Differences

This shows you the differences between two versions of the page.

--- house_documents:constitutions:phoenix [2025/04/18 17:45] – eo_phoenix
+++ house_documents:constitutions:phoenix [2025/04/27 13:59] (current) – [Appendices] eo_phoenix
@@ Line 4: / Line 4: @@
 **TABLE OF CONTENTS**
-Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Amendments 14. Pet Policy 15. Scope
+Mission Statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Safer Spaces and Harassment Policy 9. Guest and Party Policy 10. Fines and Penalties 11. Jobs Policy 12. Drug Policy 13. Pet Policy 14. Amendments 15. Scope
 </WRAP>
@@ Line 13: / Line 13: @@
 </WRAP>
-<WRAP center round box 68%>
+<WRAP left round box 80%>
 **GOVERNANCE**
@@ Line 19: / Line 19: @@
 </WRAP>
-<WRAP center round box 68%>
+<WRAP left round box 80%>
 **GLOSSARY**
@@ Line 332: / Line 332: @@
 ====ARTICLE VIII: SAFER SPACE AND HARASSMENT POLICY====
-  - ALL HOUSE MEMBERS WILL ABIDE BY THE SHC CODE OF OPERATIONS HARASSMENT POLICY. ANY FORM OF HARASSMENT TOWARD ANY OTHER MEMBER, OR GUEST, IS GROUNDS FOR IMMEDIATE EXPULSION.
-  - Phoenix Cooperative Haus is a place of living and learning  meant to provide its members with the tools and experiences to grow into the best version of themselves. That includes the space to make mistakes, change, and be able to gain healthy relations to conflict and handle it productively in a secure and safe environment. This safe and safe environment includes a process and safety measure for handling conflict based in a transformative justice framework and supported by the resources of the SHC.
+//**Phoenix Cooperative Haus is a place of living and learning  meant to provide its members with the tools and experiences to grow into the best version of themselves. That includes the space to make mistakes, change, and be able to gain healthy relations to conflict and handle it productively in a secure and safe environment. This safe and safe environment includes a process and safety measure for handling conflict based in a transformative justice framework and supported by the resources of the SHC.**//
+  - **Section 8.1 Conflict Resolution:**
+    - **a** Conflict Resolution Team: The house level officers that are responsible for addressing conflict on the house level and supplying the house and its members with the tools and resources necessary to handle conflict.
+      - **i.** The conflict resolution team will be constituted of a house elected:
+        - **1.** Education Officer
+        - **2.** Membership Officer
+        - **3.** Board of Director House Representative
+      - **ii.** Members of the conflict resolution team are required to receive SHC conflict resolution training and bias training annually.
+      - **iii.** Conflict and issues can be brought to and handled by individual members of the conflict relation team or by multiple members of the team in collaboration based on conflict of interest, bias, availability, severity, preference, etc.
+    - **b** Conflict: Any issue, confrontation, or dispute between housemates including those that have not escalated to the point of becoming a grievance filed with the SHC office or requiring an outside investigation.
+      - **i** Interpersonal Disputes - Members are encouraged to follow the SHC’s conflict resolution process to address issues. (Try to work things out face to face)
+        - **1.** Keep in mind house norms when addressing issues
+        - **2.** Members are to but in a good faith effort to resolve interpersonal efforts
+        - **3.** If attempts at resolution are unsatisfactory members may reach out to the conflict resolution team for tips, tools, meditation, or the creation of an accountability plan.
+      - **ii** Violations of House or SHC Governing Documents
+        - **1.** The first violation will be handled as a house level conflict.
+        - **2.** After a second violation of a similar nature there will be a complaint filed with the SHC Grievance committee on behalf of the house by the Education Officer or a member of the conflict resolution team.
+        - **3.** If a third violation occurs the Board Representative will prepare a motion for expulsion and notice to the accused.
+      - **iii** House destruction or destruction or theft of members private property be fined in the following manner unless otherwise described in this constitution:
+        - **1.** The membership will hear accusations and evidence about the member who has purposefully destroyed or stolen an item during a Regular House Meeting.
+          - **a.** If dealing with house property the facilities officer, finance officer, or conflict resolution team will bring it to a meeting.
