house_documents:constitutions:phoenix
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house_documents:constitutions:phoenix [2024/05/14 18:24] – [ARTICLE IV: HOUSE COORDINATOR] eo_phoenix | house_documents:constitutions:phoenix [2024/11/26 15:56] (current) – fixed more formating eo_phoenix | ||
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=====PHOENIX HAUS CONSTITUTION===== | =====PHOENIX HAUS CONSTITUTION===== | ||
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+ | <WRAP center round box 68%> | ||
+ | **TABLE OF CONTENTS** | ||
+ | |||
+ | Mission statement Governance Glossary 1. Membership Conditions 2. Membership Responsibilities and Duties 3. House Meetings 4. House Officers 5. Financial Obligations 6. Rooms Assignments + Parking 7. Paint and Decoration Policy 8. Harassment Policy 9. Guest and Party Policy 10.Fines and Penalties 11.Jobs Policy 12.Drug Policy 13.Amendments 14.Pet Policy 15.Scope | ||
+ | </ | ||
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**MISSION STATEMENT** | **MISSION STATEMENT** | ||
- | The mission of Phoenix Haus is to create a cooperative intentional | + | We are Phoenix Haus! The mission we strive to embody |
</ | </ | ||
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**GOVERNANCE** | **GOVERNANCE** | ||
- | The House is governed under this constitution. The House is empowered to make day to day decisions and policies as long as they do not conflict with this constitution. At the same time, the house is encouraged to keep this constitution modern, and in keeping with the values of the house and its ever-changing members. This constitution can always be altered upon a discussion, and a quorum vote in favor of the change(s). This constitution must also be in keeping with The Student | + | The House is governed under this constitution. The House is empowered to make day to day decisions and policies as long as they do not conflict with this constitution. At the same time, the house is encouraged to keep this constitution modern, and in keeping with the values of the house and its ever-changing members. This constitution can always be altered upon a discussion, and a quorum vote in favor of the change(s). This constitution must also be in keeping with The Spartan |
+ | </ | ||
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+ | <WRAP center round box 68%> | ||
+ | **GLOSSARY** | ||
+ | |||
+ | * Term: A four month period used to determine seniority, fouls/ | ||
+ | * Year: The contract period. Lasting from contract start date to contract end date. | ||
+ | * Work Week: A dedicated time organized by the Jobs Officer to deep clean the entirety of the house. | ||
+ | * House: The physical building. | ||
+ | * Haus: The household: including the building, the members, and their shared prosperity. | ||
+ | * Intimacy: Haus events or parties that are housemate only events | ||
</ | </ | ||
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- **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Coordinator to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For each unexcused absence, members will be charged a fine of $5. If missing meetings becomes a recurring problem, the Membership Coordinator will reach out to the housemate. | - **Section 2.2** Attendance at house meetings is mandatory. Members may be excused from House meetings by submitting written or verbal notice to the Education Officer. Authority is given to the Education Coordinator to approve or dismiss excuses. Each unapproved excuse shall be considered an unexcused absence. For each unexcused absence, members will be charged a fine of $5. If missing meetings becomes a recurring problem, the Membership Coordinator will reach out to the housemate. | ||
- | - **Section 2.2.1** | + | - **Section 2.2.1** |
- | - **Section 2.3** Members are required to perform | + | - **Section 2.3** Members are required to perform |
- | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their lease. Any ‘potential’ new member must meet all Phoenix House membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership | + | - **Section 2.4** If a house member wishes to prematurely break their membership contract, it is the member’s responsibility to find a replacement. Financial responsibility will end on the date the replacing member contractually begins their contract. Any ‘potential’ new member must meet all Phoenix House membership conditions. In the case of a double room vacancy the ‘potential’ new member must be OK’d by the remaining roommate. Any objections must be submitted to the Membership |
====ARTICLE III: HOUSE MEETINGS==== | ====ARTICLE III: HOUSE MEETINGS==== | ||
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- **Section 3.2** A quorum of ‘current members’ must be present for voting to take place, except at special House meetings as described below. | - **Section 3.2** A quorum of ‘current members’ must be present for voting to take place, except at special House meetings as described below. | ||
- | - **Section 3.3** At the first House Meeting of each term the House shall offer input on a schedule of the term’s House Meetings. A schedule will be arranged within a week of that first meeting for the whole term. This schedule is set for the rest of the term, and shall be revoted | + | - **Section 3.3** At the first House Meeting of each term the House shall offer input on a schedule of the term’s House Meetings. A schedule will be arranged within a week of that first meeting for the whole term. This schedule is set for the rest of the term, and shall be re-voted |
- **Section 3.4** Quorum is defined as 50% plus one of current members of the House. Motions passed at regular House meetings with quorum shall be binding on all members, guests, and visitors to Phoenix House. Quorum will not be required for emergency meetings. | - **Section 3.4** Quorum is defined as 50% plus one of current members of the House. Motions passed at regular House meetings with quorum shall be binding on all members, guests, and visitors to Phoenix House. Quorum will not be required for emergency meetings. | ||
