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--- house_documents:constitutions:hedrick [2022/08/27 10:56] – [ARTICLE FIFTEEN: AMENDMENTS] eo_hedrick
+++ house_documents:constitutions:hedrick [2022/08/27 11:35] (current) – Updating page to match house constitution. eo_hedrick
@@ Line 248: / Line 248: @@
 ===Hallways; 1 Member, 2 Points:===
   - **1.** Sweep and mop the upstairs and downstairs hallways weekly.
+----
 ====ARTICLE NINE: FINANCES====
   - **1.** Each member shall be assessed a proportional amount of house expenses each semester.
-  - **2.** The Finance Officer is to propose a revenue and expense budget for each term at the first house meeting of the term. Once a budget has been passed by membership, that budget shall be the guidelines for the spending policy. An existing budget may be amended by a majority vote at a house meeting. If there is a surplus at the end of the term, then each member's account is to be credited a proportional amount of that surplus. If there is a budget deficit at the end of the term, then each member's account will be charged a proportional amount of deficit.
-  - **3.** The house Finance Officer shall post a list of member account balances. The schedule of house charges shall coincide with SHC's assessment billing. The Finance Officer shall set the due date for charges three days prior to the due date for the assessment bill. The charges list will be posted by the Finance Officer seven days prior to the due date for rent.
+  - **2.** The Finance Officer is to propose a revenue and expense budget for each term at the first house meeting of the term. Once a budget has been passed by membership, that budget shall be the guidelines for the spending policy. An existing budget may be amended by a majority vote at a house meeting. If there is a surplus at the end of the term, then each member's account is to be credited a proportional amount of that surplus. If there is a budget deficit at the end of the term, then each member's account will be charged a proportional amount of deficit.
-  - **4.** If a member owes the house more than 30 days rent, a promissory note shall be made with the member. The house Finance Officer is to follow the guidelines as stipulated in Title 6 of the MSU- SHC Code of Operations. If a member breaks any provision within the promissory note, he/she shall be assessed a $10 fine.
+  - **3.** The house Finance Officer shall post a list of member account balances. The schedule of house charges shall coincide with SHC's assessment billing. The Finance Officer shall set the due date for charges three days prior to the due date for the assessment bill. The charges list will be posted by the Finance Officer seven days prior to the due date for rent.
+  - **4.** If a member owes the house more than 30 days rent, a promissory note shall be made with the member. The house Finance Officer is to follow the guidelines as stipulated in Title 6 of the MSU- SHC Code of Operations. If a member breaks any provision within the promissory note, he/she shall be assessed a $10 fine.
   - **5.** If a member owes more than 45 days of rent, then the member's account is to be discussed at the next house meeting and a vote of confidence concerning the member is to be made.
   - **6.** Personal appliances can be charged for their additional electricity usage. These are monthly charges with standards currently defined as such: $40 AC units, $25 room heaters, $10 miniature refrigerator. The price for an individual person can change based on a meter reading and a more precise calculation. The finance officer will facilitate these charges and can adjust the standards unilaterally on the basis of a change in electricity costs. Finance Officer must alert the house to these changes during the house meeting before they come into effect.
@@ Line 266: / Line 274: @@
 It is suggested that the amount a member is charged for a fine is $10 ($20 for lost keys), which is amendable by the house. A written copy of the fine is to be given to the member and the Finance Officer. If a member is fined for failure to do or complete a house job, then the fine may be credited to any member who completes the job. Every member has the right to challenge any fine at the first house meeting following the issue of a fine.
+----
+====ARTICLE TEN: ABNORMAL PURCHASES====
+If any member seeks to purchase items using house funds that are not under the purview of the House Purchasers or needed for regular maintenance and repair by the Maintenance Officer then they shall bring it to vote by the house. To achieve proper house consent for such purposes the following protocols must be followed:
+  - **1.** A presentation must be made by the member seeking the usage of house funds to purchase an item for the house. The presentation should include: an explanation of what the proposed purchase is, what the usage would be, where it would be bought, the exact cost, and where the funds for that cost would come from.  If the proposed expenditure is under $25 then the presentation may be made online with an option to vote it down, otherwise it must be made during a house meeting.
+  - **2.** If house funds are to be used then the House Finance Officer must inform the house on the status and availability of funds.
+  - **3.** A vote must be taken to approve or deny the proposed purchase with a two thirds majority at a house meeting that meets quorum. If the vote is held remotely then quorum rules still apply.
+The House Finance Officer and Purchasers are the only members implicitly allowed to handle house funds with the Finance Officer having final say. House funds (ex. House card) may be used by others but only when lent out to other members and returned to the Purchasers or the Finance Officer after purchases are made. House funds may be lent out only when following the above protocol.
+If a purchase is made outside of the proposed cost then the purchaser must pay or reimburse the House on the money spent over the agreed upon budget. If a purchase that is made is either unapproved or a reckless amount over the approved budget then the purchaser must pay it themselves or reimburse the house as well as having their purchasing privileges revoked upon a majority house vote.
