breaks, when members are not in the house (winter break, spring break, vacations, etc), they are expected to unplug all cords from outlets, to cut down on electricity costs. +
- +
-  - **12.10 Gun Policy**+
   - Members shall not bring any of the following items into the house: firearms, ammunition, explosives, or any inherently dangerous property.    - Members shall not bring any of the following items into the house: firearms, ammunition, explosives, or any inherently dangerous property. 
- 
-  - **12.11 House Norms** 
-  - The house must hold meetings each semester to establish or redefine house norms. House norms are defined in the “Orion House Norms” document in the house Google Doc. Membership may impose a penalty based on the severity and importance deemed by the Membership. Violation of the most current established house norms may result in a fine, and/or eviction.  
  
 ====Article 13: Amendments==== ====Article 13: Amendments====
Line 450: Line 426:
 ====Article 14: Scope==== ====Article 14: Scope====
   - **14.1** This Constitution supersedes all previous constitutions and all policies at variance with it. Except where delimited in this Constitution, the membership is generally empowered to make all decisions and policies on house matters.   - **14.1** This Constitution supersedes all previous constitutions and all policies at variance with it. Except where delimited in this Constitution, the membership is generally empowered to make all decisions and policies on house matters.
 +
 +----
 +
 +===== House Standing Rules ======
 +<WRAP center round box 68%>
 +**Preamble:**
 +[WIP]
 +</WRAP>
 +
 +====Quiet Hours====
 +  - WIP
 +
 +
 +====House Chores====
 +  - WIP
 +
 +====Dish Duty====
 +  - WIP
 +
 +====Pet Policy====
 +  - WIP
testnamespace/orion_wip.1625551476.txt.gz · Last modified: 2021/07/05 23:04 by president