User Tools

Site Tools


policy_documents:code_of_operations:title_02:02_04

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision
Previous revision
policy_documents:code_of_operations:title_02:02_04 [2019/12/13 13:02] itadminpolicy_documents:code_of_operations:title_02:02_04 [2022/04/07 12:33] (current) – EC Credit increased from 1.5 to 2 times monthly EC Charge, per President decision 4/7/2022 (Claire Hibbard) hojosparks
Line 1: Line 1:
-<WRAP button rightalign> 
-**[[policy_documents:code_of_operations:title_02:title_02|Back to: Title 2: Operations]]** 
-</WRAP> 
- 
 ==== 2.04 Executive Officers ==== ==== 2.04 Executive Officers ====
 ---- ----
Line 133: Line 129:
  
   - **j.** Initiating the election procedures with the Education Committee before the spring semester, unless there is a conflict of interest in which case the Vice President of Education will ensure that the Education Committee undertakes the Officer Elections procedures.    - **j.** Initiating the election procedures with the Education Committee before the spring semester, unless there is a conflict of interest in which case the Vice President of Education will ensure that the Education Committee undertakes the Officer Elections procedures. 
 +</WRAP>
 +
 +<WRAP center round box 100%>
 +__**2.04.06 – Corporate Treasurer**__\\
 +
 +The Corporate Treasurer shall be appointed, within three weeks after the new officer elections, by the Board upon the recommendation of the Executive Committee, for a period of one year. The primary responsibilities of the Corporate Treasurer shall consist of:
 +
 +  - **a.** Having charge of the SHC books.
 +
 +  - **b.** Having custody of the SHC money with the President and Executive Director.
 +
 +  - **c.** Signing all papers and corporate documents as necessary by law, as directed by the Board of Directors or by the membership in referenda or All-Membership Meetings.
 +
 +  - **d.** Making quarterly analysis of the capitalization of the SHC, pay-off rates on mortgages, possibility of securing lower rates on borrowed money and long term trends of costs and other related factors pertinent to SHC money with the President and the Executive Director.
 +
 +  - **e.** Serving as an ex-officio member of any committee on financial matters formed by the Board.
 +
 +  - **f.** Meeting with the House Treasurers as often as necessary, both with the Finance Committee and independently each semester to review, aid and advise about the House budget, House finances or any other corporate or House financial matter.
 +
 +  - **g.** Being responsible for reporting to the Board on the budget as proposed by the Finance Committee.
 +
 +  - **h.** Returning member loans as required by law with the Financial Manager.
 +
 +  - **i.** Keeping the Board informed of the status of all individual House books.
 +
 +  - **j.** Giving assistance to House Treasurers with the operation of House budgets (refer to 6.01 for details).
 +</WRAP>
 +
 +<WRAP center round box 100%>
 +__**2.04.07 – Corporate Secretary**__\\
 +
 +The Corporate Secretary shall serve concurrently as a voting member of the SHC Board of Directors and the Executive Committee.
 +
 +  - **a.** The Corporate Secretary shall be appointed for a period of one year by and from the voting membership of the Board at the beginning of fall semester.
 +
 +  - **b.** The Corporate Secretary shall be responsible for attending all regular and special meetings of the Board, the general membership, and meetings of the Executive Committee. 
 +
 +  - **c.** The Corporate Secretary shall sign all official documents, as necessary by law, as directed by the Board or by the general membership in referendums or All-Membership Meetings.
 +
 +  - **d.** The Corporate Secretary shall be responsible for recording minutes at All-Member Meetings and meetings of the Executive Committee.
 +
 +  - **e.** The Corporate Secretary shall organize evaluations of the Executive Committee.
 +
 +  - **f.** The Corporate Secretary will be responsible for writing a Year-End Report summarizing and evaluating the performance of the Board of Directors, to be included in the Annual Report.
 +
 +  - **g.** The Corporate Secretary will compile and distribute the Annual Report, consisting of:
 +    * Year-end reports from all Executive Committee members.
 +    * Year-end reports from other staff (optional).
 +    * The quarterly reports presented in July by all Executive Committee members.
 +    * A report from the Financial Manager describing the status of all reserve funds.
 +    * Annotated tables of all Households’ quarterly occupancy.
 +    * Minutes from All-Member Meetings during the fiscal year.
 +    * Results of any all-member referendums during the fiscal year.
 +
 +  - 
 +    - **i.** Year-end reports shall be a 1–2 page summary of the officer’s entire term, with a focus on committee activities, SHC-level issues and their resolutions, and unresolved current and possible future issues.
 +    - **ii.** Year-end reports must be submitted by June 1.
 +    - **iii.** If an Executive Committee member is late submitting their year-end report, they will be fined $100 by the President.
 +    - **iv.** Any Executive Committee member who fails to submit their year-end report will have their shares confiscated until they submit a report.
 +    - **v.** The Annual Report shall be available to the general membership no later than September 1 of the next fiscal year.
 +</WRAP>
 +
 +<WRAP center round box 100%>
 +__**2.04.08 – OFFICER COMPENSATION**__\\
 +
 +The goal of this section is to require the Board to exercise oversight of the Executive Committee, and provide a forum for doing so.
 +
 +  - **a.** All SHC Standing Committee chairs will be compensated with a monthly credit equaling 2 times single room carrying charges.
 +
 +  - **b.** The assessment credit may be reduced or withheld by the Board as a result of an Executive Committee Evaluation (refer to 2.07 for details).
 +
 +  - **c.** If the officer that is to be reviewed has not yet submitted five Board reports, they shall submit all previous Board reports, and a short supplementary report which shall include a description of the goals and projects of the previous officer, and their plans to continue or complete them. 
 +
 +  - **d.** If an officer has been censured and/or has their assessment break reduced, they shall submit to the same review process two meetings after the vote, submitting instead a report discussing the deficiencies described at the previous meeting and their accomplished and planned actions for correcting them.
 +
 +  - **e.** The Corporate Secretary will be compensated as an independent contractor for specific tasks.
 +    - **i.** Compensation will be as follows:
 +      * $50 for compiling the Annual Report
 +      * $10 for each Executive Committee evaluation
 +  - 
 +    - **ii.** The President will make the Board aware of work that is low-quality, completed late, or left incomplete. The Board may vote to withhold compensation for individual tasks at any time.
 +</WRAP>
 +
 +<WRAP center round box 100%>
 +__**2.04.09 – OFFICER REPLACEMENT**__\\
 +
 +  - **a.** In the event of an opening in an SHC executive officer position, the position will be advertised in the co-op for two weeks. Letters of candidacy will be sent to the SHC President from all interested candidates.
 +
 +  - **b.** At the next Board meeting after the opening is established, a hiring committee will be established, made up of Executive Committee officers and at least one Board representative. This committee will meet after the application deadline has passed, and will recommend the most qualified candidate to the President.
 +
 +  - **c.** At the next Board meeting after the hiring committee has made their decision, the chosen applicant will be presented to the Board, and the Board will have an opportunity to question and approve the applicant.
 </WRAP> </WRAP>
  
policy_documents/code_of_operations/title_02/02_04.1576270963.txt.gz · Last modified: 2019/12/13 13:02 by itadmin