- | - **Section 3.5** Emergency meetings are run the same manner as regular House Meetings, are also mandatory, but are arranged on a day that is not on the schedule agreed upon in the beginning of the semester. Any member may call an Emergency Meeting. In the event that the inability to raise quorum has impaired the House’s ability to address issues, the Membership Coordinator | + | - **Section 3.5** Emergency meetings are run the same manner as regular House Meetings, are also mandatory, but are arranged on a day that is not on the schedule agreed upon in the beginning of the semester. Any member may call an Emergency Meeting. In the event that the inability to raise quorum has impaired the House’s ability to address issues, the Board Representative |
- **Section 3.6** The first meeting will be held the first weekend after move in. | - **Section 3.6** The first meeting will be held the first weekend after move in. | ||
- | - **Section 3.7** Any member with meeting facilitation experience may facilitate the first meeting | + | - **Section 3.7** The interim coordinator, |
- | - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education | + | - **Section 3.8** The house agenda for the following week will be made at the end of each house meeting, after, or part of new business. Suggested topics for the next week’s meeting will be recorded by the Education |
- | - **A.** | + | - **A.** |
- | - **B.** | + | - **B.** |
+ | - **C.** Charge Inquiry | ||
+ | - **D.** Old Business | ||
+ | - **E.** New Business | ||
+ | - **F.** Coordinator Reports | ||
- **a.** Education Officer | - **a.** Education Officer | ||
- **b.** Finance Officer | - **b.** Finance Officer | ||
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- **d.** Membership Officer | - **d.** Membership Officer | ||
- **e.** Jobs Officer | - **e.** Jobs Officer | ||
- | - **f.** | + | - **f.** |
- | - **C.** CHARGE INQUIRY | + | - **g.** Events Coordinator |
- | - **D.** FINE APPEALS | + | - **h.** Community & Justice Coordinator |
- | - **E.** OLD BUSINESS | + | |
- | - **F.** NEW BUSINESS | + | |
- | - **G.** MEMBERS’ PRIVILEGE | + | |
- **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | - **Section 3.9** House meetings must not last longer than 2 hours, unless the meeting is extended by a 2/3 vote of members present. If the meeting extends past 2 hours, the house must take a 10-minute break before proceeding. | ||
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====ARTICLE IV: HOUSE COORDINATOR==== | ====ARTICLE IV: HOUSE COORDINATOR==== | ||
- | - **Section 4.1** The House Officers shall consist of the: Education Coordinator, | + | - **Section 4.1** The House Officers shall consist of the: Education Coordinator, |
- | - **Section 4.2** Coordinators | + | - **Section 4.2** Officers |
- **Section 4.3** Any coordinator may be recalled by a majority vote if the issue is announced on a meeting agenda. The coordinator in question may not facilitate the meeting. All recall votes shall be anonymous. | - **Section 4.3** Any coordinator may be recalled by a majority vote if the issue is announced on a meeting agenda. The coordinator in question may not facilitate the meeting. All recall votes shall be anonymous. | ||
- | - **Section 4.4** All House Coordinators | + | - **Section 4.4** All House Officers |
- **Section 4.5** The Education Officer (EO) shall: | - **Section 4.5** The Education Officer (EO) shall: | ||
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- **b.** Attend all Education meetings or send a substitute. Any fines for not attending will be charged to their account. | - **b.** Attend all Education meetings or send a substitute. Any fines for not attending will be charged to their account. | ||
- **c.** Contributing to or coordinating the contributions of Phoenix House to the Pine Press. | - **c.** Contributing to or coordinating the contributions of Phoenix House to the Pine Press. | ||
- | - **d.** | + | - **d.** |
- **e.** Review the House Constitution at the beginning of each term and suggest any changes that they feel fit to the Membership for approval at the second meeting of the term. If no changes are to be made, the constitutions then the current constitution should be approved at that meeting, or input should be taken from the membership if they do not approve. The EC will continue to present changes at the meetings until the membership approves them by a 2/3 majority. | - **e.** Review the House Constitution at the beginning of each term and suggest any changes that they feel fit to the Membership for approval at the second meeting of the term. If no changes are to be made, the constitutions then the current constitution should be approved at that meeting, or input should be taken from the membership if they do not approve. The EC will continue to present changes at the meetings until the membership approves them by a 2/3 majority. | ||
- **f.** Record the House meeting minutes, type them in a consistent format for future reference, and share them in an accessible way to all members of the house. Minutes should include all motions and vote tallies and relevant discussions. They must also include a roll call of members present. *They must be posted within 48 hours. | - **f.** Record the House meeting minutes, type them in a consistent format for future reference, and share them in an accessible way to all members of the house. Minutes should include all motions and vote tallies and relevant discussions. They must also include a roll call of members present. *They must be posted within 48 hours. | ||
