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--- house_documents:constitutions:phoenix [2025/05/26 15:51] – [Appendices] eo_phoenix
+++ house_documents:constitutions:phoenix [2025/07/27 10:46] (current) – [ARTICLE IV: HOUSE OFFICERS] eo_phoenix
@@ Line 45: / Line 45: @@
 ====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES====
   - **Section 2.1** Members are required to:
-      - 1. Read, understand, and promote the Phoenix House constitution and norms;
+      - 1. Read, understand, and promote the Phoenix Haus constitution and norms;
-      - 2. Take an active part in the operation of Phoenix House; (i.e. voting, attending house events, do assigned chores)
+      - 2. Take an active part in the operation of Phoenix Haus; (i.e. voting, attending house events, do assigned chores)
       - 3. Promptly pay charges;
       - 4. Attend all House meetings;
@@ Line 59: / Line 59: @@
         - e. All pets must be approved by both housemates. (see: article XIV pet policy)
-  - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate.
+  - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will act in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate.
     - **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member.
   - **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital.
-  - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. Any ‘potential’ new member must meet all Phoenix House membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership Officer. Another route to prematurely breaking a membership contract is to sign an early release form, and pay three full months of charges to the SHC. //**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**//.
+  - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract.
+     - Any ‘potential’ new member must meet all Phoenix Haus membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership Officer.
+     - Another route to prematurely breaking a membership contract is to sign an early release form, and pay three full months of charges to the SHC.
+//**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**//.
 ====ARTICLE III: HOUSE MEETINGS====
@@ Line 79: / Line 82: @@
   - **Section 3.6** The first meeting will be held the first weekend after move in.
-  - **Section 3.7** The interim coordinator, required by the SHC and voting in by the house, shall facilitate the first house meeting.
+  - **Section 3.7** The interim coordinator, required by the SHC and voted in by the house, shall facilitate the first house meeting.
   - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda:
@@ Line 95: / Line 98: @@
       - **f.** Facilities Officer
       - **g.** Events Officer
-    - **G.** Pinecones
+    - **G.** Action Items
+    - **H.** Pinecones
+    - **I.** Announcement of Movie of the Week
   - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding.
@@ Line 113: / Line 118: @@
   - **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B)
+    - **Section 4.4.1** Section 4.4.1 Failure to produce a thorough meeting report or attend officer meetings will be seen as a failure to carry out the duties listed below (4.5 - 4.12) and will result in being fined accordingly.
   - **Section 4.5** The Education Officer (EO) shall:
@@ Line 124: / Line 130: @@
     - **h.** Take attendance at the house meetings and record unexcused absences.
     - **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, Student Housing Corporation Code of Operations and By-Laws, Jobs Descriptions, Meeting Minutes, and any other documents that may be useful to the Phoenix membership.
+    - **j.** Act as steward and manager of Phoenix Haus Little Library
   - **Section 4.6** The Jobs Officer (JO) shall: