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policy_documents:board_policy_manual:section_appendices [2019/04/02 12:00] – presidentpolicy_documents:board_policy_manual:section_appendices [2020/01/10 12:47] (current) – itadmin
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-{{tag>[bpdsec]}} +===== APPENDIX A: Monitoring Schedule by Policy ===== 
-<WRAP button rightalign> +----
-**[[policy_documents:board_policy_manual:board_policy_manual|Back to: Board Policy Manual]]** +
-</WRAP> +
- +
-==== APPENDIX A: Monitoring Schedule by Policy ====+
  
  
-| #   ^ Title                                      ^ Type of Report  ^ Frequency   ^ Report Due              ^ Review                          ^+^ #   ^ Title                                      ^ Type of Report  ^ Frequency   ^ Report Due              ^ Review                          ^
 ^ 1.0 | Global End                                 | Internal        | Annual      | 2nd mtg Sept            | 1st mtg Oct                     | ^ 1.0 | Global End                                 | Internal        | Annual      | 2nd mtg Sept            | 1st mtg Oct                     |
 ^ 2.0 | Global Executive Constraint                | Internal        | Annual      | Dec                     | 1st mtg in Dec                  | ^ 2.0 | Global Executive Constraint                | Internal        | Annual      | Dec                     | 1st mtg in Dec                  |
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 ==== APPENDIX B: Monitoring Schedule by Month ==== ==== APPENDIX B: Monitoring Schedule by Month ====
-==== APPENDIX C: History of Policy Changes==== +\\ 
-==== APPENDIX D: Sample Monitoring Form for Executive Limitations==== + 
-==== APPENDIX E: Monitoring Schedule by Month ====+^ Month    ^ #              ^ Title                                           ^ Type of Report       ^ Frequency ^ Submit   ^ Evaluate ^ 
 +^ January  | 1.1.5          | **ENDS**: Create an empowered environment       | Internal             |           |          |          | 
 +^          | 2.6.1 & 2.6.12 | Financial Conditions & Activities: Liquidity & House Audits | Internal |  
 +^          | 4.2            | Accountability of the Executive Team            | Direct Inspection    |  
 +^          | 4.4            | Monitoring Executive Team Performance           | Direct Inspection    |  
 +^ February | 1.1.4          | **ENDS**: Live in safe and secure homes         | Internal             |  
 +^          | 1.2            | **ENDS**: Under-served communities will flourish| Internal             |  
 +^          | 2.6            | Financial Conditions & Activities               | Internal             |  
 +^          | 3.6            | Officer Roles                                   | Direct Inspection    |  
 +^          | 3.9            | Cost of Governance                              | Direct Inspection led by Corporate Treasurer | 
 +^ March    | 1.0            | **GLOBAL END**                                  | Internal             |  
 +^          | 1.1.6          | **ENDS**: Demonstrate social responsibility, ecological stewardship, and environmental sustainability | Internal    |  
 +^          | 2.7            | Asset Protection                                | Internal             | 
 +^          | 2.9            | Communication & Support to the Board            | Direct Inspection by Corporate Sec, conduct Bod Survey | 
 +^          | 3.1            | Governing Style                                 | Direct Inspection - CGO led |   
 +^          | 4.0            | Global Board-Cooperative Management Linkage     | Direct Inspection    | 
 +^          | 4.1            | Unity of Control                                | Direct Inspection    | 
 +^          | 4.3            | Delegation to the Executive Team                | Direct Inspection    | 
 +^ April    | 1.1.1          | **ENDS**: Actively Participate in the co-op movement| Internal         | 
 +^          | 1.1.5.1        | **ENDS**: Promote & practice consent culture    | Internal             | 
 +^          | 2.5            | Financial Planning/Budgeting (by Mar 31)        | Internal             | 
 +^          | 2.7            | Asset Protection                                | Internal             | 
 +^          | 3.3            | Board Job Description                           | Direct Inspection    | 
 +^          | 3.7            | Board Committee Principles                      | Direct Inspection    | 