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- **Section 4.6** The Jobs Officer (JO) shall: | - **Section 4.6** The Jobs Officer (JO) shall: | ||
- **a.** Make sure that all House jobs are done on time and properly. | - **a.** Make sure that all House jobs are done on time and properly. | ||
+ | - 1. Job descriptions are written by the jobs officer and presented to the house. | ||
- **b.** Maintain and update the current job system of the house. Under the current “point” system: the Jobs Officer will track which member is assigned to each house job. This includes tracking who has completed office labor and the amount of hours logged. | - **b.** Maintain and update the current job system of the house. Under the current “point” system: the Jobs Officer will track which member is assigned to each house job. This includes tracking who has completed office labor and the amount of hours logged. | ||
- | | + | - 1. Each house member gets an even distribution of chore points as possible |
+ | | ||
- **d.** Ensure new members know how to do their jobs, when to do them, and what the repercussions will be if they fail to do them. | - **d.** Ensure new members know how to do their jobs, when to do them, and what the repercussions will be if they fail to do them. | ||
- **e.** Inspect the house once a week for cleanliness and potential problems. | - **e.** Inspect the house once a week for cleanliness and potential problems. | ||
- | - **f.** Coordinate at least one (and no more than two) work weeks each semester. A list of activities for the work week must be presented at a House meeting prior to the work weekend. | + | - **f.** Coordinate at least one (and no more than two) work weeks each semester. A list of activities for the work week must be presented at a House meeting prior to the work weekend. |
- **Section 4.7** The Facilities Officer (FO) shall: | - **Section 4.7** The Facilities Officer (FO) shall: | ||
- **a.** Be responsible for the oversight of maintenance and upkeep of the physical House. | - **a.** Be responsible for the oversight of maintenance and upkeep of the physical House. | ||
- | - **b.** Ensure that all House duties that involve maintenance are done in a proper fashion. The Facilities Coordinator will be notified of any negligence and they may issue a warning. *Further negligence will result in a fine. | + | - **b.** Ensure that all House duties that involve maintenance are done in a proper fashion. The Facilities Coordinator will be notified of any negligence and they may issue a warning. *Further negligence will result in a fine.(i.e. assigning someone to replace ceiling tiles/light bulbs, assigning preventative maintenance chores) |
- | - **c.** Determine the need for all maintenance supplies. The Facilities officer shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the term’s | + | - **c.** Determine the need for all maintenance supplies. The Facilities officer shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the budget. |
- | - **d.** Keep track of all House work and repairs and record these in the House maintenance log and report any irregularities to the SHC Vice- President of Facilities or SHC Facilities Coordinator. | + | - **d.** Keep track of all House work and repairs and record these in the House maintenance log and report any irregularities to the SHC Vice- President of Facilities or SHC Maintenance Dispatch. |
- **e.** Make sure that all SHC Facilities Committee meetings are attended. Any fine due to non-attendance will be charged to the maintenance officer’s account. A report of actions must be given at each house meeting. | - **e.** Make sure that all SHC Facilities Committee meetings are attended. Any fine due to non-attendance will be charged to the maintenance officer’s account. A report of actions must be given at each house meeting. | ||
- **f.** Notify, as a primary responsibility, | - **f.** Notify, as a primary responsibility, | ||
- **g.** Establish a hierarchy of contact persons to cope with problems in the absence of the Phoenix House FC. | - **g.** Establish a hierarchy of contact persons to cope with problems in the absence of the Phoenix House FC. | ||
- **h.** Consult with the SHC and Finance Officer on the amount of each semester’s maintenance budget before the House passes the budget. | - **h.** Consult with the SHC and Finance Officer on the amount of each semester’s maintenance budget before the House passes the budget. | ||
- | - **i.** Encourage house members to do minor preventative maintenance, | + | - **i.** Encourage house members to do minor preventative maintenance, |
- | - **j.** Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials and taking the initiative to bring the house into compliance. | + | - **j.** Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials, assigning tasks in preparation for the inspection, |
- **k.** Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. Inform the membership of and post an emergency fire escape plan in a common area. | - **k.** Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. Inform the membership of and post an emergency fire escape plan in a common area. | ||
- **l.** Keep a log of the House furniture and its condition. This will be updated each time someone checks out. Major damage to a piece of Phoenix furniture shall be charged to the member’s account. | - **l.** Keep a log of the House furniture and its condition. This will be updated each time someone checks out. Major damage to a piece of Phoenix furniture shall be charged to the member’s account. | ||
- **m.** Inspect rooms each time someone moves out and keep a record of their condition. | - **m.** Inspect rooms each time someone moves out and keep a record of their condition. | ||
+ | **In the event of two Facilities Officers, there will be a repair focused officer and a preventative maintenance focused officer** | ||