+          - **b.** If dealing with personal property issues that could not be settled between the individuals involved the item will be brought to a meeting by the complainant or the conflict resolution team.
+        - **2.**  The membership will vote on whether to fine the individual in question after both sides are heard.
+        - **3.** If the vote is in favor of fining the member in question, then fines shall be levied based on the value of said  item.
+        - **4.** If the vote is not in favor of fining the member in question, then the issue will be considered resolved.
+        - **5.** Any other actions/processing for dealing with conflict or violation of governing documents will be acted out concurrently and follow their own means for resolution.
+      - **iv** Accusations of Harassment - Any member, guest, or employee who feels that they are being harassed by another member, guest, or employee SHC has the option and right to utilize the following procedures to ameliorate the situation.
+        - **1.** The alleged victim may approach the alleged perpetrator and discuss the problem with that individual.
+        - **2.** The complainant may bring the details of the harassment to the member of the Conflict Resolution Team and have a meeting including the parties of the Meeting Facilitator, the Membership Officer, the alleged victim, and the alleged perpetrator.
+        - **3.** The two parties of the complaint may choose a mediator, of which both approve, to facilitate a meeting between the alleged victim and the alleged perpetrator. If this is not possible, the Membership Coordinator will mediate or appoint a mediator. This can include the selection of a mediator from outside of Phoenix House.
+        - **4.** The allegation is documented with the Membership Officer. This documentation is to be confidential and only the house conflict resolution team is to have access to this information outside of the alleged victim and the alleged harasser.
+        - **5.** The alleged perpetrator of harassment is to be given a period of time to adjust their behavior. The time is to be determined by the parties that attend the meetings discussed in this Article. The specifics of how this adjusted behavior will be documented in an accountability plan.
+        - **6.** The alleged victim may report the incident to the SHC (with aid of the conflict resolution team if requested), where a grievance committee will be formed in order to help them proceed further.
+        - **7.** If the alleged perpetrator adjusts their behavior within the allotted time, according to the accountability plan confirmed with the satisfaction of the alleged victim, then the case is closed with documentation remaining on file.
+        - **8.** If the alleged perpetrator does not adjust their  behavior within the allotted time, according to the accountability plan and confirmed by alleged victim, then the alleged victim may:
+          - **a.** Bring the alleged harassment complaint to the House Membership Officer and have a meeting, including the parties of the Meeting Facilitator, the Membership Officer, the alleged victim, and the alleged perpetrator.
+          - **b.** Approach the alleged perpetrator to discuss the problem.
+          - **c.** Agree with the alleged perpetrator on the selection of a mediator to facilitate a meeting between the alleged victim and the alleged perpetrator.
+        - **9.** The actions of the alleged perpetrator are to be documented by the Membership Officer and shared with the SHC Vice-President of Membership after this second time. This documentation is to be confidential and only the SHC Grievance Committee (outside of the house conflict resolution team) is to have access to these files.
+        - **10.** After this second allegation, the House must have a meeting within one week to discuss the behavior and safety, with the option of having the SHC Vice-President of Membership facilitate.
+        - **11.** Both the accuser and the accused have the option to appeal to the SHC Membership Committee.
+        - **12.** House sanctions against the alleged perpetrator can be but not limited to fines, move reassignments, referrals, and/or expulsion, taking into consideration the outcome of the SHC and House meetings or the private meetings of the parties to the complaint.
+      - **v** Members and guests that violate consent to the point that a house member feels unsafe will be subject to the following processes that could result from a banning/removal from the house.
+        - **1.** If the violation of consent occurs by a guest of the house to a non-housemate, the members of the house will vote on whether or not the guest will be banned from the house, as decided upon by a majority vote.
+        - **2.** If the violation of consent occurs to a housemate by another member of the SHC, the matter will be taken to the SHC membership committee who will determine further action.
+        - **3.** If the violation of consent occurs to a housemate by another housemate, conflict resolution will establish a safety and accountability plan for the parties involved and if wanted file/help file a complaint with the SHC or other investigative parties. Expulsion is an option.
+        - **4.** If a violation of consent is reported to be perpetrated by a housemate to a non-housemate, will establish a check in and possibility accountability plan.
