house_documents:constitutions:phoenix
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house_documents:constitutions:phoenix [2025/04/18 19:55] – eo_phoenix | house_documents:constitutions:phoenix [2025/07/27 10:46] (current) – [ARTICLE IV: HOUSE OFFICERS] eo_phoenix | ||
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**TABLE OF CONTENTS** | **TABLE OF CONTENTS** | ||
- | Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Amendments 14. Pet Policy 15. Scope | + | Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Pet Policy |
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**GOVERNANCE** | **GOVERNANCE** | ||
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**GLOSSARY** | **GLOSSARY** | ||
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- **Section 1.1** Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid. | - **Section 1.1** Prospective members shall become members upon full payment of their house dues and loans, signing a membership agreement and establishment of residence within the House, IN THAT ORDER. Members must also become members of the Spartan Housing Cooperative and obey its policies and by-laws. All of these conditions must be completed before membership is valid. | ||
- | - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender, sexual orientation, | + | - **Section 1.2** Any person who agrees to fulfill the conditions of the House contract shall be eligible for membership. No person shall be denied membership on the grounds of race, creed, sex, gender |
- **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, | - **Section 1.3** Members are required to sign contracts that coincide with the Spartan Housing Cooperative contract dates, unless otherwise approved by the house and the SHC Board of Directors. All members who join after the beginning of the contract date will pay the complete membership fee and shares, but other charges will be made proportional to the amount of time left in the contract year. Members leaving before their contract expires are financially obligated to pay the monthly member assessment and the advertising costs to fill their position. This obligation does not expire until a replacement signs a contract. Alternatively, | ||
- **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters. | - **Section 1.4** Members who pay their house dues will be considered ‘members for life’, but only current residents under contract will be considered ‘current members’ and allowed to vote on all matters. | ||
+ | |||
+ | - **Section 1.5** Members that hold a current contract with the Spartan Housing Cooperative who forfeit their voting rights and ability to use utilities and house food/ | ||
+ | - **Section 1.5.1** Members can only be put in inactive status by a 2/3rd majority vote. | ||
+ | - **Section 1.5.2** Inactive members are not obligated to pay house charges. | ||
====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES==== | ====ARTICLE II: MEMBER RESPONSIBILITIES & DUTIES==== | ||
- **Section 2.1** Members are required to: | - **Section 2.1** Members are required to: | ||
- | - 1. Read, understand, and promote the Phoenix | + | - 1. Read, understand, and promote the Phoenix |
- | - 2. Take an active part in the operation of Phoenix | + | - 2. Take an active part in the operation of Phoenix |
- 3. Promptly pay charges; | - 3. Promptly pay charges; | ||
- 4. Attend all House meetings; | - 4. Attend all House meetings; | ||
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- e. All pets must be approved by both housemates. (see: article XIV pet policy) | - e. All pets must be approved by both housemates. (see: article XIV pet policy) | ||
- | - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate. | + | - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Officer to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For unexcused absence, members will act in accordance to the process laid out in Section 10.8. If missing meetings becomes a recurring problem, the Board Representative will reach out to the housemate. |
- **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member. | - **Section 2.2.1** If a member accumulates TWO unexcused absences in one term, there would start a house conflict resolution process with the Board Representative acting on behalf of the house. Should a third or more unexcused absences occur an official grievance with the SHC will be filed by the Board Representative on behalf of the house and may result in expulsion of the member. | ||
- **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital. | - **Section 2.3** Members are required to perform an amount of chore points determined in Appendix A of work duty. Each member must also complete a designated amount of general house improvement during each of Phoenix House’s Work Weeks (See Job Policy and Appendix A) and any house improvement work (including preventive maintenance) assigned by the Facilities Officer. Work duties and general improvement are required as part of the member’s contract in keeping with the cooperative principle of keeping costs down by substituting labor for capital. | ||
- | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. Any ‘potential’ new member must meet all Phoenix | + | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. |
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+ | | ||
+ | //**SPECIAL NOTE: If a person breaks their contract they may have to fill a space in another room due to seniority-based room selection**// | ||
====ARTICLE III: HOUSE MEETINGS==== | ====ARTICLE III: HOUSE MEETINGS==== | ||
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- **Section 3.6** The first meeting will be held the first weekend after move in. | - **Section 3.6** The first meeting will be held the first weekend after move in. | ||
