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house_documents:constitutions:orion [2025/06/02 15:10] – [Article 4: House Officers] eo_orionhouse_documents:constitutions:orion [2025/06/02 15:51] (current) – eo_orion
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   - **5.4** House Steward, must:   - **5.4** House Steward, must:
-    - **5.4.A** The House Steward will strive to do house shopping every seven days, unless they request an extension. +    - **5.4.A** Be a Chore position split between 2 members 
-    - **5.4.B** Be a signer on the Orion Bank Accounts, if they choose to use a house checkbook/card instead of paying on their own and being reimbursed. +    - **5.4.B** The House Steward will strive to do house shopping every seven days, unless they request an extension. 
-    - **5.4.C** Be compensated for gas in the form of $10 rent credit per month, unless the Steward fails to complete their duties on time. +    - **5.4.C** Be a signer on the Orion Bank Accounts, if they choose to use a house checkbook/card instead of paying on their own and being reimbursed. 
-    - **5.4.D** Consult with the Finance Officer regarding an appropriate food budget, at the start of each term. Furthermore, it is the House Steward’s primary duty to spend within the constraints of the food budget. +    - **5.4.D** Be compensated for gas in the form of $10 rent credit per month, unless the Steward fails to complete their duties on time. 
-    - **5.4.E** Ensure that all primary food staples are stocked every week, which include, but are not limited to: milk, eggs, butter/margarine, spices, garlic, salt, pepper, flour, sugar, coffee, pasta, rice, bread, bagels, onions, potatoes, cheese, peanut butter, cream cheese, condiments, vinegar, oils, cooking spray, baking soda, baking powder, ziploc bags, cleaning supplies, hand soap, dish soap, paper towels, toilet paper... +    - **5.4.E** Consult with the Finance Officer regarding an appropriate food budget, at the start of each term. Furthermore, it is the House Steward’s primary duty to spend within the constraints of the food budget. 
-    - **5.4.F** Attempt to accommodate the requests of the membership by buying requested items, whenever budgetarily possible and beneficial to members. +    - **5.4.F** Ensure that all primary food staples are stocked every week, which include, but are not limited to: milk, eggs, butter/margarine, spices, garlic, salt, pepper, flour, sugar, coffee, pasta, rice, bread, bagels, onions, potatoes, cheese, peanut butter, cream cheese, condiments, vinegar, oils, cooking spray, baking soda, baking powder, ziploc bags, cleaning supplies, hand soap, dish soap, paper towels, toilet paper... 
-    - **5.4.G** Submit grocery receipts to the Finance Officer within 2 days of shopping. +    - **5.4.G** Attempt to accommodate the requests of the membership by buying requested items, whenever budgetarily possible and beneficial to members. 
-    - **5.4.H** Be credited 3 chore credit hours per week.+    - **5.4.H** Submit grocery receipts to the Finance Officer within 2 days of shopping. 
 +    - **5.4.I** Clean and maintain the House Fridge and communal cabinet spaces weekly. 
 +    - **5.4.J** Be credited 4 chore credit hours per week allocating 2 chore credit hours per week for both members holding the position.
  