+ | |||
+ | - **Preventive officer shall:** | ||
+ | - **a.** Make sure that all SHC Facilities Committee meetings are attended. Any fine due to non-attendance will be charged to the maintenance officer’s account. A report of actions must be given at each house meeting. | ||
+ | - **b.** Establish a hierarchy of contact persons to cope with problems in the absence of the Phoenix House FC. | ||
+ | - **c.** Consult with the SHC and Finance Officer on the amount of each semester’s maintenance budget before the House passes the budget. | ||
+ | - **d.** Consult with the SHC and Finance Officer on the amount of each semester’s maintenance budget before the House passes the budget. | ||
+ | - **e.** Encourage house members to do minor preventative maintenance, | ||
+ | - **f.** Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. Inform the membership of and post an emergency fire escape plan in a common area. | ||
+ | - **g.** Keep a log of the House furniture and its condition. This will be updated each time someone checks out. Major damage to a piece of Phoenix furniture shall be charged to the member’s account. | ||
+ | |||
+ | - **Repair Officer Shall:** | ||
+ | - **a.** Determine the need for all maintenance supplies. The Facilities officer shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the term’s budget. | ||
+ | - **b.** Keep track of all House work and repairs and record these in the House maintenance log and report any irregularities to the SHC Vice- President of Facilities or SHC Facilities Coordinator. | ||
+ | - **c.** Notify, as a primary responsibility, | ||
+ | - **d.** Inspect rooms each time someone moves out and keep a record of their condition. | ||
+ | - **e.** Monitor and control house temperature levels. | ||
+ | - **f.** Keep the house keys in an organized manner, with extra keys for each room. | ||
+ | |||
+ | - **Both** | ||
+ | - **a.** Be responsible for the oversight of maintenance and upkeep of the physical House. | ||
+ | - **b.** Ensure that all House duties that involve maintenance are done in a proper fashion. The Facilities Coordinator will be notified of any negligence and they may issue a warning. *Further negligence will result in a fine. | ||
+ | - **c.** Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials and taking the initiative to bring the house into compliance. | ||
+ | - **d.** Educate the house on the use of the house facilities, and how to repair them. | ||
- **Section 4.8** The Finance Officer shall: | - **Section 4.8** The Finance Officer shall: | ||
- | - **a.** Formulate the term budget immediately after the first House meeting of each term, using input from the Steward and Maintenance Officer and the SHC Corporate Treasurer. This formal budget will be posted for approval by a membership referendum. The Budget will pass by referendum if 2/3 of the current House membership signs in agreement. | + | - **a.** Formulate the term budget immediately after the first House meeting of each term, using input from the Steward and Maintenance Officer and the SHC Corporate Treasurer. This formal budget will be posted for approval by a membership referendum. The Budget will pass by referendum if 2/3 of the current House membership signs in agreement. |
- **b.** Pay all House bills by the due date. | - **b.** Pay all House bills by the due date. | ||
- **c.** Keep a check register and update the expense tracking sheets after each check is written or receipt is received. | - **c.** Keep a check register and update the expense tracking sheets after each check is written or receipt is received. | ||
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- **e.** Make the House records available to any member who wishes to see them. This includes posting a copy of the term budget on the bulletin board. The Finance Officer must also make the records available to the SHC bookkeeper and Treasurer. | - **e.** Make the House records available to any member who wishes to see them. This includes posting a copy of the term budget on the bulletin board. The Finance Officer must also make the records available to the SHC bookkeeper and Treasurer. | ||
- **f.** Serve as financial spokesperson for the House when dealing with banks, utility companies, suppliers, or the SHC office. | - **f.** Serve as financial spokesperson for the House when dealing with banks, utility companies, suppliers, or the SHC office. | ||
- | - **g.** Serve on the SHC Finance Committee and attend each meeting or send a substitute. Problems with the House books or House members’ accounts must be brought up at finance committee meetings, along with a ledger of all member accounts. The Finance Officer shall be responsible for any fines imposed upon the House due to negligence in attending committee meetings. | + | - **g.** Serve on the SHC Finance Committee and attend each meeting or send a substitute. Problems with the House books or House members’ accounts must be brought up at finance committee meetings, along with a ledger of all member accounts. The Finance Officer shall be responsible for any fines imposed upon the House due to negligence in attending committee meetings. |
- | - **h.** Post member balances twice monthly, to ensure peer pressure on past due accounts and to demonstrate that charges is being collected and accounted. | + | |
-** Section 4.9 ** The Steward shall: | -** Section 4.9 ** The Steward shall: | ||
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| | ||
-**d.** Work with the Jobs Officer on tracking dish day completion | -**d.** Work with the Jobs Officer on tracking dish day completion | ||
- | -**e.** Complete dish dashes with assistance from the jobs officer when requested | + | -**e.** Put new members’ names on the appropriate fridge and cabinet slot. |