+        - **5.** If a member is removed from the house by the membership committee, the house must then vote on the former member as a guest to determine whether or not the person will be banned from the house.
+        - **6.** An option remains for the victim/survivor to choose to leave the house with approval from the membership committee to terminate or transfer their contract with their current house without consequence.
+      - **vi** Non renewal of contracts - A member may be refused renewal of their house contract and put on house referral  for any non-discriminatory reason as means to resolve conflict.
+        - **1.** Vote must be at a quorum meeting of a co-op with a majority of those present.
+        - **2.** The member being put on referral must be notified in writing one week before the meeting at which the referral issue will be discussed.
+        - **3.** Any member may bring the issue to the House for consideration.
+    - **c** Grievance: A specific reported complaint reported to and handled by an SHC grievance committee. Reference SHC Code of Operations 9.02 Policy on Dispute and Conflict Resolution.
+      - **i** The Conflict Resolution Team may assist a member in the filing of a grievance or file one on behalf of the house.
+    - **d** Harassment: Reference SHC Code of Operations 9.03 Anti-Discrimination and Anti-Harassment Policies for information on the cooperative’s handling of claims of harassment.
+      - **i** Harassment is any kind of behavior towards a person which impairs their full enjoyment of the benefits, climate or opportunities of the Phoenix Cooperative House and the SHC. This definition includes sexual harassment. Harassment may include (but is not limited to):
+        - **1.** Malicious remarks or behavior toward another person. This could include:
+          - **a.** Discriminatory Behavior
+            - **i.** For Example,  harassment in forms such as pinching, caressing, touching, vandalism, etc.
+          - **b.** Discriminatory Verbal or Written Insults including, but not limited to, discriminatory, offensive, or obscene remarks.
+            - **i.** For example, the writing or speaking of derogatory names or comments that refer to an individual’s race, creed, ethnic origin, gender, sexual orientation, etc, as well as using slurs.
+        - **2.** Explicit verbal threats where an individual’s personal safety is put in jeopardy by the language of another.
+          - **a.** For example, “I will hit you if…” “You had better… or else…” “If you do not do what I say, I will hurt you”.
+        - **3.** Physical intimidation, including manipulative or otherwise inappropriate behavior.
+          - **a.**  Intimidation includes offensive advances (e.g. sexual proposition) or inappropriate behavior (e.g. touching, kissing, caressing).
+            - **i.** This includes action with or without threat of punishment for non-compliance and with or without the promise of reward for compliance.
+        - **4.** Unreasonable invasion of a person’s privacy, including taking photos, recording video or audio, or otherwise gathering personal information without warning or consent with full disclosure.
+        - **5.** Any act of vandalism towards a person or their property.
+        - **6.** Assault, including any type of physical violence.
+    - **e** Expulsion: Reference SHC Code of Operations 9.10 Expulsions. Expulsion should be treated as a last resort measure in any situation. Expulsion proceedings should be pursued only after the Vice-President of Membership has been notified and all other attempts to deal with the issue have failed.
+      - **i**  Reasons for expulsion include:
+        - **1.** Continued non performance or poor performance of House duties
+        - **2.** Malicious destruction of House or members’ property
+        - **3.** Use of violence, force, or threats, including harassment against House members or guests
+        - **4.** Nonpayment of charges or fines occurred
+        - **5.** Continuous violation of House rules (norms or constitutional)
+        - **6.** Discriminatory acts  based on race, gender or sex identity/perception, ability status, sexual preference, or national origin.
+        - **7.** Violation of city, state, or federal law.
+        - **8.** Violation of housemate's rights
+      - **ii** The accused member shall be personally notified both orally and in writing of the charges citing appropriate grounds for expulsion and shall be given a chance to respond at a House meeting before an expulsion vote is cast. Both oral and written notification must be approved by a majority of House members.
+      - **iii** An expulsion vote may only take place at a scheduled House meeting where ⅔ of the membership currently residing in the house is present (⅔ of the total membership, 20 members), following the posting for one week of signed charges citing appropriate grounds for expulsion. These charges must include specific details of the alleged violations, along with the name of at least one witness.
