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house_documents:constitutions:phoenix [2025/04/18 20:25] – [ARTICLE VIII: SAFER SPACE AND HARASSMENT POLICY] eo_phoenixhouse_documents:constitutions:phoenix [2025/07/27 10:46] (current) – [ARTICLE IV: HOUSE OFFICERS] eo_phoenix
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 **TABLE OF CONTENTS** **TABLE OF CONTENTS**
  
-Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Amendments 14. Pet Policy 15. Scope  +Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Pet Policy 14. Amendments 15. Scope  
 </WRAP> </WRAP>
  
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 **GOVERNANCE** **GOVERNANCE**
  
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 **GLOSSARY** **GLOSSARY**
  
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   - **Section 1.1**  Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid.    - **Section 1.1**  Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid. 
  
-  - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender, sexual orientation, marital status, age, ability status, or political preference. +  - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender identity or expression, sexual orientation, marital status, student status, age, height, weight, ability status, use of adaptive devices, legal source of income, or political preference. 
  
   - **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, a member may “buy out” of their housing contract by paying 3 full months of charges in advance of their move out.   - **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, a member may “buy out” of their housing contract by paying 3 full months of charges in advance of their move out.
  
   - **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters.    - **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters. 
 +
 +  - **Section 1.5** Members that hold a current contract with the Spartan Housing Cooperative who forfeit their voting rights and ability to use utilities and house food/supplies are considered “inactive members” and are not used to determine quorum. 
 +     - **Section 1.5.1** Members can only be put in inactive status by a 2/3rd majority vote.
 +     - **Section 1.5.2** Inactive members are not obligated to pay house charges.
  
 ====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES==== ====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES====
   - **Section 2.1** Members are required to:   - **Section 2.1** Members are required to:
-      - 1. Read, understand, and promote the Phoenix House constitution and norms; +      - 1. Read, understand, and promote the Phoenix Haus constitution and norms; 
-      - 2. Take an active part in the operation of Phoenix House; (i.e. voting, attending house events, do assigned chores)+      - 2. Take an active part in the operation of Phoenix Haus; (i.e. voting, attending house events, do assigned chores)
       - 3. Promptly pay charges;       - 3. Promptly pay charges;
       - 4. Attend all House meetings;       - 4. Attend all House meetings;
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         - e. All pets must be approved by both housemates. (see: article XIV pet policy)         - e. All pets must be approved by both housemates. (see: article XIV pet policy)
  
-  - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate.+  - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will act in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate.
     - **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member.     - **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member.
  
   - **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital.   - **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital.
  
-  - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. Any ‘potential’ new member must meet all Phoenix House membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership Officer. Another route to prematurely breaking a membership contract is to sign an early release form, and pay three full months of charges to the SHC. //**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**//.+  - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract.  
 +     - Any ‘potential’ new member must meet all Phoenix Haus membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership Officer.  
 +     - Another route to prematurely breaking a membership contract is to sign an early release form, and pay three full months of charges to the SHC.  
 +//**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**//.
  
 ====ARTICLE III: HOUSE MEETINGS==== ====ARTICLE III: HOUSE MEETINGS====
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   - **Section 3.6** The first meeting will be held the first weekend after move in.    - **Section 3.6** The first meeting will be held the first weekend after move in. 
  
-  - **Section 3.7** The interim coordinator, required by the SHC and voting in by the house, shall facilitate the first house meeting.+  - **Section 3.7** The interim coordinator, required by the SHC and voted in by the house, shall facilitate the first house meeting.
  
   - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda:    - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda: 
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       - **f.** Facilities Officer       - **f.** Facilities Officer
       - **g.** Events Officer       - **g.** Events Officer
-    - **G.** Pinecones+    - **G.** Action Items 
 +    - **H.** Pinecones 
 +    - **I.** Announcement of Movie of the Week 
  
   - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding.    - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. 
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   - **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B)   - **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B)
 +    - **Section 4.4.1** Section 4.4.1 Failure to produce a thorough meeting report or attend officer meetings will be seen as a failure to carry out the duties listed below (4.5 - 4.12) and will result in being fined accordingly.
  
   - **Section 4.5** The Education Officer (EO) shall:   - **Section 4.5** The Education Officer (EO) shall:
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     - **h.** Take attendance at the house meetings and record unexcused absences.     - **h.** Take attendance at the house meetings and record unexcused absences.
     - **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, Student Housing Corporation Code of Operations and By-Laws, Jobs Descriptions, Meeting Minutes, and any other documents that may be useful to the Phoenix membership.     - **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, Student Housing Corporation Code of Operations and By-Laws, Jobs Descriptions, Meeting Minutes, and any other documents that may be useful to the Phoenix membership.
 +    - **j.** Act as steward and manager of Phoenix Haus Little Library
  
   - **Section 4.6** The Jobs Officer (JO) shall:    - **Section 4.6** The Jobs Officer (JO) shall: 
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   -**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week.   -**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week.
   -**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes.   -**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes.
-  -**Section 11.6** Special Arrangements may be set up in advance with the Job Coordinator if a member is to be away for an extended period of time. +  -**Section 11.6** Special Arrangements may be set up in advance with the Job Officer if a member is to be away for an extended period of time. 
     - **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason.     - **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason.
  
