house_documents:constitutions:phoenix
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house_documents:constitutions:phoenix [2025/04/27 13:59] – [Appendices] eo_phoenix | house_documents:constitutions:phoenix [2025/07/27 10:46] (current) – [ARTICLE IV: HOUSE OFFICERS] eo_phoenix | ||
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- **Section 1.1** Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid. | - **Section 1.1** Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid. | ||
- | - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender, sexual orientation, | + | - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender |
- **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, | - **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, | ||
- **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters. | - **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters. | ||
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+ | - **Section 1.5** Members that hold a current contract with the Spartan Housing Cooperative who forfeit their voting rights and ability to use utilities and house food/ | ||
+ | - **Section 1.5.1** Members can only be put in inactive status by a 2/3rd majority vote. | ||
+ | - **Section 1.5.2** Inactive members are not obligated to pay house charges. | ||
====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES==== | ====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES==== | ||
- **Section 2.1** Members are required to: | - **Section 2.1** Members are required to: | ||
- | - 1. Read, understand, and promote the Phoenix | + | - 1. Read, understand, and promote the Phoenix |
- | - 2. Take an active part in the operation of Phoenix | + | - 2. Take an active part in the operation of Phoenix |
- 3. Promptly pay charges; | - 3. Promptly pay charges; | ||
- 4. Attend all House meetings; | - 4. Attend all House meetings; | ||
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- e. All pets must be approved by both housemates. (see: article XIV pet policy) | - e. All pets must be approved by both housemates. (see: article XIV pet policy) | ||
- | - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate. | + | - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will act in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate. |
- **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member. | - **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member. | ||
- **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital. | - **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital. | ||
- | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. Any ‘potential’ new member must meet all Phoenix | + | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. |
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+ | //**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**// | ||
====ARTICLE III: HOUSE MEETINGS==== | ====ARTICLE III: HOUSE MEETINGS==== | ||
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- **Section 3.6** The first meeting will be held the first weekend after move in. | - **Section 3.6** The first meeting will be held the first weekend after move in. | ||
- | - **Section 3.7** The interim coordinator, | + | - **Section 3.7** The interim coordinator, |
- **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda: | - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda: | ||
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- **f.** Facilities Officer | - **f.** Facilities Officer | ||
- **g.** Events Officer | - **g.** Events Officer | ||
- | - **G.** Pinecones | + | - **G.** Action Items |
+ | - **H.** Pinecones | ||
+ | - **I.** Announcement of Movie of the Week | ||
- **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | ||
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- **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B) | - **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B) | ||
+ | - **Section 4.4.1** Section 4.4.1 Failure to produce a thorough meeting report or attend officer meetings will be seen as a failure to carry out the duties listed below (4.5 - 4.12) and will result in being fined accordingly. | ||
- **Section 4.5** The Education Officer (EO) shall: | - **Section 4.5** The Education Officer (EO) shall: | ||
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- **h.** Take attendance at the house meetings and record unexcused absences. | - **h.** Take attendance at the house meetings and record unexcused absences. | ||
- **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, | - **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, | ||
+ | - **j.** Act as steward and manager of Phoenix Haus Little Library | ||
- **Section 4.6** The Jobs Officer (JO) shall: | - **Section 4.6** The Jobs Officer (JO) shall: | ||
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- **d.** Ban List | - **d.** Ban List | ||
- **F.** Living Agreements | - **F.** Living Agreements | ||
- | - **a.** [[https:// | + | - **a.** [[https:// |
- **b.** [[https:// | - **b.** [[https:// | ||
- **c.** [[https:// | - **c.** [[https:// | ||
house_documents/constitutions/phoenix.1745787544.txt.gz · Last modified: 2025/04/27 13:59 by eo_phoenix