   - **5.5** The 2 House Recyclers, must:   - **5.5** The 2 House Recyclers, must:
     - **5.5.A** Return all recyclables to a recycling facility/bottle return whenever recycling bins are full; this must be done at least once every two weeks, or fines will be imposed.     - **5.5.A** Return all recyclables to a recycling facility/bottle return whenever recycling bins are full; this must be done at least once every two weeks, or fines will be imposed.
-    - **5.5.B** Clean the recycling room area, wash out all recycling bins when dirty, and maintain organization of the recyclables.+    - **5.5.B** Clean the recycling bin areas, wash out all recycling bins when dirty, and maintain organization of the recyclables.
     - **5.5.C** Submit all recycling money to the Finance Officer with a receipt within two days of the recycling trip.      - **5.5.C** Submit all recycling money to the Finance Officer with a receipt within two days of the recycling trip. 
     - **5.5.D** Be compensated for gas in the form of a $5/driver monthly rent credit, unless the Recycler fails to complete their duties.     - **5.5.D** Be compensated for gas in the form of a $5/driver monthly rent credit, unless the Recycler fails to complete their duties.
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     - **5.7.C** Hose down the trash cans monthly, or as needed.     - **5.7.C** Hose down the trash cans monthly, or as needed.
     - **5.7.D** Be credited 3 chore credit hours per week.     - **5.7.D** Be credited 3 chore credit hours per week.
-  -  **5.8** House Laundry Officer, must:+  -  **5.8** Keeper of the Laundry, must:
     - **5.8.A** Collect all of the towels and mats from bathrooms, blankets from the Fire Room, and the clothes in the bin in the laundry room and wash, dry, and put them back in their place weekly, or as needed.      - **5.8.A** Collect all of the towels and mats from bathrooms, blankets from the Fire Room, and the clothes in the bin in the laundry room and wash, dry, and put them back in their place weekly, or as needed. 
     - **5.8.B** Sweep/mop the laundry room every month.      - **5.8.B** Sweep/mop the laundry room every month. 
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   - **5.10** The 2 SHC Office Laborers, must:   - **5.10** The 2 SHC Office Laborers, must:
     - **5.10.A** Spend a SHC-decided number of hours per month laboring for the SHC Office.     - **5.10.A** Spend a SHC-decided number of hours per month laboring for the SHC Office.
 +    - (a) Each office laborer must complete 4 hours a month individually, equating to 12 hours total as the SHC requires of the house.
 +    - (b) As of 01/2024
     - **5.10.B** Be credited 1 chore credit per person per week.     - **5.10.B** Be credited 1 chore credit per person per week.
  
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   - **6.3** At the first House meeting of each term, the House shall offer input on the budget to be created by the Finance Officer. This budget should include all expected expenses; utility bills, SHC expenses (assessments), house savings, food/supplies, and a facilities budget. The Finance Officer is advised to construct the budget based on the previous year’s actual spending (records can be provided by the Corporate Treasurer).   - **6.3** At the first House meeting of each term, the House shall offer input on the budget to be created by the Finance Officer. This budget should include all expected expenses; utility bills, SHC expenses (assessments), house savings, food/supplies, and a facilities budget. The Finance Officer is advised to construct the budget based on the previous year’s actual spending (records can be provided by the Corporate Treasurer).
  
-  - **6.4** All house savings are not subject to member refund. Savings can only be spent on house improvements (not bills, or other normal expenses) approved by 2/3 current members at a normal house meeting. Any improvement must include a written financial and time/labor estimate to be presented at the House meeting. Any member may present a proposal to the House.+  - **6.4** All house savings are not subject to member refund.  For expenditures of over $100, savings can only be spent if approved by a 2/3rds vote. House improvements under $100 only require a regular majority vote with quorum. Any improvement must include a written financial and time/labor estimate to be presented at the House meeting. Any member may present a proposal to the House.
  
   - **6.5** Any member maintaining a $100 or more balance will be placed on the House Meeting Agenda for a “Rent Inquiry”, Fines & Appeals. The member will explain their situation and negotiate a payment agreement before the meeting is adjourned. (Payment agreement must be approved by a simple majority).   - **6.5** Any member maintaining a $100 or more balance will be placed on the House Meeting Agenda for a “Rent Inquiry”, Fines & Appeals. The member will explain their situation and negotiate a payment agreement before the meeting is adjourned. (Payment agreement must be approved by a simple majority).
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     - **7.1.B** For each summer living in Orion, the member will receive 3 pts.     - **7.1.B** For each summer living in Orion, the member will receive 3 pts.
     - **7.1.C** For each fall or spring semester living in the SHC , but outside of Orion, the member will receive 2 pts.     - **7.1.C** For each fall or spring semester living in the SHC , but outside of Orion, the member will receive 2 pts.
-    - **7.1.D** For each summer semester living in the SHC, but outside of Orion, the member will receive 1 pt.+    - **7.1.D** For each summer semester living in the SHC, but outside of Orion, or as an inactive member at Orion, the member will receive 1 pt.
     - **7.1.E** If point totals are equal for two members, then their signing dates will be used to determine whose seniority is higher. If that is the same, then an impartial manner such as drawing straws, flipping a coin, or rolling a die will determine who has higher seniority amongst those individuals.      - **7.1.E** If point totals are equal for two members, then their signing dates will be used to determine whose seniority is higher. If that is the same, then an impartial manner such as drawing straws, flipping a coin, or rolling a die will determine who has higher seniority amongst those individuals. 
  
