policy_documents:board_policy_manual:section_appendices
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| policy_documents:board_policy_manual:section_appendices [2019/04/02 11:59] – president | policy_documents:board_policy_manual:section_appendices [2025/08/12 13:50] (current) – Monitoring Schedule Updated, Approved by Board 2025 hojosparks | ||
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| - | {{tag> | + | ===== APPENDIX A: Monitoring Schedule by Policy |
| - | <WRAP button rightalign> | + | ---- |
| - | **[[policy_documents: | + | |
| - | </ | + | |
| - | ==== APPENDIX A: Monitoring | + | ^ # ^ Title ^ Type of Report |
| + | ^ 1.0 | Ends | Internal | ||
| + | ^ 1.1.0 | **Member Residents** | ||
| + | ^ 1.1.1 | Co-op Movement Participation | ||
| + | ^ 1.1.2 | Intentional Community | ||
| + | ^ 1.1.3 | Exposed to Diversity | ||
| + | ^ 1.1.4 | Safe & Secure Homes | Internal | ||
| + | ^ 1.1.5 & 1.1.5.1 | Empowered Environments & Consent Culture | ||
| + | ^ 1.1.6 | Social & Environmental Responsibility | ||
| + | ^ 1.2 | **Underserved Communities** | ||
| + | ^ 1.3 | **Neighbors** | ||
| + | ^ 1.4 | **The Cooperative Movement** | ||
| + | ^ 2.0 | Global Executive Constraint | ||
| + | ^ 2.1 | Treatment of Member-Residents | ||
| + | ^ 2.2 | Treatment of Households | ||
| + | ^ 2.3 | Treatment of Workers | ||
| + | ^ 2.4 | Compensation & Benefits | ||
| + | ^ 2.5 | Business Planning & Financial Budgeting | ||
| + | ^ 2.6 | Financial Condition & Activities (Audited) | ||
| + | ^ 2.6.1 | Liquidity (1Q, 2Q, 3Q, 4Q) | Internal | ||
| + | ^ 2.6.12 | ||
| + | ^ 2.7 | Asset Protection | ||
| + | ^ 2.8 | Emergency ED Succession | ||
| + | ^ 2.9 | Communication to the Board | Direct Inspection| Semi-Annual | ||
| + | ^ 3.0 | Global Governance Commitment | ||
| + | ^ 3.1 | Governing Style | Direct Inspection| Annual | ||
| + | ^ 3.2 | Shared Values | ||
| + | ^ 3.3 | The Board' | ||
| + | ^ 3.4 | Directors' | ||
| + | ^ 3.5 | Agenda Planning | ||
| + | ^ 3.6 | Officers' | ||
| + | ^ 3.7 | Board Committee Principles | ||
| + | ^ 3.8 | Board Committee Structure | ||
| + | ^ 3.9 | Governance Investment | ||
| + | ^ 4.0 | Global Governance–Management Connection | ||
| + | ^ 4.1 | Unity of Control | ||
| + | ^ 4.2 | Accountability of the Exec Team | Direct Inspection| Semi-Annual | ||
| + | ^ 4.3 | Delegation to the Exec Team | Direct Inspection| Annual | ||
| + | ^ 4.4 | Monitoring Exec Team Performance | ||
| - | | # ^ Title ^ Type of Report | + | ==== APPENDIX B: Monitoring Schedule |
| - | ^ 1.0 | Global End | Internal | + | \\ |
| - | ^ 2.0 | Global Executive Constraint | + | |
| - | ^ 2.1 | Treatment of Member-Residents | + | |
| - | ^ 2.2 | Treatment of Workers | + | |
| - | ^ 2.3 | Compensation & Benefits | + | |
| - | ^ 2.4 | Financial Planning/ | + | |
| - | ^ 2.5 | Financial Conditions & Activities | + | |
| - | ^ 2.5.1 & 2.5.12 | Liquidity & House Audits | + | |
| - | ^ 2.6 | Asset Protection | + | |
| - | ^ 2.7 | Emergency Succession | + | |
| - | ^ 2.8 | Communication & Support to the Board | Dir. Inspection | Annual | + | |
| - | ^ 3.0 | Global Goveranance Process | + | |
| - | ^ 3.1 | Governance Process | + | |
| - | ^ 3.2 | Shared Values | + | |
| - | ^ 3.3 | Board Job Description | + | |
| - | ^ 3.4 | Board Member' | + | |
| - | ^ 3.5 | Agenda Planning | + | |
| - | ^ 3.6 | Officer Roles | Dir. Inspection | | | + | |
| - | ^ 3.7 | Board Committee Principles | + | |
| - | ^ 3.8 | Board Committee Structure | + | |
| - | ^ 3.9 | Cost of Governance | + | |
| - | ^ 4.0 | Global Board-Cooperative Management Linkage| Dir. Inspection | | | + | |
| - | ^ 4.1 | Unity of Control | + | |
| - | ^ 4.2 | Accountability of the Executive Team | Dir. Inspection | | | + | |
