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--- house_documents:constitutions:vesta [2023/11/18 08:08] – eo_vesta
+++ house_documents:constitutions:vesta [2025/06/30 07:26] (current) – eo_vesta
@@ Line 2: / Line 2: @@
 ====Article I: Name and Mission Statement====
-This organization shall be known as Vesta Cooperative House. The House shall aim to provide affordable housing to the Greater Lansing Community; additionally, the house shall aim to provide a safe and welcoming environment for all house members. In cooperation with the Student Housing Cooperative, Vesta shall participate in both mandated and social activities within the community. House members, including prospective ones, are expected to abide by and exemplify the following house values:
+This organization shall be known as Vesta Cooperative House. The House shall aim to provide affordable housing to the Greater Lansing Community; additionally, the house shall aim to provide a safe and welcoming environment for all house members. In cooperation with the Spartan Housing Cooperative, Vesta shall participate in both mandated and social activities within the community. House members, including prospective ones, are expected to abide by and exemplify the following house values:
   - **1.** Consent
   - **2.** Respect
@@ Line 46: / Line 46: @@
 In order to maintain house order and upkeep, Vesta House will have a set of officer positions; persons taking on these roles shall be confirmed through a vote during the first house meeting of the semester.
 Vesta Cooperative House shall not have a house president.
-  - **1.** Membership Officer
+  - **1.** Membership Officer (4 points)
     - **a.** The membership officer shall be in charge of giving tours and arranging house events for prospective members and making sure they feel comfortable and welcome at said events.
     - **b.** The membership officer shall mediate house conflict as needed, taking an objective and unbiased stance in order to find a resolution that appeases both sides as best as possible.
@@ Line 53: / Line 53: @@
     - **e.** The membership officer shall attend biweekly meetings of the Membership Committee on behalf of the house or be subject to a fine.
     - **f.** The membership officer shall organize and host a Vesta orientation event with the education officer at the beginning of a contract period for any new members.”
-  - **2.** Finance Officer
+  - **2.** Finance Officer (4 points)
     - **a.** The finance officer shall be in charge of the house’s finances in terms of monitoring house financial activity, paying house bills and ensuring the house is within a predetermined budget regarding groceries and other essentials.
     - **b.** Submitting a House budget to the SHC by the end of the first month of each semester.
@@ Line 59: / Line 59: @@
     - **d.** Post member charges in an accessible location for viewing by the house.
     - **e.** At the end of each month, the finance officer must submit to the SHC a copy of the prior month’s bank statement with accompanying documentation for all transactions and a reconciliation of all bank accounts.
-  - **3.** Facilities Officer
+  - **3.** Facilities Officer (4 points)
     - **a.** The facilities officer shall be in charge of general house maintenance.
     - **b.** If the facilities officer is unable to repair something within the house, they are expected to fill out a maintenance request via the Student Housing Cooperative website.
     - **c.** The facilities officer shall agree to facilitate house inspections as needed and ensure the house’s readiness for said inspections.
     - **d.** The facilities officer shall attend facilities committee meetings on behalf of the house or be subject to a fine.
-    - **e.** The facilities officer shall be responsible for purchasing cleaning supplies, toilet paper, paper towels, and pavement salt as needed.
+    - **e.** The facilities officer has a budget to use for house maintenance as necessary.
-  - **4.** Education Officer
+  - **4.** Education Officer (4 points)
     - **a.** The education officer shall be in charge of ensuring house members are thoroughly educated on Vesta and Student Housing Cooperative policies, trainings, etc.
       - **i.** The Education officer shall organize and facilitate a house norms workshop for all members of Vesta House by the end of the third month of the new contract period. It shall be a collaborative workshop revisiting standing norms and exploring the creation of new norms.
@@ Line 72: / Line 72: @@
     - **d.** The education officer shall be keeper of the house constitution, responsible for maintaining an updated version to the benefit of the house and the education committee.
     - **e.** The education officer shall organize and host a Vesta orientation event with the membership officer at the beginning of a contract period for any new members.