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   - **8.3** Any member or guest who feels that they are being harassed by another member of Orion has the option to utilize the following procedures to ameliorate the situation against the alleged harasser. The alleged victim can choose one or more of the following three options:   - **8.3** Any member or guest who feels that they are being harassed by another member of Orion has the option to utilize the following procedures to ameliorate the situation against the alleged harasser. The alleged victim can choose one or more of the following three options:
-    - **8.3.A** The alleged victim may bring the alleged harassment to the House President and have a meeting, including the parties of the facilitator, the alleged harasser and the alleged victim.+    - **8.3.A** The alleged victim, or proxy of the alleged victim, may bring the alleged harassment to a member of the  Conflict Resolution Team and they shall have a meeting, including the Conflict Resolution Team, the alleged harasser and the alleged victim.
     - **8.3.B** The alleged victim may approach the alleged harasser and discuss the problem with that individual.     - **8.3.B** The alleged victim may approach the alleged harasser and discuss the problem with that individual.
-    - **8.3.C** The two parties may choose a mediator, of which both approve, to facilitate a meeting between the alleged victim and the alleged perpetrator. If this is not possible then the House Membership officer will mediate or appoint an individual. This may include a mediator outside of Orion House. +    - **8.3.C** The two parties may choose a mediator, of which both approve, to facilitate a meeting between the alleged victim and the alleged perpetrator. If this is not possible then a member of the Conflict Resolution Team will mediate or appoint an individual. This may include a mediator outside of Orion House. 
-    - **8.3.D** The allegation is documented with the Membership Officer. This documentation is to be confidential and the Membership Officer is the only person having access to the files. This person will grant access to the files to the alleged victim, the alleged harasser and the House Board Representative only.+    - **8.3.D** The allegation is documented with the Membership Officer. This documentation is to be confidential and the Membership Officer is the only person having access to the files. This person will grant access to the files to the alleged victim, the alleged harasser and the Conflict Resolution Team only.
     - **8.3.E** The alleged victim may report the incident to the SHC, where a grievance committee will be formed in order to help them proceed further.     - **8.3.E** The alleged victim may report the incident to the SHC, where a grievance committee will be formed in order to help them proceed further.
-    - **8.3.F** The alleged harasser is to be given a period of time to adjust their behavior. The time is to be determined by the parties that attend the meetings that are discussed above. +    - **8.3.F**  The alleged victim shall be provided information by the Conflict Resolution Team regarding all possible avenues of reporting the harassment through the SHC. 
-    - **8.3.G** If the alleged harasser adjusts their behavior in the allotted time, with the satisfaction of the alleged victim, then the case is closed but the documentation is to remain on file.+    - **8.3.GDepending on the severity of the harassment, subject to the Conflict Resolution Team, the alleged harasser is to be given a period of time to adjust their behavior. The time is to be determined by the parties that attend the meetings that are discussed above. 
 +    - **8.3.H** If the alleged harasser adjusts their behavior in the allotted time, with the satisfaction of the alleged victim, then the case is closed but the documentation is to remain on file.
  