- | -**f.** Track clipped and Haus meal dishes age alongside announcing when they are available for steals. | + | -**f.** Complete dish dashes with assistance from the jobs officer when requested |
- | -**g.** Supervise the purchase of non-food kitchen supplies and other non-food consumable goods (dish-towels, | + | -**g.** Track clipped and Haus meal dishes age alongside announcing when they are available for steals. |
+ | -**h.** Supervise the purchase of non-food kitchen supplies and other non-food consumable goods (dish-towels, | ||
+ | -**i.** Determine the need for all kitchen supplies. The Steward shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the month’s budget. | ||
+ | -**j.** Determine the need for all kitchen supplies. The Steward shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the month’s budget. The steward shall conduct a dish dash at the last meeting of the term. | ||
+ | -**k.** The Steward is empowered to call for a Fridge Audit with at least 24 hours’ notice. The steward shall conduct a fridge audit at the last meeting of the term. | ||
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- **a.** As a primary responsibility, | - **a.** As a primary responsibility, | ||
- **b.** See that prospective members meet the qualifications for open membership and understand costs and responsibilities. They should also schedule and conduct tours for prospective members whenever possible (however, any member can give a tour to a prospective member). | - **b.** See that prospective members meet the qualifications for open membership and understand costs and responsibilities. They should also schedule and conduct tours for prospective members whenever possible (however, any member can give a tour to a prospective member). | ||
- | - **c.** Attend all SHC Membership Committee meetings to learn and share knowledge of how to find new members. They may send a substitute to the meetings, but will be charged for any fines resulting | + | - **c.** Attend all SHC Membership Committee meetings to learn and share knowledge of how to find new members. They may send a substitute to the meetings, but will be charged for any fines resulting |
- **d.** Put new members’ names on the appropriate mail slot. | - **d.** Put new members’ names on the appropriate mail slot. | ||
+ | - **1.** Forward mail of previous members forwarding address or mark return to sender | ||
- **e.** The Membership Officer is responsible for ensuring each touree has a copy of the House Constitution and any other documents that may be useful in orienting a new member. | - **e.** The Membership Officer is responsible for ensuring each touree has a copy of the House Constitution and any other documents that may be useful in orienting a new member. | ||
- **f.** Make certain all members have room and House keys. Along with holding duplicate keys. | - **f.** Make certain all members have room and House keys. Along with holding duplicate keys. | ||
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- **c.** Sit on one of the SHC standing committees and pay any fines assessed to the House for non-attendance of any SHC meetings. | - **c.** Sit on one of the SHC standing committees and pay any fines assessed to the House for non-attendance of any SHC meetings. | ||
- **d.** Be considered a Director of SHC and is charged to act in the best interests of the House and SHC. | - **d.** Be considered a Director of SHC and is charged to act in the best interests of the House and SHC. | ||
- | - **e.** Put every effort into getting the memberships input on all SHC issues. | + | - **e.** Put every effort into getting the memberships input on all SHC issues. |
- **f.** Sign any corporate documents. | - **f.** Sign any corporate documents. | ||
- **g.** Be familiar with the SHC Code of Operations and By-Laws. They will be a reference for issues members have with SHC and their policy and practices. | - **g.** Be familiar with the SHC Code of Operations and By-Laws. They will be a reference for issues members have with SHC and their policy and practices. | ||
- **h.** The board shall post the meeting agenda prior to the meeting | - **h.** The board shall post the meeting agenda prior to the meeting | ||
+ | - **i.** Aid other house officers in the fulfillment of their roles | ||
+ | - **j.** Sit on any committees or act as representative of the haus to any outside entities deemed necessary by the house. | ||
+ | - **k.** Sit on any committees or act as representative of the house to any outside entities deemed necessary by the house. | ||
+ | - **l.** Sit on the conflict resolution team | ||
- | -**Section 4.12** | + | **Section 4.12** |
- | -**a.** | + | - **a.** |
- | -**b.** | + | - **1.** At least two party per term |
- | -**c.** | + | - **2.** At least two intimacy event per term |
- | -**d.** Buying necessary items for parties that are approved by house | + | |
- | + | - **c.** | |
- | -**Section 4.13** Officer limitations | + | - **d.** Buying necessary items for parties that are approved by house |
- | + | - **e.** Make calendar of SHC events | |
- | Officers may not hold more than one officer position; Even when the house isn’t full officers may not hold more than one officer position (officer position may be empty in the event no one wants to run and house is low on members, except when superseded by SHC constitution) | + | |
+ | - **Section 4.13 Officer limitations** | ||
+ | - **a.** | ||
+ | - **1.** Even when the house isn’t full officers may not hold one than more officer position (officer position may be empty in the event no one wants to run and house is low on members, expect when super succeeded by SHC constitution) | ||
====ARTICLE V: FINANCIAL OBLIGATIONS==== | ====ARTICLE V: FINANCIAL OBLIGATIONS==== | ||