-  - **5.** Board of Directors representative
+    - **f.** Alongside the membership officer, the education officer shall mediate house conflict as needed, taking an objective and unbiased stance in order to find a resolution that appeases both sides as best as possible.
+  - **5.** Board of Directors representative (4 points)
     - **a.** The board representative shall agree to truthfully and accurately represent the house’s opinions, concerns, etc. at board meetings.
     - **b.** The board representative shall be expected to brief house members of any new decisions, policies, etc. voted by the Board of Directors.
     - **c.** The Board of Directors representative shall attend biweekly meetings of the Board of Directors on behalf of the house or be subject to a fine.
-  - **6.** House Shopper
+  - **6.** House Shopper (4 points in the school year, 2 points in the summer)
     - **a.** The house shopper shall keep track of levels of house food/dry goods and replenish when out.
     - **b.** The house shopper shall coordinate with the house and finance officer on the house shopper budget.
-  - **7.** Chore Checker
+    - **c.** The House Shopper shall be responsible for purchasing cleaning supplies, toilet paper, paper towels, and pavement salt as needed.
+  - **7.** Chore Checker/Secretary (Administration Officer, combined for 4 points)
     - **a.** The chore checker shall make chore lists every week, as well as pre- and post-party chores.
     - **b.** The chore checker shall check to ensure that chores have been completed thoroughly, and approach individuals as needed to talk about completing chores properly.
-    - **c.** The chore checker shall assign dish duty and kitchen counter cleaners every month (rotating schedule).
+    - **c.** The secretary shall bring in all mail and put them in housemates’ mailboxes.
-    - **d.** The chore checker shall add up chore and dish/kitchen fines at the end of each month and give the numbers to the house finance officer.
+    - **d.** The secretary shall keep meeting minutes and record outcome of votes during house meetings in meeting agendas.
-  - **8.** Trash/Recycling person
+    - **e.** The chore checker shall assign dish duty and kitchen counter cleaners every month (rotating schedule).
+    - **f.** The chore checker shall add up chore and dish/kitchen fines at the end of each month and give the numbers to the house finance officer.
+  - **8.** Trash/Recycling person (4 points)
     - **a.** The trash/recycling person shall be in charge of taking the house’s trash to the dumpster when full.
     - **b.** The trash/recycling person shall be in charge of taking the recycling to the proper disposal area (if we run out of room in the bins, the recycling needs to be driven to the Recycling Center).
-  - **9.** Groundskeeper
+  - **9.** Groundskeeper (4 points)
     - **a.** The groundskeeper shall be responsible for cleaning up debris outside the house (shoveling snow, raking leaves, collecting trash, salting the ice.)
     - **b.** The groundskeeper shall monitor for notices from the City and prevent the house from being fined.
     - **c.** The groundskeeper shall maintain the yard and garden.
     - **d.** The groundskeeper shall fill up the gas tank for the mower when it runs out.
-  - **10.** Office Labor
+  - **10.** Office Labor (4 points in the school year, 2 points in the summer)
-    - **a.** Two persons elected as an “office laborer” shall spend six hours each per month helping out in the SHC office. (Vesta owes twelve total monthly hours of office labor.)
+    - **a.**  During the school year, two persons elected as an “office laborer” shall spend six hours each per month helping out in the SHC office. During the summer, one person elected as an “office laborer” shall spend six hours each month helping out in the SHC office. (Vesta owes twelve total monthly hours of office labor in the school year and six total monthly hours in the summer.)
+  - **11.** House Chef (4 points in the school year, not a role during the summer)
+    - **a.** Each meal shall be managed by a team of 2 chefs– no more no less.
+    - **b.** House chefs are responsible for notifying the house of meals 24 hours in advance.
+    - **c.** House chefs shall purchase their own ingredients for house meals with a budget decided on at the start of each semester.
+    - **d.** The house chef shall wash their dishes and do kitchen closing after meals
+    - **e.** The house chef shall package and label the date of preparation on meals and late plates.