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   - **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.**   - **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.**
  
- +====ARTICLE XIV: PET POLICY====
-====ARTICLE XIV: AMENDMENTS==== +
- +
-    -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present +
-    -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education. +
- +
- +
-====ARTICLE XV: PET POLICY====+
  
 **Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.** **Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.**
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     -**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly.     -**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly.
     -**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts)     -**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts)
 +
 +====ARTICLE XV: AMENDMENTS====
 +
 +    -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present.
 +    -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education.
  
  
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   - **A.** Chore System   - **A.** Chore System
-      - **a.** Dish / Trash +      - **a.** [[https://docs.google.com/spreadsheets/d/1QDQQtIA41ZjLNGGhuFDp_-qZ60XlUKymFg7omxQkLGM/edit?usp=sharing | Chore Point Values]] 
-      - **b.** Bathroom +      - **b.** Dish / Trash 
-      - **c.** Work Week+      - **c.** [[https://docs.google.com/spreadsheets/d/1Ls4g9m9jFx4MUPrpcxZJX8OnRbjUomjyTat0Ik6PgFM/edit?usp=sharing | Work Week]]
   - **B.** Meeting Reports   - **B.** Meeting Reports
 +      - **a.** [[https://docs.google.com/document/d/1mP4r9vW4r3YRoYLea5w_SpNnmmMoZs_Ffv4hssKKszw/edit?usp=sharing | House Meetings]]
 +      - **b.** [[https://docs.google.com/document/d/1J7-QxthZQyGpNoALg-G9Qj8bdEbkGKTcrRpaXcUe9o8/edit?usp=sharing| Officer Reports]]
   - **C.** Emergency Plans   - **C.** Emergency Plans
       - **a.** Fire       - **a.** Fire
-      - **b.** Flood+      - **b.** [[https://docs.google.com/document/d/1pk5iUMZwPpoHWcXboZw3v2xsatulBc5moOlDMHiHrzE/edit?usp=sharing | Flood]]
   - **D.** Party   - **D.** Party
       - **a.** Norms       - **a.** Norms
-      - **b.** Chores+      - **b.** [[https://docs.google.com/document/d/1KHGAJW_MZorQUAdxbRmP6eaGRGwJCN_9XmwMzon4tC4/edit?tab=t.0 | Chores]]
   - **E.** Safety Plan   - **E.** Safety Plan
-      - **a.** Accountability Plans +      - **a.** [[https://docs.google.com/document/d/1CDf0y8JRXokfJ_A174WFQKnPs1-hZcZ_bEQjt3-fmuk/edit?usp=sharing| Accountability Plans]] 
-      - **b.** Contact List +      - **b.** [[https://docs.google.com/document/d/1adhyh60Q2xVHv6Bp-Fc8BRGgS7grsqWXADJi__VxLdg/edit?usp=sharing | Contact List]] 
-      - **c.** Safety Plans+        - [[https://docs.google.com/document/d/1QZjLpOrubp4CWemKCwMZt9OYo4muvim4EioaJjbJL6c/edit?usp=sharing|Refusal]] 
 +      - **c.** [[https://docs.google.com/document/d/1kAxXp66ryIFjk_tiaCo2bIuKm-INW4pAc_Rnv3yb4-Y/edit?usp=sharing | Safety & Accommodation Plans]]
       - **d.** Ban List       - **d.** Ban List
-  - **F.** +  - **F.** Living Agreements 
-      - **a.** Free-Roaming/Cat Contract+      - **a.** [[https://docs.google.com/document/d/1SNq1chBVlsZNYb7rDH0r9DCheNHZJ6FAaJfosXfAoVI/edit?usp=sharing | Norms]] 
 +      - **b.** [[https://docs.google.com/document/d/1C5hohH3EWE8SXB2SfwJ2eHMHgSO2UoLrsExLFBIFJUA/edit?usp=sharing | Roommate Agreements]] 
 +      - **c.** [[https://docs.google.com/document/d/1Ewu10-f5izND84K0mI4sUlXVhlg74q5nEYz7jNsITOI/edit?usp=sharing | Free-Roaming/Cat Contract]]
  
house_documents/constitutions/phoenix.1745033101.txt.gz · Last modified: 2025/04/18 20:25 by eo_phoenix