+      - **iv** Upon passage of the motion to expel, the person expelled shall be given 24 hours to indicate when, within no more than seven days, they will be leaving. If the person refuses to leave the House, the Membership Officer shall ask the SHC Vice-President of Membership to initiate formal eviction proceedings in court.
+      - **v** During the eviction proceedings, the rights of the expelled member shall be scrupulously protected by the House members.
+  - **Section 8.2 Consent:** A requirement for cooperative living and life and value of Phoenix Cooperative House. Consent is specific permission for something to happen or agreement to do something (whether sexual or non) in a specific encounter. Consent must be given as a voluntary, willful, and unambiguous yes by all parties involved, given as they are in a fair position to do so. Fair is defined as being able minded and informed to make the decision and without coercion, pressure, or influence to do so. Consent can be revoked or adjusted at any time by anyone involved.
+    - **a** Consent is about communication and therefore frequent check-ins with involved parties is expected.
+    - **b** All guests must be informed on Haus consent policy.
+      - **i** Any violation of consent can be to the conflict resolution team to decide future action.
+    - **c** Consent is necessary for (this is a non exhaustive list):
+      - **i** Entering another housemates room or using their belongings
+      - **ii** Touching people's bodies
+      - **iii** Venting or unloading on another person in conversation.
+        - **1.** Emotional baggage or triggers must be consented upon before bringing up in conversation.
+  - **Section 8.3 Safety and Emergency Planning:**
+    - **a** At the beginning of each semester, the conflict resolution team is required to gather contact and safety forms for all members.
+      - **i** If a member does not provide this information, they will forfeit their right to have their preferred emergency contact method used. They cannot blame the house for decisions made in emergency situations as a result.
+    - **b** In the case of a fire house members are to abide by the house fire safety plan. (See Appendix)
+    - **c** In the case of a flood house members are to abide by the house flood plan. (See Appendix)
+    - **d** If a member has any health condition (allergies, disabilities, etc), the membership officer or conflict resolution team should be made aware, in order to ensure the health and safety of that member at all times by use of a safety and needs plan. If any member discloses personal health conditions to the house or a specific house member, those who are knowledgeable of their condition are required to remain confidential.
+    - **e** If a member should contract any illness, said member must let all other Haus members know immediately, and it will be dealt with in accordance to its severity. (For example, COVID-19: Isolation, common cold: medicine and mask word in common areas, etc.)
+    - **f** Emergency provision – Unilateral action can be taken by the finance officer, facilities officer and Board Representative if necessary. Any money spent will be voted on by the house as soon as quorum can be met and then re-voted on at the next house meeting. The amount of money spent cannot exceed $300.00.
+  - **Section 8.4 Ban List:** The House has a banned list managed by the Conflict Resolution Team. The banned list is for persons who have been identified as violators to the House Constitution and Norms or someone’s personal safety and comfort. In order for someone to be banned it must be brought to a house vote, UNLESS the person has committed a severe offense, including but not limited to assault*, harassment, bullying, battery, intentional destruction or theft of house property and/or personal belongings by a guest, or being expulsed from the house.
+    - **a** The housemate that believes this person should be banned is to go to the conflict resolution team and all will sign the Ban List Confidentiality Agreement if they want to remain anonymous. If a housemate does not feel comfortable, they can send a proxy in their place.
+    - **b** If the Conflict Resolution Team does not feel like the situation is severe, they can offer to divert the person to bring it up at a house vote.
+    - **c** Once someone is banned through the Conflict Resolution Team, they will announce in the “Announcements” channel and at the following meeting that “The Conflict Resolution Committee has decided that [person] is banned from the Phoenix Haus for [predetermined reason between all parties involved]“.
+      - **i** If the now banned person is a member of another SHC cooperative house the membership officer will communicate the banning to that house’s membership officer with the formatting above.
+    - **d** Once banned, their name, photo, and a brief yet clear reason is added to the Ban List Document.
+__//**Assault is used as an umbrella term in this document to refer to any kind of  assault, this includes sexual assault, physical assault,verbal assault, ect.**//__
 ====ARTICLE IX: GUEST/PARTY POLICY====
   - **Section 9.1** Definitions:
@@ Line 392: / Line 504: @@
   -**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week.