   - **8.4** If the alleged harasser does not adjust their behavior in the allotted time, according to the alleged victim, then the alleged victim may utilize one or more of the next three options.   - **8.4** If the alleged harasser does not adjust their behavior in the allotted time, according to the alleged victim, then the alleged victim may utilize one or more of the next three options.
-    - **8.4.A** The alleged victim may bring the alleged harassment to their House President and have a meeting, including the President, alleged victim and the alleged perpetrator.+    - **8.4.A** The alleged victim may bring the alleged harassment to the Conflict Resolution Team and have a meeting, including the Conflict Resolution Team, alleged victim and the alleged perpetrator.
     - **8.4.B** The alleged victim may approach the alleged harasser and discuss the problem.     - **8.4.B** The alleged victim may approach the alleged harasser and discuss the problem.
     - **8.4.C** The alleged victim and the alleged harasser are to agree on a mediator to facilitate a meeting between the alleged victim and the alleged harasser.     - **8.4.C** The alleged victim and the alleged harasser are to agree on a mediator to facilitate a meeting between the alleged victim and the alleged harasser.
  
-  - **8.5** After the second mediation, the action of the alleged harasser is documented again with the Membership Officer. This documentation is to be confidential and only the Membership Officer has access to the files. This person will permit access to this documentation to the alleged victim, alleged perpetrator and the House Board Representative.+  - **8.5** After the second mediation, the action of the alleged harasser is documented again with the Membership Officer. This documentation is to be confidential and only the Membership Officer has access to the files. This person will permit access to this documentation to the alleged victim, alleged perpetrator and the Conflict Resolution Team.
  
-  - **8.6** After the second allegation, an emergency meeting must be held within one week, with the option of inviting the SHC VP of Membership to facilitate.+  - **8.6** After the second allegation, or a first allegation determined to be severe, a Conflict Resolution meeting must be held within one week with either the SHC VP of Membership or SHC VP of Education present.
  
   - **8.7** Both the accuser and the alleged accused have the option to appeal to the SHC Membership Committee.   - **8.7** Both the accuser and the alleged accused have the option to appeal to the SHC Membership Committee.
  
-  - **8.8** Sanctions against the alleged harasser will be either fines or eviction, taking into consideration the outcome of the house meeting or the SHC Membership Committee meeting.+  - **8.8** Sanctions against the alleged harasser will be either fines or eviction, taking into consideration the outcome of the Conflict Resolution Team meeting with the SHC Officer, or the SHC Membership Committee meeting.
  
   - **8.9** Consent is a must. Consent is defined as permission for something to happen or agreement to do something. Consent must be given as a verbal, clear, and enthusiastic yes by all parties involved, given they are in a fair position to do so. Fair is defined as being able minded to make the decision and without pressure or influence to do so. Consent can be revoked or adjusted at anytime by anyone involved.    - **8.9** Consent is a must. Consent is defined as permission for something to happen or agreement to do something. Consent must be given as a verbal, clear, and enthusiastic yes by all parties involved, given they are in a fair position to do so. Fair is defined as being able minded to make the decision and without pressure or influence to do so. Consent can be revoked or adjusted at anytime by anyone involved. 
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   - **13.1** This Constitution may be amended by a two-thirds vote during a regular house meeting which has quorum present. (Quorum is defined as 50% of current membership plus one).   - **13.1** This Constitution may be amended by a two-thirds vote during a regular house meeting which has quorum present. (Quorum is defined as 50% of current membership plus one).
  
-  - **13.2** Any amendments which pass are edited into the House Constitution by the Board Representative. An updated version of the House Constitution will be given to the SHC Vice President of Education by either the House Education Officer or House Secretary. +  - **13.2** Any amendments which pass are edited into the House Constitution by the Board Representative. An updated version of the House Constitution will be given to the SHC Vice President of Education by the House Education Officer. 
  
 ====Article 14: Scope==== ====Article 14: Scope====
   - **14.1** This Constitution supersedes all previous constitutions and all policies at variance with it. Except where delimited in this Constitution, the membership is generally empowered to make all decisions and policies on house matters.   - **14.1** This Constitution supersedes all previous constitutions and all policies at variance with it. Except where delimited in this Constitution, the membership is generally empowered to make all decisions and policies on house matters.
  
house_documents/constitutions/orion.1748902245.txt.gz · Last modified: 2025/06/02 15:10 by eo_orion