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- **Section 5.3** All house reserves (shares) are not subject to member refund. Reserves can only be spent on house improvements approved by 2/3 current members. Any improvement must include three written estimates to be presented at the House meeting. Any member may present a proposal to the House for reserve spending. (aka savings account) (members cant draw from the savings account) | - **Section 5.3** All house reserves (shares) are not subject to member refund. Reserves can only be spent on house improvements approved by 2/3 current members. Any improvement must include three written estimates to be presented at the House meeting. Any member may present a proposal to the House for reserve spending. (aka savings account) (members cant draw from the savings account) | ||
- | - **Section 5.4** Any member maintaining a $50 or more balance | + | - **Section 5.4** Any failure to meet the terms of the payment agreement |
- | - **Section 5.5** Any failure to meet the terms of the payment agreement | + | - **Section 5.5** If a member comes up for “Charge Inquiry” TWO times during a contract period they will be notified that they will be evicted |
- | - **Section 5.6** If a member | + | - **Section 5.6** If any member |
- | - **Section 5.7** If any member fails to meet the terms of the payment plan and had signed a contract for an additional period, it will automatically become null and void. A house vote will not be required. | + | - **Section 5.7** The House must be fully reimbursed for any damage resulting from the conduct of any member, or member’s guest. The responsible member/host will be fined, if necessary, to cover the cost of the damage. The amount will be set at a regular House meeting and added to the account of the responsible party. |
- | + | ||
- | - **Section 5.8** The House must be fully reimbursed for any damage resulting from the conduct of any member, or member’s guest. The responsible member/host will be fined, if necessary, to cover the cost of the damage. The amount will be set at a regular House meeting and added to the account of the responsible party. | + | |
====ARTICLE VI: ROOM ASSIGNMENTS==== | ====ARTICLE VI: ROOM ASSIGNMENTS==== | ||
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- **b.** Accumulated terms at Phoenix (paying charges while not in the house counts as a full term, getting a replacement to take your contract means you miss out on the semester’s seniority points) | - **b.** Accumulated terms at Phoenix (paying charges while not in the house counts as a full term, getting a replacement to take your contract means you miss out on the semester’s seniority points) | ||
- **c.** Date and time of FIRST contract to Phoenix | - **c.** Date and time of FIRST contract to Phoenix | ||
+ | - **d.** Date and time of resigning current contract to Phoenix | ||
- NOTE: If a member has not resided in Phoenix for more than one semester consecutively then the member’s seniority will be determined by accumulated semester points and the signing date and time of the contract in question-NOT just the first contract. | - NOTE: If a member has not resided in Phoenix for more than one semester consecutively then the member’s seniority will be determined by accumulated semester points and the signing date and time of the contract in question-NOT just the first contract. | ||
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- **Section 6.3** If a current member does not sign their contract by the Phoenix deadline, the member will be “bumped” behind those current members that do sign by the deadline, regardless of accumulated points. A member that misses a deadline will be at the bottom of the seniority list for that particular contract period only. Seniority will be re-tabulated at the next contract and members will be readjusted. | - **Section 6.3** If a current member does not sign their contract by the Phoenix deadline, the member will be “bumped” behind those current members that do sign by the deadline, regardless of accumulated points. A member that misses a deadline will be at the bottom of the seniority list for that particular contract period only. Seniority will be re-tabulated at the next contract and members will be readjusted. | ||
- | - If a member misses the signing deadline, they will keep their seniority points and re-enter seniority list with their accumulated points when they re-sign. However, rooms cannot be reassigned after the room-pick party. A member cannot pick a room without having already signed a Phoenix contract for the upcoming contract period. | + | - If a member misses the signing deadline, they will keep their seniority points and re-enter seniority list with their accumulated points when they re-sign. However, rooms cannot be reassigned after the room-pick party. A member cannot pick a room without having already signed a Phoenix contract for the upcoming contract period. Seniority points should be re-tabulated after each section of the Phoenix calendar year |
- **Section 6.4** Fall seniority will be tabulated by April 1st. After this day, the ORDER of the seniority list for Fall may not change. The list may only change in number due to members releasing from contract. Remaining members will then be bumped ahead accordingly. Not even a past member with accumulated points may disrupt this order after April 1st. | - **Section 6.4** Fall seniority will be tabulated by April 1st. After this day, the ORDER of the seniority list for Fall may not change. The list may only change in number due to members releasing from contract. Remaining members will then be bumped ahead accordingly. Not even a past member with accumulated points may disrupt this order after April 1st. | ||