| - | ^ 4.3 | Delegation to the Executive Team | Dir. Inspection | | | + | |
| - | ^ 4.4 | Monitoring Executive Team Performance | + | |
| + | ^ Month ^ # ^ Title ^ Type of Report | ||
| + | ^ January | ||
| + | ^ February | ||
| + | ^ | 1.1.5 & 1.1.5.1| Empowered Environments & Consent Culture | ||
| + | ^ | 2.2 | Treatment of Households | ||
| + | ^ | 2.6 | Financial Condition & Activities (Audited) | ||
| + | ^ | 2.6.1 | Liquidity (1Q) | Internal | ||
| + | ^ | 4.2 | Accountability of the Exec Team | Direct Inspection | Semi-Annual | ||
| + | ^ | 4.4 | Monitoring Exec Team Performance | ||
| + | ^ March | 1.1.6 | Social & Environmental Responsibility | ||
| + | ^ | 2.7 | Asset Protection | ||
| + | ^ | 2.9 | Communication to the Board | Direct Inspection | Semi-Annual | ||
| + | ^ | 3.6 | Officers' | ||
| + | ^ | 4.0 | Global Governance–Management Connection | ||
| + | ^ | 4.1 | Unity of Control | ||
| + | ^ | 4.3 | Delegation to the Exec Team | Direct Inspection | Annual | ||
| + | ^ April | 2.1 | Treatment of Member-Residents | ||
| + | ^ | 2.5 | Business Planning & Financial Budgeting | ||
| + | ^ | 2.6.1 | Liquidity (2Q) | Internal | ||
| + | ^ | 2.6.12 | ||
| + | ^ May | 2.8 | Emergency ED Succession | ||
| + | ^ June | 1.1.4 | Safe & Secure Homes | Internal | ||
| + | ^ | 3.0 | Global Governance Commitment | ||
| + | ^ July | 1.1.3 | Exposed to Diversity | ||
| + | ^ | 1.1.5 & 1.1.5.1| Empowered Environments & Consent Culture | ||
| + | ^ | 2.3 | Treatment of Workers | ||
| + | ^ | 2.4 | Compensation & Benefits | ||
| + | ^ | 2.6.1 | Liquidity (3Q) | Internal | ||
| + | ^ | 2.6.12 | ||
| + | ^ | 3.9 | Governance Investment | ||
| + | ^ August | ||
| + | ^ | 4.2 | Accountability of the Exec Team | Direct Inspection | Semi-Annual | ||
| + | ^ September | 1.0 | Ends | Internal | ||
| + | ^ | 1.1.0 | **Member Residents** | ||
| + | ^ | 2.0 | Global Executive Constraint | ||
| + | ^ | 3.3 | The Board' | ||
| + | ^ | 3.5 | Agenda Planning | ||
| + | ^ | 3.6 | Officers' | ||
| + | ^ October | ||
| + | ^ | 1.3 | **Neighbors** | ||
| + | ^ | 2.9 | Communication to the Board | Direct Inspection | Semi-Annual | ||
| + | ^ | 3.2 | Shared Values | ||
| + | ^ | 3.7 | Board Committee Principles | ||
| + | ^ | 3.8 | Board Committee Structure | ||
| + | ^ November | ||
| + | ^ | 1.1.2 | Intentional Community | ||
| + | ^ | 2.6.1 | Liquidity (4Q) | Internal | ||
| + | ^ | 2.6.12 | ||
| + | ^ | 3.1 | Governing Style | Direct Inspection | Annual | ||
| + | ^ | 3.4 | Directors' | ||
| + | ^ December | ||
| + | |||
| + | \\ | ||
| + | |||
| + | ==== APPENDIX C: History of Policy Changes ==== | ||
| + | \\ | ||
| + | |||
| + | ^ Date ^ Policy | ||
| + | | 4/ | ||
| + | | | 3.9.2.1 | ||
| + | | 8/ | ||
| + | | 2/ | ||
| + | | 2/ | ||
| + | | | 3.8 | Amended policy to include the changes made by the board on Committee Structure. Added 3.8.1, 3.8.2, 3.8.3, 3.8.4. | ||
| + | | 3/ | ||
| + | | | 2.8.2.3 | ||
| + | | 9/ | ||
| + | | 11/06/2017 | 2.6.8.1 | ||
| + | | 12/04/2017 | 3.4 | Corrected numbers for policy | ||
| + | | | 3.1.3.2 | ||
| + | | | 3.1.3.1 | ||
| + | | 1/ | ||
| + | | 2/ | ||
| + | | 2/ | ||
| + | | | 3.3.4.1 | ||
| + | | 7/ | ||
| + | |||
| + | \\ | ||
| + | |||
| + | ==== APPENDIX D: Sample Monitoring Form for Executive Limitations ==== | ||
| + | \\ | ||
| + | |||
| + | **Executive Limitations Evaluation Form** | ||
| + | |||
| + | A tool to be used by individual board members as they evaluate the internal monitoring reports designated in Board-Management Delegation.\\ | ||
| + | |||
| + | Evaluator: _ _ _ _ _ _ _ _ _ _ _ _ _\\ | ||
| + | Send to President by: _ _ _ _ _ _ _\\ | ||
| + | |||
| + | Policy being monitored: _ _ _ _ _ _ _\\ | ||
| + | |||
| + | - 1. Was this report submitted when due? ❑ Yes ❑ No\\ | ||