- | - **Section 3.7** The interim coordinator, | + | - **Section 3.7** The interim coordinator, |
- **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda: | - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education Officer, and left in a public and accessible place so that housemates may add more topics that they want to address as the week progresses. The following items will be on every House agenda: | ||
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- **f.** Facilities Officer | - **f.** Facilities Officer | ||
- **g.** Events Officer | - **g.** Events Officer | ||
- | - **G.** Pinecones | + | - **G.** Action Items |
+ | - **H.** Pinecones | ||
+ | - **I.** Announcement of Movie of the Week | ||
- **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | ||
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- **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B) | - **Section 4.4** All House Officers will prepare a report for each house meeting. The report should include happenings at any meetings they have attended, the current situation of any house activities they oversee (i.e. Membership Officer should report on Vacancies, Jobs Officer on Job performance and fines issued, etc. See Appendix B) | ||
+ | - **Section 4.4.1** Section 4.4.1 Failure to produce a thorough meeting report or attend officer meetings will be seen as a failure to carry out the duties listed below (4.5 - 4.12) and will result in being fined accordingly. | ||
- **Section 4.5** The Education Officer (EO) shall: | - **Section 4.5** The Education Officer (EO) shall: | ||
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- **h.** Take attendance at the house meetings and record unexcused absences. | - **h.** Take attendance at the house meetings and record unexcused absences. | ||
- **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, | - **i.** Keep and update the Phoenix House Documents Book containing these documents: List of House Officers, Phoenix House Constitution, | ||
+ | - **j.** Act as steward and manager of Phoenix Haus Little Library | ||
- **Section 4.6** The Jobs Officer (JO) shall: | - **Section 4.6** The Jobs Officer (JO) shall: | ||
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====ARTICLE VIII: SAFER SPACE AND HARASSMENT POLICY==== | ====ARTICLE VIII: SAFER SPACE AND HARASSMENT POLICY==== | ||
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+ | //**Phoenix Cooperative Haus is a place of living and learning | ||
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- | //**Phoenix Cooperative Haus is a place of living and learning | + | |
- | | + | |
- **Section 8.1 Conflict Resolution: | - **Section 8.1 Conflict Resolution: | ||
- **a** Conflict Resolution Team: The house level officers that are responsible for addressing conflict on the house level and supplying the house and its members with the tools and resources necessary to handle conflict. | - **a** Conflict Resolution Team: The house level officers that are responsible for addressing conflict on the house level and supplying the house and its members with the tools and resources necessary to handle conflict. | ||
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- **iv** Upon passage of the motion to expel, the person expelled shall be given 24 hours to indicate when, within no more than seven days, they will be leaving. If the person refuses to leave the House, the Membership Officer shall ask the SHC Vice-President of Membership to initiate formal eviction proceedings in court. | - **iv** Upon passage of the motion to expel, the person expelled shall be given 24 hours to indicate when, within no more than seven days, they will be leaving. If the person refuses to leave the House, the Membership Officer shall ask the SHC Vice-President of Membership to initiate formal eviction proceedings in court. | ||
- **v** During the eviction proceedings, | - **v** During the eviction proceedings, | ||
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- **Section 8.2 Consent:** A requirement for cooperative living and life and value of Phoenix Cooperative House. Consent is specific permission for something to happen or agreement to do something (whether sexual or non) in a specific encounter. Consent must be given as a voluntary, willful, and unambiguous yes by all parties involved, given as they are in a fair position to do so. Fair is defined as being able minded and informed to make the decision and without coercion, pressure, or influence to do so. Consent can be revoked or adjusted at any time by anyone involved. | - **Section 8.2 Consent:** A requirement for cooperative living and life and value of Phoenix Cooperative House. Consent is specific permission for something to happen or agreement to do something (whether sexual or non) in a specific encounter. Consent must be given as a voluntary, willful, and unambiguous yes by all parties involved, given as they are in a fair position to do so. Fair is defined as being able minded and informed to make the decision and without coercion, pressure, or influence to do so. Consent can be revoked or adjusted at any time by anyone involved. | ||
- **a** Consent is about communication and therefore frequent check-ins with involved parties is expected. | - **a** Consent is about communication and therefore frequent check-ins with involved parties is expected. | ||
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- **iii** Venting or unloading on another person in conversation. | - **iii** Venting or unloading on another person in conversation. | ||
- **1.** Emotional baggage or triggers must be consented upon before bringing up in conversation. | - **1.** Emotional baggage or triggers must be consented upon before bringing up in conversation. | ||