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- **Section 7.4** In the case that a house member moves into a new room and finds a mural/ painting that was left by a previous occupant displeasing or offensive, money will be allotted in the house budget for painting supplies. | - **Section 7.4** In the case that a house member moves into a new room and finds a mural/ painting that was left by a previous occupant displeasing or offensive, money will be allotted in the house budget for painting supplies. | ||
- | ====ARTICLE VIII: HARASSMENT POLICY==== | + | ====ARTICLE VIII: SAFER SPACE AND HARASSMENT POLICY==== |
- ALL HOUSE MEMBERS WILL ABIDE BY THE SHC CODE OF OPERATIONS HARASSMENT POLICY. ANY FORM OF HARASSMENT TOWARD ANY OTHER MEMBER, OR GUEST, IS GROUNDS FOR IMMEDIATE EXPULSION. | - ALL HOUSE MEMBERS WILL ABIDE BY THE SHC CODE OF OPERATIONS HARASSMENT POLICY. ANY FORM OF HARASSMENT TOWARD ANY OTHER MEMBER, OR GUEST, IS GROUNDS FOR IMMEDIATE EXPULSION. | ||
+ | - Phoenix Cooperative Haus is a place of living and learning | ||
====ARTICLE IX: GUEST/PARTY POLICY==== | ====ARTICLE IX: GUEST/PARTY POLICY==== | ||
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- **Group:** A gathering of people in a member’s room that are remaining quiet and not disturbing other members. | - **Group:** A gathering of people in a member’s room that are remaining quiet and not disturbing other members. | ||
- **Party:** A gathering of people initiated by a member in a common area where drinking, music, dancing, or loud noises may occur. | - **Party:** A gathering of people initiated by a member in a common area where drinking, music, dancing, or loud noises may occur. | ||
- | - **House Party:** A gathering involving several members of the House and a large number of people. | + | - **House Party:** A gathering involving several members of the House and a large number of people |
- **Section 9.2** Members must notify all other members of Phoenix that they will have a guest using the facilities and/or hanging out in the common areas when the member is not present. Notifications may be verbal or communicated digitally. | - **Section 9.2** Members must notify all other members of Phoenix that they will have a guest using the facilities and/or hanging out in the common areas when the member is not present. Notifications may be verbal or communicated digitally. | ||
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- **Section 9.11** Fines for not following the guest and party policy may be left by a vote at a House Meeting. Any member may initiate the call for fines. If they wish to do it anonymously, | - **Section 9.11** Fines for not following the guest and party policy may be left by a vote at a House Meeting. Any member may initiate the call for fines. If they wish to do it anonymously, | ||
+ | |||
====ARTICLE X: FINES AND PENALTIES==== | ====ARTICLE X: FINES AND PENALTIES==== | ||
+ | |||
+ | -**Section 10.1** Any member may initiate the fines procedure. These positions will administer fines in Phoenix House: Jobs Officer, Maintenance Officer, Steward, Events Officer, Education Officer and Finance Officer. | ||
+ | -**Section 10.2** All house officers will be responsible for monitoring each other with the use of officer meetings and meeting reports at regular house meetings. If a House Officer is not completing their job, they will be fined. A second offense will result in the creation of an accountability/ | ||
+ | -**Section 10.3** Fines are allocated to those members who are “without a doubt” guilty of neglecting their House jobs or not attending House Meetings. | ||
+ | -**Section 10.4** Each point of a job is worth $10 (that is, a 2 point job is worth $20 etc.) Fines for failure to complete jobs once follow this rule. Members will be fined for failure to complete a required job. (For example: a house member that is not contributing to the 4 point system is eligible to be charged $40 per week which is $10 per required point.) | ||
+ | -**Section 10.5** House members can receive credit for picking up another member’s job at any time equal to their fine. (Steals) | ||
+ | -**Section 10.6** All members have the right to explain their circumstances at a House Meeting if they feel they are innocent. The majority vote is needed to repeal a fine. | ||
+ | -**Section 10.7** Members that miss a work holiday will be fined $25 per chore. The Jobs Coordinator may allow them to make up the time, in lieu of a fine, if they have an acceptable reason for missing the Holiday. | ||
+ | -**Section 10.8** Dish Dash: With prior notice entrance into the personal rooms to look for house dishes by the House Steward is allowed. The housemate with the most dishes reported in their room is responsible for washing all of the dishes collected. If the member does not wash the dishes they will be fined $2 per dish. This bounty is up for steals. | ||
+ | - **10.8.a** Dish totals, responsibility for cleaning, and any incurred fines will be split among roommates. | ||
+ | - **Section 10.9** Fridge Audit: With prior notice, all housemates will be expected to go audit their fridge spot; cleaning it and throwing out any items that have “gone bad”. Any members not in attendance of the fridge audit or who did not clean out their fridge spot and report so to the House Steward will receive a fine equal to one chore point. | ||
+ | - **Section 10.10** Meeting fines are as follows: | ||
+ | - **a.** First missed meeting = “freebie” | ||
+ | - **b.** Second missed meeting = $10 fine | ||
+ | - **c.** Third missed meeting = $15 fine | ||
+ | - **d.** All following missed meetings will bring fines increasing by $5 each miss (i.e. $15, $20, $25…) | ||
+ | - Valid reasons for missing a meeting include: death, family activities, medical emergency, jury duty, and work, etc. | ||
+ | - Meeting fines shall be re-set at the beginning of a new semester. | ||
+ | |||
====ARTICLE XI: JOBS POLICY==== | ====ARTICLE XI: JOBS POLICY==== | ||
+ | -In the case of changing the job system will be voted on by the house at the beginning of the term. Once established, | ||
