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policy_documents:board_policy_manual:section_3 [2020/10/21 07:57] – 2020-10-19 Minutes - Update language to Policy 3.4.2.3.1 presidentpolicy_documents:board_policy_manual:section_3 [2024/10/29 07:41] (current) – Per Board Motion 10/28/2024 Strike " - X. Approve minutes (in real time)" from 3.5.3 hojosparks
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   - **3.3.1** The link between the ownership and the operational organization.   - **3.3.1** The link between the ownership and the operational organization.
   - **3.3.2** Written governing policies that address the broadest levels of all organizational decisions and situations.   - **3.3.2** Written governing policies that address the broadest levels of all organizational decisions and situations.
-    - **3.3.2.1** Ends: Organizational results expressed in terms of what good for which, recipients at what cost to the Cooperative. +    - **3.3.2.1** Ends: Organizational results expressed in terms of what good for which recipients at what cost to the Cooperative. 
-    - **3.3.2.2** Executive Limitations: Limits on the unilateral authority of the Executive Team that establish the prudence and ethics boundaries within which, all operational activity and decisions must take place.+    - **3.3.2.2** Executive Limitations: Limits on the unilateral authority of the Executive Team that establish the prudence and ethics boundaries within which all operational activity and decisions must take place.
     - **3.3.2.3** Governance Process:  Rules of engagement of the Board, among Board members, and with the member-residents as the “ownership”.      - **3.3.2.3** Governance Process:  Rules of engagement of the Board, among Board members, and with the member-residents as the “ownership”. 
     - **3.3.2.4** Board- Cooperative Management Delegation:  How power is delegated and its proper use monitored; the Cooperative Management role, authority and accountability.     - **3.3.2.4** Board- Cooperative Management Delegation:  How power is delegated and its proper use monitored; the Cooperative Management role, authority and accountability.
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   - **3.4.2** Board members must avoid conflict of interest with respect to their fiduciary responsibility.   - **3.4.2** Board members must avoid conflict of interest with respect to their fiduciary responsibility.
     - **3.4.2.1** There will be no self-dealing or business by a member with the organization.  Board members will annually disclose potential or perceived conflicts of interest.     - **3.4.2.1** There will be no self-dealing or business by a member with the organization.  Board members will annually disclose potential or perceived conflicts of interest.
-    - **3.4.2.2** When the board is to decide upon an issue about which, a member has an unavoidable conflict of interest, that member shall declare the conflict of interest and absent herself or himself without comment from not only the vote, but also from the deliberation.+    - **3.4.2.2** When the board is to decide upon an issue about which a member has an unavoidable conflict of interest, that member shall declare the conflict of interest and absent herself or himself without comment from not only the vote, but also from the deliberation.
     - **3.4.2.3** Board members who wish to apply for full-time employment with the cooperative must first resign from the Board.     - **3.4.2.3** Board members who wish to apply for full-time employment with the cooperative must first resign from the Board.
-        - **3.4.2.3.1** Exception: Marshall Clabeaux is hired for temporary full-time position Maintenance desk Admin and Tech while remaining as a Board Member from September 28, 2020 to December 31, 2020 to cover a decrease in maintenance personnel caused by the COVID-19 pandemic.+        - **3.4.2.3.1** Exception: Marshall Clabeaux is hired for temporary full-time position Maintenance desk Admin and Tech while remaining as a Board Member from September 28, 2020 to March 31, 2021 to cover a decrease in maintenance personnel caused by the COVID-19 pandemic.
  
   - **3.4.3** Board members may not attempt to exercise individual authority over the organization.   - **3.4.3** Board members may not attempt to exercise individual authority over the organization.
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 __**3.5 POLICY TITLE: AGENDA PLANNING**__\\ __**3.5 POLICY TITLE: AGENDA PLANNING**__\\
  
-The board will follow an annual agenda which, (a) explores and advances development of Ends policies and (b) enhances board performance through board education and enriched input and deliberation.+The board will follow an annual agenda which (a) explores and advances development of Ends policies and (b) enhances board performance through board education and enriched input and deliberation.
  
   - **3.5.1** The cycle will conclude each year on the last day of May so that administrative planning and budgeting can be based on accomplishing a one year segment of the board’s most recent statement of Ends.   - **3.5.1** The cycle will conclude each year on the last day of May so that administrative planning and budgeting can be based on accomplishing a one year segment of the board’s most recent statement of Ends.
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           - VIII. Review of assignments, if any           - VIII. Review of assignments, if any
           - IX. Establish talking points toward house transparency           - IX. Establish talking points toward house transparency
-          - X. Approve minutes (in real time) +          - X. Adjournment
-          - XI. Adjournment+
  