| + | |||
| + | - 2. Did the report lay out the Executive Team’ interpretation or an operational definition of the policy? ❑ Yes ❑ No\\ | ||
| + | |||
| + | - 3. Is the interpretation justified or is proof provided to explain why the interpretation is reasonable? ❑ Yes ❑ No\\ | ||
| + | |||
| + | - 4. Was I convinced that the interpretation is justified and reasonable? | ||
| + | |||
| + | - 5. Did the interpretation address all aspects of the policy? ❑ Yes ❑ No\\ | ||
| + | |||
| + | - 6. Does the data show compliance with the Executive Team’ interpretation of our policy? ❑ Yes ❑ No\\ | ||
| + | |||
| + | Comments regarding further policy development: | ||
| + | |||
| + | - 1. Is there any area regarding this policy that you worry about that is not clearly addressed in existing policy? What is the value that drives your worry?\\ | ||
| + | |||
| + | - 2. What policy language would you like to see incorporated to address your worry?\\ | ||
| + | |||
| + | \\ | ||
| + | |||
| + | ==== APPENDIX E: Sample Monitoring Form for Board Self-Assessment ==== | ||
| + | \\ | ||
| + | **Board Compliance Monitoring Tool**\\ | ||
| + | |||
| + | Complete evaluation form and return to the Board President by: _ _ _ _ _ _ _\\ | ||
| + | Board Means Policy being monitored: _ _ _ _ _ _ _\\ | ||
| + | |||
| + | Review all sections of the policy listed and evaluate our compliance with policy.\\ | ||
| + | |||
| + | - **1.** Indicate item by item if you believe ❑Yes ❑No | Are we are in strict compliance with the policy as stated?\\ | ||
| + | |||
| + | - **2.** If you indicated that the Board is not in strict compliance with the policy as stated, please indicate what you notice that gives evidence that we are not in compliance? | ||
| + | |||
| + | - **3.** How do you think we could improve our process to be in full compliance? | ||
| + | |||
| + | - **4.** What do we need to learn or discuss in order to live by our policies more completely? | ||
| + | |||
| + | - **5.** Is there anything about the content of this policy that needs consideration of the Board?\\ | ||
| + | |||
| + | \\ | ||
| - | ==== APPENDIX B: Monitoring Schedule by Month ==== | ||
| - | ==== APPENDIX C: History of Policy Changes==== | ||
| - | ==== APPENDIX D: Sample Monitoring Form for Executive Limitations==== | ||
| - | ==== APPENDIX E: Monitoring Schedule by Month ==== | ||
| ==== APPENDIX F: SHC Grievance Appeals Policy ==== | ==== APPENDIX F: SHC Grievance Appeals Policy ==== | ||
| + | |||
| + | \\ | ||
| + | **SHC Grievance Appeals Policy** | ||
| - **1.** Both the claimant and respondent may appeal the SHC Grievance Committee decision | - **1.** Both the claimant and respondent may appeal the SHC Grievance Committee decision | ||
| + | |||
| - **2.** An appeal must allege one or more of the following: | - **2.** An appeal must allege one or more of the following: | ||
| - **2.1** The SHC Grievance Committee finding was arbitrary and capricious. A finding is arbitrary and capricious when the application of the policy has no reasonable basis in fact. | - **2.1** The SHC Grievance Committee finding was arbitrary and capricious. A finding is arbitrary and capricious when the application of the policy has no reasonable basis in fact. | ||
| Line 55: | Line 197: | ||
| - **5.** The party filing the appeal bears the burden of proof to demonstrate the error of the SHC Grievance Committee | - **5.** The party filing the appeal bears the burden of proof to demonstrate the error of the SHC Grievance Committee | ||
| + | |||
| - **6.** Each party will be provided one opportunity to respond in writing to an appeal filed by the other party. | - **6.** Each party will be provided one opportunity to respond in writing to an appeal filed by the other party. | ||