 +^          | 3.8            | Board Committee Structure                       | Direct Inspection    | 
 +^ May      | 1.1.3          | **ENDS**: Be exposed to diversity               | Internal             | 
 +^          | 2.7            | Asset Protection                                | Internal             | 
 +^          | 3.0            | Board Job Description                           | Direct Inspection    | 
 +^ July     | 1.1.4          | **ENDS**: Live in safe and secure homes         | Internal             | 
 +^          | 1.4            | **ENDS**: The cooperative movement              | Internal             | 
 +^          | 2.2            | Treatment of Households                         | Internal             | 
 +^          | 2.3 & 2.4      | Treatment of Workers / Compensation & Benefits  | Internal             | 
 +^          | 3.4            | Board Members' Code of Conduct                  | Direct Inspection    | 
 +^          | 3.9            | Governance Investment                           | Direct Inspection    | 
 +^ August   | 1.1.5          | **ENDS**: Create an empowered environment       | Internal             | 
 +^          | 2.6.12         | House Deficits                                  | Internal             | 
 +^          | 2.6.1          | Financial Liquidity                             | Internal             | 
 +^          | 4.2            | Accountability of the Executive Team            | Direct Inspection    | 
 +^ September| 1.0            | **ENDS**: Global Statement                      | Internal             | 
 +^          | 1.1.5.1        | **ENDS**: Promote & practice consent culture    | Internal             | 
 +^          | 2.0            | Global Executive Constraint                     | Internal             | 
 +^          | 3.3            | Board Job Description                           | Direct Inspection    | 
 +^          | 3.5            | Agenda Planning                                 | Direct Inspection    | 
 +^ October  | 1.1.6          | **ENDS**: Demonstrate social responsibility, ecological stewardship, and environmental sustainability | Internal            | 
 +^          | 1.3            | **ENDS**: Neighbors                             | Internal             | 
 +^          | 2.6.12         | House Deficits                                  | Internal             | 
 +^          | 2.6.1          | Financial Liquidity                             | Internal             | 
 +^          | 2.9            | Communication & Support to the Board            | Internal             | 
 +^          | 3.2            | Shared Values                                   | Direct Inspection    | 
 +^          | 3.7            | Board Committee Principles                      | Direct Inspection    | 
 +^          | 3.8            | Board Committee Structure                       | Direct Inspection    | 
 +^ November | 1.1.1          | **ENDS**: Actively participate in the co-op movement | Internal         | 
 +^          | 1.1.2          | **ENDS**: Live in an intentional community      | Internal             | 
 +^          | 2.1            | Treatment of Member-Residents                   | Internal             | 
 +^          | 3.1            | Governing Style                                 | Direct Inspection    | 
 +^          | 3.4            | Board Members' Code of Conduct                  | Direct Inspection    | 
 +^ December | 1.1.3          | **ENDS**: Be exposed to diversity               | Internal             | 
 +^          | 2.6            | Financial Condition and Activities              | Internal             | 
 +^          | 3.0            | Global Governance Commitment                    | Direct Inspection    | 
 + 
 +\\ 
 + 
 +==== APPENDIX C: History of Policy Changes ==== 
 +\\ 
 + 
 +^ Date       ^ Policy     ^ Description of the Change   ^ 
 +| 4/4/2016   | 2.5.8.1    | Exception policy for wood purchase. Expired 8/1/2016    | 
 +|            | 3.9.2.1    | Changed “April” to “February” (formerly 3.8.2.1)    | 
 +| 8/8/2016   | 2.4.4      | Changed “six months...revenue” to “3 months/25% expense’    | 
 +| 2/5/2017   | 1.0        | Amended Ends to include change by board on consent culture    | 
 +| 2/13/2017  | 3.2        | Inserted Shared Values Policy and renumbered all remaining Section 3 policies. Renumbered Table of Contents and Monitoring Schedule(s)    | 