+ | |||
+ | -**Section 11.1** Any fine will count as a “foul”. A member may only get one weekly fine per job. | ||
+ | -**Section 11.2** If a member accumulates TWO fouls, there would start a house conflict resolution process with the Jobs Officer acting on behalf of the house. Should a third or more foul occur an official grievance with the SHC will be filed by the Jobs Officer on behalf of the house and may result in expulsion of the member. | ||
+ | -**Section 11.3** Fouls can only accumulate per term (i.e. a person can have 5 fouls and not come up for grievance because that member has not reached three fouls in any specific term. Two in the first Fall term, One in the Spring term, Two in the Summer term). | ||
+ | -**Section 11.4** If a member does not do any weekly cleaning jobs (i.e. bathrooms, living room, hallways, and recycling), the member will be fined accordingly and given 24 hours to finish the job. If still not complete, the member will be fined at the end of the week. | ||
+ | -**Section 11.5** If a member does not do a dish shift then the member will be fined. The next dish doer may receive the fine from the previous member on completion of all dishes. | ||
+ | -**Section 11.6** Special Arrangements may be set up in advance with the Job Coordinator if a member is to be away for an extended period of time. | ||
+ | - **11.6.a** Extensions for chore deadlines may be requested and may be given by the Jobs Officer within reason. | ||
+ | |||
+ | ====ARTICLE XIII: DRUG POLICY==== | ||
+ | - **NO USE OF ILLEGAL DRUGS ON PHOENIX HOUSE PROPERTY. NO ILLEGAL DRUG TRAFFICKING ON PHOENIX HOUSE PROPERTY.** | ||
+ | |||
+ | |||
+ | ====ARTICLE XIV: AMENDMENTS==== | ||
+ | |||
+ | -**Section 13.1** This constitution may be amended by a two-thirds vote during a House Meeting which has quorum present | ||
+ | -**Section 13.2** Any amendments which pass shall be posted immediately and updated within SHC storage along with notifying the Vice President of Education. | ||
+ | |||
+ | |||
+ | ====ARTICLE XV: PET POLICY==== | ||
+ | |||
+ | **Phoenix is a pet friendly house. Pets are defined as any animals brought into the house by an individual meant to stay on the property longer than a day. Uncaged pets are defined as cats, or any other animal that would spend the majority of its time outside of a cage. Free-roaming pets are any pets allowed to regularly spend time outside of their owner’s room. By choosing to live in this house, you are agreeing to possibly live with any approved animals.** | ||
+ | |||
+ | -**Section 14.1** Each individual pet must be voted on by the house members in order to live in the house. In the case of doubles, both roommates must agree to house a pet in their room. | ||
+ | -**Section 14.2** After a pet has been approved by the house members, pet owners must submit a Pet Agreement to the SHC. They must also comply with House enforced pet agreements (i.e. The Cat Contract). | ||
+ | -**Section 14.3** The pet must be voted on before the pet’s arrival. One uncaged animal per person, one cage of animals per person, the maximum amount of uncaged animals is 4. Each pet is subject to re-approval at the first house meeting of each term. If the house does not vote on the animal, the pet is considered re-approved. | ||
+ | -**Section 14.4** Animals can always be re-voted on, given any housemate has a valid grievance or concern with the pet continuing to live in the house. This vote should be held as a blind vote. If a pet is voted out, the pet owner has one week to remove the pet Section Any costs from damages attributed to a pet, or non compliance with removal will be the responsibility of the pet owner and will be assessed to the owner by the Finance Officer on the charge sheet. | ||
+ | -**Section 14.5** For animals to become free-roaming you have to gain a separate approval vote. | ||
+ | -**Section 14.6** Members are held responsible for their pets and any destruction they cause and will be fined accordingly. | ||
+ | -**Section 14.7** Pet owners must submit any necessary documentation or be subject to potential fines and a pet re-vote. (i.e. Pet Agreements, Cat Contracts) | ||
+ | |||
+ | |||
+ | ====ARTICLE XVI: SCOPE==== | ||
+ | |||
+ | **This constitution shall be subject to all laws and regulations set forth by the United States of America, the State of Michigan, and the City of East Lansing.** | ||
+ | -**a.** This constitution shall be subject to all rules and regulations set forth by the Spartan Housing Cooperative (SHC) and all of its respective governing bodies. | ||
+ | -**b.** This constitution shall supersede and null all previous constitutions initiated by Phoenix House Cooperative. | ||
+ | -**c.** This constitution shall supersede any rules or regulations that were implemented under its governance. | ||
+ | -**d.** All rules and regulations made under the governance of this constitution shall be placed in the addendum section of this constitution upon the approval of the active members during a Regular House Meeting. | ||
- | ====ARTICLE XII: DRUG POLICY==== | ||
- | ====ARTICLE XIII: AMENDMENTS==== | + | ====Appendices==== |
- | ====ARTICLE XIV: PET POLICY==== | + | - **A.** Chore System |
+ | - **a.** Dish / Trash | ||
+ | - **b.** Bathroom | ||
+ | - **c.** Work Week | ||
+ | - **B.** Meeting Reports | ||
+ | - **C.** Emergency Plans | ||
+ | - **a.** Fire | ||
+ | - **b.** Flood | ||
+ | - **D.** Party | ||
+ | - **a.** Norms | ||
+ | - **b.** Chores | ||
+ | - **E.** Safety Plan | ||
+ | - **a.** Accountability Plans | ||
+ | - **b.** Contact List | ||
+ | - **c.** Safety Plans | ||
+ | - **d.** Ban List | ||
+ | - **F.** | ||
+ | - **a.** Free-Roaming/ | ||
- | ====ARTICLE XV: SCOPE==== |
house_documents/constitutions/phoenix.1715736292.txt.gz · Last modified: 2024/05/14 18:24 by eo_phoenix