   -**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes.
-  -**Section 11.6** Special Arrangements may be set up in advance with the Job Coordinator if a member is to be away for an extended period of time.
+  -**Section 11.6** Special Arrangements may be set up in advance with the Job Officer if a member is to be away for an extended period of time.
     - **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason.
@@ Line 398: / Line 510: @@
   - **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.**
+====ARTICLE XIV: PET POLICY====
-====ARTICLE XIV: AMENDMENTS====
-    -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present
-    -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education.
-====ARTICLE XV: PET POLICY====
 **Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.**
@@ Line 416: / Line 521: @@
     -**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly.
     -**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts)
+====ARTICLE XV: AMENDMENTS====
+    -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present.
+    -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education.
@@ Line 430: / Line 540: @@
   - **A.** Chore System
-      - **a.** Dish / Trash
+      - **a.** [[https://docs.google.com/spreadsheets/d/1QDQQtIA41ZjLNGGhuFDp_-qZ60XlUKymFg7omxQkLGM/edit?usp=sharing | Chore Point Values]]
-      - **b.** Bathroom
+      - **b.** Dish / Trash
-      - **c.** Work Week
+      - **c.** [[https://docs.google.com/spreadsheets/d/1Ls4g9m9jFx4MUPrpcxZJX8OnRbjUomjyTat0Ik6PgFM/edit?usp=sharing | Work Week]]
   - **B.** Meeting Reports
+      - **a.** [[https://docs.google.com/document/d/1mP4r9vW4r3YRoYLea5w_SpNnmmMoZs_Ffv4hssKKszw/edit?usp=sharing | House Meetings]]
+      - **b.** [[https://docs.google.com/document/d/1J7-QxthZQyGpNoALg-G9Qj8bdEbkGKTcrRpaXcUe9o8/edit?usp=sharing| Officer Reports]]
   - **C.** Emergency Plans
       - **a.** Fire
-      - **b.** Flood
+      - **b.** [[https://docs.google.com/document/d/1pk5iUMZwPpoHWcXboZw3v2xsatulBc5moOlDMHiHrzE/edit?usp=sharing | Flood]]
   - **D.** Party
       - **a.** Norms
-      - **b.** Chores
+      - **b.** [[https://docs.google.com/document/d/1KHGAJW_MZorQUAdxbRmP6eaGRGwJCN_9XmwMzon4tC4/edit?tab=t.0 | Chores]]
   - **E.** Safety Plan
-      - **a.** Accountability Plans
+      - **a.** [[https://docs.google.com/document/d/1CDf0y8JRXokfJ_A174WFQKnPs1-hZcZ_bEQjt3-fmuk/edit?usp=sharing| Accountability Plans]]
-      - **b.** Contact List
+      - **b.** [[https://docs.google.com/document/d/1adhyh60Q2xVHv6Bp-Fc8BRGgS7grsqWXADJi__VxLdg/edit?usp=sharing | Contact List]]
-      - **c.** Safety Plans
+        - [[https://docs.google.com/document/d/1QZjLpOrubp4CWemKCwMZt9OYo4muvim4EioaJjbJL6c/edit?usp=sharing|Refusal]]
+      - **c.** [[https://docs.google.com/document/d/1kAxXp66ryIFjk_tiaCo2bIuKm-INW4pAc_Rnv3yb4-Y/edit?usp=sharing | Safety & Accommodation Plans]]
       - **d.** Ban List
-  - **F.**
+  - **F.** Living Agreements
-      - **a.** Free-Roaming/Cat Contract
+      - **a.** [[https://docs.google.com/document/d/1UF00eW6V8CXhuMKYmK5Q_7HQIlxIcN17YNttsDjxD3o/edit?usp=sharing | Norms]]
+      - **b.** [[https://docs.google.com/document/d/1C5hohH3EWE8SXB2SfwJ2eHMHgSO2UoLrsExLFBIFJUA/edit?usp=sharing | Roommate Agreements]]
+      - **c.** [[https://docs.google.com/document/d/1Ewu10-f5izND84K0mI4sUlXVhlg74q5nEYz7jNsITOI/edit?usp=sharing | Free-Roaming/Cat Contract]]