 +|            | 3.8        | Amended policy to include the changes made by the board on Committee Structure. Added 3.8.1, 3.8.2, 3.8.3, 3.8.4.    | 
 +| 3/27/2017  | 2.8.2.2    | Renamed. (Originally 2.8.2.1.1)  | 
 +|            | 2.8.2.3    | Renamed. (Originally 2.8.2.1.2)  | 
 +| 9/25/2017  | 3.8.4      | Added General Membership Committee policy  | 
 +| 11/06/2017 | 2.6.8.1    | Exception Policy: Approved Hunnicutt plumbing costs to be paid from Operating Reserves    |    
 +| 12/04/2017 | 3.4        | Corrected numbers for policy    |    
 +|            | 3.1.3.2    | Removed policy    | 
 +|            | 3.1.3.1    | Revised policy    | 
 +| 1/29/2018  | 2.5.4.1    | Exception Policy: Approved order to purchase $30,000 in refrigerators for SHC use from best buy to be reimbursed by BWL. Expired 2/26/2018    | 
 +| 2/12/2018  | 2.2        | Added treatment of households policy and renumbered subsequent policies    | 
 +| 2/26/2018  | Appendix F | Added Grievance Appeals policy    | 
 +|            | 3.3.4.1    | Added “see appendix F” to end of policy    | 
 +| 7/16/2018  | 2.6.8.3    | Exception: Exceed $100,000 budgeted amount by up to $77,695 for electrical, HVAC upgrades, and vacancies at 711 W Grand River Ave, East Lansing during Summer 2018. Expired 9/1/2018    | 
 + 
 +\\ 
 + 
 +==== APPENDIX D: Sample Monitoring Form for Executive Limitations ==== 
 +\\ 
 + 
 +**Executive Limitations Evaluation Form** 
 + 
 +A tool to be used by individual board members as they evaluate the internal monitoring reports designated in Board-Management Delegation.\\ 
 + 
 +Evaluator: _ _ _ _ _ _ _ _ _ _ _ _ _\\ 
 +Send to President by: _ _ _ _ _ _ _\\ 
 + 
 +Policy being monitored: _ _ _ _ _ _ _\\ 
 + 
 +  - 1. Was this report submitted when due? ❑ Yes ❑ No\\ 
 +  
 +  - 2. Did the report lay out the Executive Team’ interpretation or an operational definition of the policy? ❑ Yes ❑ No\\ 
 + 
 +  - 3. Is the interpretation justified or is proof provided to explain why the interpretation is reasonable? ❑ Yes ❑ No\\ 
 + 
 +  - 4. Was I convinced that the interpretation is justified and reasonable? ❑ Yes ❑ No\\ 
 + 
 +  - 5. Did the interpretation address all aspects of the policy? ❑ Yes ❑ No\\ 
 + 
 +  - 6. Does the data show compliance with the Executive Team’ interpretation of our policy? ❑ Yes ❑ No\\ 
 + 
 +Comments regarding further policy development:\\ 
 + 
 +  - 1. Is there any area regarding this policy that you worry about that is not clearly addressed in existing policy? What is the value that drives your worry?\\ 
 + 
 +  - 2. What policy language would you like to see incorporated to address your worry?\\ 
 + 
 +\\ 
 + 
 +==== APPENDIX E: Sample Monitoring Form for Board Self-Assessment ==== 
 +\\ 
 +**Board Compliance Monitoring Tool**\\ 
 + 
 +Complete evaluation form and return to the Board President by: _ _ _ _ _ _ _\\ 
 +Board Means Policy being monitored: _ _ _ _ _ _ _\\ 
 + 
 +Review all sections of the policy listed and evaluate our compliance with policy.\\ 
 + 
 +  - **1.** Indicate item by item if you believe ❑Yes ❑No | Are we are in strict compliance with the policy as stated?\\ 
 + 
 +  - **2.** If you indicated that the Board is not in strict compliance with the policy as stated, please indicate what you notice that gives evidence that we are not in compliance?\\ 
 + 
 +  - **3.** How do you think we could improve our process to be in full compliance?\\ 
 + 
 +  - **4.** What do we need to learn or discuss in order to live by our policies more completely?\\ 
 + 
 +  - **5.** Is there anything about the content of this policy that needs consideration of the Board?\\ 
 + 
 +\\ 
 ==== APPENDIX F: SHC Grievance Appeals Policy ==== ==== APPENDIX F: SHC Grievance Appeals Policy ====
  
 \\ \\
 +**SHC Grievance Appeals Policy**
  
   - **1.** Both the claimant and respondent may appeal the SHC Grievance Committee decision   - **1.** Both the claimant and respondent may appeal the SHC Grievance Committee decision
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   - **15.** The decision of the SHC Grievance Review Officer is final and not subject to additional appeal.   - **15.** The decision of the SHC Grievance Review Officer is final and not subject to additional appeal.
 +
 +\\
 +
 +~~DISCUSSION~~
 +{{tag>[bpdsec]}}
policy_documents/board_policy_manual/section_appendices.1554231646.txt.gz · Last modified: 2019/04/02 12:00 by president