           - **3.5.3.1** Throughout the year, the board will attend to consent agenda items as expeditiously as possible.           - **3.5.3.1** Throughout the year, the board will attend to consent agenda items as expeditiously as possible.
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   - **3.6.1** The President serves in a dual capacity for the Cooperative:  As the chief governing officer, the President assures the integrity of the board's process and, secondarily, acts as spokesperson for the board to the internal organization and to outside parties.  As chief executive officer, the President is engaged in the fulfillment of Executive Team performance.   - **3.6.1** The President serves in a dual capacity for the Cooperative:  As the chief governing officer, the President assures the integrity of the board's process and, secondarily, acts as spokesperson for the board to the internal organization and to outside parties.  As chief executive officer, the President is engaged in the fulfillment of Executive Team performance.
     - **3.6.1.1** The job result of the President, as chief governing officer, is that the board works as an effective team and is consistent with its own policies and those legitimately imposed upon it from outside the organization.      - **3.6.1.1** The job result of the President, as chief governing officer, is that the board works as an effective team and is consistent with its own policies and those legitimately imposed upon it from outside the organization. 
-        - **3.6.1.1.1** Meeting discussion content will be only those issues which, clearly belong to the board to decide, not the Executive Team.+        - **3.6.1.1.1** Meeting discussion content will be only those issues, which clearly belong to the board to decide, not the Executive Team.
         - **3.6.1.1.2** Deliberation will be fair, open, and thorough, but also timely, orderly, and kept to the point.         - **3.6.1.1.2** Deliberation will be fair, open, and thorough, but also timely, orderly, and kept to the point.
  
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         - **3.6.1.2.3** As the leader of the Executive Team, the President shall work collaboratively and cooperatively with the Executive Director.         - **3.6.1.2.3** As the leader of the Executive Team, the President shall work collaboratively and cooperatively with the Executive Director.
  
-  - **3.6.2** The job result of the Vice-President is leadership as co-chair of the General Membership Meeting, in performance of  Presidential duties in the case of any temporary absence and championing the orientation of new board members.+  - **3.6.2** The job result of the Vice-President is leadership as co-chair of the General Membership Meeting, in performance of  Presidential duties in the case of any temporary absence.
   - **3.6.3** The job result of the Secretary is access to accurate, up to date, and appropriately-archived governing documents, including minutes, Bylaws and the Board policy manual and successful election administration.   - **3.6.3** The job result of the Secretary is access to accurate, up to date, and appropriately-archived governing documents, including minutes, Bylaws and the Board policy manual and successful election administration.
   - **3.6.4** The job product of the Treasurer is the development and monitoring of the board’s governing budget, assurance of astute financial insight during Board monitoring of financial policies of the Board, and orientation of the Board on cooperative finances in the service of fulfilling its high level duties on financial matters.   - **3.6.4** The job product of the Treasurer is the development and monitoring of the board’s governing budget, assurance of astute financial insight during Board monitoring of financial policies of the Board, and orientation of the Board on cooperative finances in the service of fulfilling its high level duties on financial matters.
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   - **3.7.3** Board committees may not speak for the board and cannot exercise authority over operational workers.     - **3.7.3** Board committees may not speak for the board and cannot exercise authority over operational workers.  
   - **3.7.4** Committees will be used sparingly and ordinarily in an ad hoc capacity.   - **3.7.4** Committees will be used sparingly and ordinarily in an ad hoc capacity.
-  - **3.7.5** This policy applies to any group which, is formed by board action, whether or not it is called a committee and regardless whether the group includes board members. It does not apply to committees formed under the authority of the Executive Team.+  - **3.7.5** This policy applies to any group, which is formed by board action, whether or not it is called a committee and regardless whether the group includes board members. It does not apply to committees formed under the authority of the Executive Team.
  
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 __**3.8 POLICY TITLE:  BOARD COMMITTEE STRUCTURE**__\\ __**3.8 POLICY TITLE:  BOARD COMMITTEE STRUCTURE**__\\
-A committee is a board committee only if its existence and charge come from the board, regardless whether board members sit on the committee.  The only board committees are those which, are set forth in this policy.  Unless otherwise stated, a committee ceases to exist as soon as its task is complete.+A committee is a board committee only if its existence and charge come from the board, regardless whether board members sit on the committee.  The only board committees are those which are set forth in this policy.  Unless otherwise stated, a committee ceases to exist as soon as its task is complete.
  
   - **3.8.1** The Visionary Committee is established as a standing Board Committee for the purpose of ownership linkage. It is responsible for researching significant cultural trends in the SHC and broader society. The Committee will:   - **3.8.1** The Visionary Committee is established as a standing Board Committee for the purpose of ownership linkage. It is responsible for researching significant cultural trends in the SHC and broader society. The Committee will:
policy_documents/board_policy_manual/section_3.1603292241.txt.gz · Last modified: 2020/10/21 07:57 by president