 ====Article IV: Chores/Dish Duty====
-All members of Vesta House are required to complete a total of 5 chore points per week. This can include one 2-point chore and two 1-point chores. One point is equal to five dollars fine or credit. The amount of points a chore is worth is determined by the chore checker based on how long/difficult the chore is.
+All members of Vesta House are required to complete a total of 4 chore points per week. In the event of house membership dropping below 20, chore points will be raised to 5 per member, MEANING HOUSE OFFICERS MUST TAKE ON AN ADDITIONAL 1-point CHORE.  This can include one 2-point chore and two 1-point chores. One point is equal to five dollars fine or credit. The amount of points a chore is worth is determined by the chore checker based on how long/difficult the chore is.
   - **1.** Officer positions are worth a predetermined amount of chore points. This is to be voted on at the first house meeting of the year
   - **2.** New chores are to be posted every week.
@@ Line 103: / Line 113: @@
   - **5.** Once a chore becomes steal-able, it becomes available for anyone to complete it. The person who completes it earns a credit equivalent to however many points the chore is worth.
-In addition to the 5 chore points per week, each house member is expected to complete dish duty or kitchen cleaning on a rotating basis.
+In addition to the 4 chore points per week, each house member is expected to complete dish duty or kitchen cleaning on a rotating basis.
   - **1.** A calendar with the assigned dish duty dates will be posted in the kitchen.
     - **a.** For fines and credits purposes, the month shall end on the 25th. The following days will be added to the next month cycle.
   - **2.** A member is expected to complete dish duty between 6 pm the day they are assigned and 12 noon the next day. After this point, if the dishes have not been completed, they are steal-able until the next person’s dish duty kicks in at 6 pm.
-  - **3.** Dish duty and wiping kitchen counters is worth a total of 2 points
+  - **3.** There is a $15 fine for failing to complete dish duty/kitchen closing, and a $15 credit for stealing dish duty/kitchen closing
+  - **4.** Dish duty and wiping kitchen counters is worth a total of 2 points
     - **a.** 1 point is for washing the dirty dishes remaining in the kitchen and dining room and putting away all the dishes on the drying rack.
     - **b.** 1 point is for wiping down all three counters completely in the kitchen.
@@ Line 115: / Line 126: @@
 ====Article V: House Meetings====
 Vesta Cooperative shall have house meetings on a regular basis to ensure house wellness and to keep members thoroughly educated. Members shall decide regularity and meeting times during the first house meeting of the year. Guests, excluding prospective house members, should not be present at house meetings.
-  - **1.** All house members are required to attend house meetings. Quorum shall be defined as half plus one members in attendance.
+  - **1.** All house members are required to attend house meetings. Quorum shall be defined as half of the house's current total membership plus one member in attendance.
   - **2.** If unable to attend, the member must notify the facilitator in writing at least one hour prior to the meeting, with their reason for absence.
     - **a.** Valid excuses for missing a meeting include work, other mandatory meetings, being out of town, emergency circumstances, family stuff, and contagious illnesses and/or hospitalization. Homework and not feeling like it is not a valid excuse for missing a meeting.
@@ Line 136: / Line 147: @@
     - **a.** All house parties must be proposed at a house meeting and voted on and approved in writing by at least a ¾ majority.
   - **3.** Participation:
-    - **a.** A house member voting yes shall enjoy full privileges enjoyed as a host of the party as well as shared responsibility of any damages, fines, legal action, or any other negative ramifications resulting from the party.
+    - **a.** A house member voting yes shall enjoy full privileges enjoyed as a host of the party as well as shared responsibility of any damages, fines, legal action, or any other negative ramifications resulting from the party. Confirmed party members have until 5 days or the day of the party meeting days before the party to back out of attendance, or be fined due to late notice for the total amount of their party chores! ($120)
     - **b.** A member voting no for the party will be expected not to attend; if the member does choose to attend, they will be assigned chores and will share in all responsibility for the party.
     - **c.** A house member abstaining from the vote will be exempt from any shared responsibility unless they participate in the party. In the event of a dispute, the members’ participation will be decided with a vote at a House meeting.