| - **6.1** The SHC Grievance Committee will also be provided one opportunity to respond in writing to any appeal of its decision. | - **6.1** The SHC Grievance Committee will also be provided one opportunity to respond in writing to any appeal of its decision. | ||
| Line 65: | Line 208: | ||
| - **8.** The SHC Grievance Review Officer may confer with other parties as necessary and will be advised by general counsel. | - **8.** The SHC Grievance Review Officer may confer with other parties as necessary and will be advised by general counsel. | ||
| + | |||
| - **9.** New evidence will not be considered in an appeal unless the information was previously unavailable to the party submitting it and the party acted with due diligence to obtain such evidence. | - **9.** New evidence will not be considered in an appeal unless the information was previously unavailable to the party submitting it and the party acted with due diligence to obtain such evidence. | ||
| + | |||
| - **10.** The SHC Grievance Review Officer will review the appeal, any written responses to the appeal, the SHC Grievance Committee investigation report, the sanction panel decision, and any victim impact/ | - **10.** The SHC Grievance Review Officer will review the appeal, any written responses to the appeal, the SHC Grievance Committee investigation report, the sanction panel decision, and any victim impact/ | ||
| + | |||
| - **11.** Both the Claimant and Respondent may request to meet with the SHC Grievance Review Officer during the Appeals process | - **11.** Both the Claimant and Respondent may request to meet with the SHC Grievance Review Officer during the Appeals process | ||
| - **11.1** The SHC Grievance Review Officer may choose to meet with a party if the SHC Grievance Review Officer deems it necessary for his/ | - **11.1** The SHC Grievance Review Officer may choose to meet with a party if the SHC Grievance Review Officer deems it necessary for his/ | ||
| Line 73: | Line 219: | ||
| - **12.** The SHC Grievance Review Officer will issue a written decision within 14 calendar days of receiving the appeal documents. | - **12.** The SHC Grievance Review Officer will issue a written decision within 14 calendar days of receiving the appeal documents. | ||
| + | |||
| - **13.** In appeals regarding the SHC Grievance Committee investigation finding, the SHC Grievance Review Officer may: | - **13.** In appeals regarding the SHC Grievance Committee investigation finding, the SHC Grievance Review Officer may: | ||
| - **13.1** Uphold the SHC Grievance Committee investigation finding; | - **13.1** Uphold the SHC Grievance Committee investigation finding; | ||
| Line 80: | Line 227: | ||
| - **14.** In appeals of the sanction, the SHC Grievance Review Officer may uphold the sanction or alter the sanction if it is determined that the sanction is clearly inappropriate by breaking legal sanctions outside the co-ops or is not commensurate with the seriousness of the offense. | - **14.** In appeals of the sanction, the SHC Grievance Review Officer may uphold the sanction or alter the sanction if it is determined that the sanction is clearly inappropriate by breaking legal sanctions outside the co-ops or is not commensurate with the seriousness of the offense. | ||
| + | |||
| - **15.** The decision of the SHC Grievance Review Officer is final and not subject to additional appeal. | - **15.** The decision of the SHC Grievance Review Officer is final and not subject to additional appeal. | ||
| + | |||
| + | \\ | ||
| + | |||
| + | ~~DISCUSSION~~ | ||
| + | {{tag> | ||
policy_documents/board_policy_manual/section_appendices.1554231563.txt.gz · Last modified: 2019/04/02 11:59 by president