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- **Section 8.3 Safety and Emergency Planning:** | - **Section 8.3 Safety and Emergency Planning:** | ||
- **a** At the beginning of each semester, the conflict resolution team is required to gather contact and safety forms for all members. | - **a** At the beginning of each semester, the conflict resolution team is required to gather contact and safety forms for all members. | ||
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- **e** If a member should contract any illness, said member must let all other Haus members know immediately, | - **e** If a member should contract any illness, said member must let all other Haus members know immediately, | ||
- **f** Emergency provision – Unilateral action can be taken by the finance officer, facilities officer and Board Representative if necessary. Any money spent will be voted on by the house as soon as quorum can be met and then re-voted on at the next house meeting. The amount of money spent cannot exceed $300.00. | - **f** Emergency provision – Unilateral action can be taken by the finance officer, facilities officer and Board Representative if necessary. Any money spent will be voted on by the house as soon as quorum can be met and then re-voted on at the next house meeting. The amount of money spent cannot exceed $300.00. | ||
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- **Section 8.4 Ban List:** The House has a banned list managed by the Conflict Resolution Team. The banned list is for persons who have been identified as violators to the House Constitution and Norms or someone’s personal safety and comfort. In order for someone to be banned it must be brought to a house vote, UNLESS the person has committed a severe offense, including but not limited to assault*, harassment, bullying, battery, intentional destruction or theft of house property and/or personal belongings by a guest, or being expulsed from the house. | - **Section 8.4 Ban List:** The House has a banned list managed by the Conflict Resolution Team. The banned list is for persons who have been identified as violators to the House Constitution and Norms or someone’s personal safety and comfort. In order for someone to be banned it must be brought to a house vote, UNLESS the person has committed a severe offense, including but not limited to assault*, harassment, bullying, battery, intentional destruction or theft of house property and/or personal belongings by a guest, or being expulsed from the house. | ||
- **a** The housemate that believes this person should be banned is to go to the conflict resolution team and all will sign the Ban List Confidentiality Agreement if they want to remain anonymous. If a housemate does not feel comfortable, | - **a** The housemate that believes this person should be banned is to go to the conflict resolution team and all will sign the Ban List Confidentiality Agreement if they want to remain anonymous. If a housemate does not feel comfortable, | ||
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-**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week. | -**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week. | ||
-**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes. | -**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes. | ||
- | -**Section 11.6** Special Arrangements may be set up in advance with the Job Coordinator | + | -**Section 11.6** Special Arrangements may be set up in advance with the Job Officer |
- **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason. | - **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason. | ||
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- **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.** | - **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.** | ||
- | + | ====ARTICLE XIV: PET POLICY==== | |
- | ====ARTICLE XIV: AMENDMENTS==== | + | |
- | + | ||
- | -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present | + | |
- | -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education. | + | |
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- | + | ||
- | ====ARTICLE XV: PET POLICY==== | + | |
**Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.** | **Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.** | ||
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-**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly. | -**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly. | ||
-**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts) | -**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts) | ||
+ | |||
+ | ====ARTICLE XV: AMENDMENTS==== | ||
+ | |||
+ | -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present. | ||
+ | -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education. | ||
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- **A.** Chore System | - **A.** Chore System | ||
- | - **a.** | + | - **a.** |
- | - **b.** | + | - **b.** |
- | - **c.** Work Week | + | - **c.** |
- **B.** Meeting Reports | - **B.** Meeting Reports | ||
+ | - **a.** [[https:// | ||
+ | - **b.** [[https:// | ||
- **C.** Emergency Plans | - **C.** Emergency Plans | ||
- **a.** Fire | - **a.** Fire | ||
- | - **b.** Flood | + | - **b.** |
- **D.** Party | - **D.** Party | ||
- **a.** Norms | - **a.** Norms | ||
- | - **b.** Chores | + | - **b.** |
- **E.** Safety Plan | - **E.** Safety Plan | ||
- | - **a.** Accountability Plans | + | - **a.** |
- | - **b.** Contact List | + | - **b.** |
- | - **c.** Safety Plans | + | - [[https:// |
+ | - **c.** | ||
- **d.** Ban List | - **d.** Ban List | ||
- | - **F.** | + | - **F.** |
- | - **a.** Free-Roaming/ | + | - **a.** |
+ | - **b.** [[https:// | ||
+ | - **c.** [[https:// | ||
house_documents/constitutions/phoenix.1745031322.txt.gz · Last modified: 2025/04/18 19:55 by eo_phoenix