+    - **d.** If housemate participation reaches less than half either due to abstaining housemates deciding no, or housemates dropping out of attendance, the party will be cancelled/rescheduled IMMEDIATELY. Performers and the Co-op community should be promptly notified.
   - **4.** A party is subject to being stopped or cancelled at any moment due to medical, legal, or any other situations where the welfare or safety of the house or its members is at risk.
     - **a.** A party is not subject to being stopped or cancelled due to personal reasons that lie outside of the reasons listed above.
@@ Line 148: / Line 160: @@
 ====Article VII: Culture of Consent====
   - **1.** Vesta is a house that appreciates and values consent. Consent is defined as gaining permission for something to happen or agreement to do something through open, honest, and transparent communication with all parties involved. Members and guests that violate consent to the point that a house member feels unsafe will be subject to the processes outlined in the SHC Code of Operations under “9.03 Anti-Discrimination and Anti-Harassment Policies” as supported by “Appendix A: Guidelines for Investigating Harassment and Discrimination Complaints” which may be found in the Code of Operations at wiki.msu.coop.
+  - **1.1a.** Harassment is any kind of behavior towards a person which impairs their full enjoyment of the benefits, climate or opportunities of the Vesta Cooperative House and the SHC. This definition includes sexual harassment. Harassment may include (but is not limited to):
+. Malicious remarks or behavior toward another person. This could include:
+a. Discriminatory Behavior
+i. For Example, harassment in forms such as pinching, caressing, touching, vandalism, etc.
+b. Discriminatory Verbal or Written Insults including, but not limited to, discriminatory, offensive, or obscene remarks.
+i. For example, the writing or speaking of derogatory names or comments that refer to an individual’s race, creed, ethnic origin, gender, sexual orientation, etc, as well as using slurs.
+. Explicit verbal threats where an individual’s personal safety is put in jeopardy by the language of another.
+a. For example, “I will hit you if…” “You had better… or else…” “If you do not do what I say, I will hurt you”.
+. Physical intimidation, including manipulative or otherwise inappropriate behavior.
+a. Intimidation includes offensive advances (e.g. sexual proposition) or inappropriate behavior (e.g. touching, kissing, caressing).
+i. This includes action with or without threat of punishment for non-compliance and with or without the promise of reward for compliance.
+. Unreasonable invasion of a person’s privacy, including taking photos, recording video or audio, or otherwise gathering personal information without warning or consent with full disclosure.
+. Any act of vandalism towards a person or their property.
+. Assault, including any type of physical violence.
 ====Article VIII: Seniority Privileges (Room Picks & Parking)====
   - **1.** The Vesta Cooperative House has a parking lot with 18 spaces.
     - **a.** Vesta Cooperative is guaranteed 15 spots a year, regardless of how many members have cars.
-    - **b.** Two spaces are given to Orion and one to Bower every year (unless either of these houses deems that they are not in need of the spots that year). Vesta members and their guests are not allowed to park in those spots.
+    - **b.** Two spaces are given to Orion and one to Bower* every year (unless either of these houses deems that they are not in need of the spots that year). Vesta members and their guests are not allowed to park in those spots.
     - **c.** Members who have guests parking in the lot should notify the house via the house group chat and give details to identify their car(s) and how long it will be there
   - **2.** Rooms for Fall/Spring semesters will be chosen during the preceding Spring semester.
@@ Line 169: / Line 195: @@
     - **a.** If a member obtains a contract release for the entire contract period after room picks have taken place but before the beginning of the contract period, the room that member chose may be re-picked by the remaining members in order of seniority. The person who fills the release does not keep the former member’s seniority or get the former member’s chosen room.
     - **b.** If a member obtains a contract release for part of the contract period or after the beginning of the contract period, the room that member has chosen will stand, and they may offer it to the person who fills the release. The person who fills the release does not keep the former member’s seniority.
+*While it seems odd that we give Bower one of our parking spots, (considering we do not live close to Bower) it’s because each house is required to have a certain number of parking spots.