+----
 ====ARTICLE ELEVEN: EXPULSION====
@@ Line 278: / Line 300: @@
   - **2.** If the house wishes to expel a member, then the accused member shall be personally notified in writing of the charges and shall be given a chance to respond at a house meeting before an expulsion vote is cast.
-  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
-  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
+  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
+  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
   - **5.** Non-renewal of contracts- A new member may be refused renewal of their house contract for any non-discriminatory reason, if a simple majority of the house membership agrees to such action.
+----
 ====ARTICLE TWELVE: HOUSE MEETINGS====
 House Meetings are biweekly and scheduled by a majority vote.  The first house meeting of the term should be held as soon as possible after all members have established residency.  A quorum of the members of the house shall consist of two-thirds of the membership. A simple majority of members present at a meeting is required to pass motions. Attendance at house meetings is mandatory for all members. Members will be fined $10 for each unexcused absence after the first.
+----
 ====ARTICLE THIRTEEN: GUEST POLICY====
   - **1.** Guests are welcome at Hedrick, unless a majority of the members in the house feels uncomfortable by the presence of the guest. In this case a petition must be signed by the majority of the members in the house. If this happens, a house meeting must be called and, upon a majority vote, a member's guest privileges may be restricted.
-  - **2.** A guest may stay for a maximum of 5 days, after which a vote by the house is required to extend the guest's stay.
+  - **2.** A guest may stay for a maximum of 5 days, after which a vote by the house is required to extend the guest's stay.
   - **3.** A guest may be asked to contribute money and/or work hours.
+----
 ====ARTICLE FOURTEEN: BOARDERS====
   - **1.** Non-members may apply to be boarders at any Hedrick House meeting. The house will then approve all boarder fees by a majority vote.
-  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
-  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
+  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
+  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
   - **4.** Boarders are responsible for 1 credit of dinner duties per week to be performed in conjunction with Hedrick House members. Dinner duties include doing dishes. And are as outlined previously.
+----
+====ARTICLE FIFTEEN: PET POLICY====
+  - **1.** All plans for pets must be brought up at a house meeting before it is brought in the house.
+  - **2.** Any member bringing a pet into the house must submit themselves to a two week (Subject to extension) trial period in which other members of the house deem whether or not the pet will be a fair, clean, and unobtrusive addition to Hedrick house.
+  - **3.** There must be an alternate plan/place to stay for any pet brought into the house just in case it does not get approved after the trial period.
+  - **4.** Any and all pet allergies must be taken into account when bringing new pets into the house.
+  - **5.** Any pets brought into the house must be respected and cared for by their owners as well as housemates. Any case of animal mistreatment is a police matter and shall be treated as such.
+  - **6.** A three fourths majority vote of the house may allow the pet's entrance.
+  - **7.** Pet owners are responsible for any and all impact their animal has on the house’s day to day operations and environment. Including but not limited to sights, smells, animal droppings, use of house resources, and space needed to house the pet. Ex. Plant destruction
+  - **8.** No dogs as according the SCH policy.
+  - **9.** In order to vote a pet out of the house, the members of the house must have a majority vote pro kicking the pet out in order to remove the animal.
+----
 ====ARTICLE SIXTEEN: AMENDMENTS====
 The house by-laws may be amended by a two-third majority of all members of Hedrick House in good standing. Notice of changes must be submitted to the SHC office with the signatures of the approving house members for computer revision.
-====ARTICLE SIXTEEN: CHECK OUT POLICY====
-Each departing member shall leave all house keys and forwarding address with the house membership officer. Each departing member shall be responsible for leaving his or her room clean and free of unnecessary debris for the next member.
+----
+====ARTICLE SEVENTEEN: CHECK OUT POLICY====
+Each departing member shall leave all house keys and forwarding address with the house membership officer. Each departing member shall be responsible for leaving their room clean and free of unnecessary debris for the next member.
+----
+====ARTICLE EIGHTEEN: FRIENDSHIP CLAUSE====
+If any prospective member is friends with a current housemate who will be renewing their contract for the same year as the prospective member, the house holds the right to deny this potential member on the basis of the friendship clause. Additionally, if two or more prospective members are friends the house holds the right to approve membership to the touree who contacted the membership officer first, and then deny the other potential members. Friendship is to be determined by the house and these situations will be voted on a case by case basis. This is to preserve the community style culture cultivated in Hedrick, and to prevent cliques or “house take-overs”.
+----
-====ARTICLE SEVENTEEN: Friendship Clause====
+====ARTICLE NINETEEN: PERSONS AND PROPERTY CONSENT====
-If any prospective member is friends with a current housemate who will be renewing their contract for the same year as the prospective member, the house holds the right to deny this potential member on the basis of the friendship clause. Additionally, if two or more prospective members are friends the house holds the right to approve membership to the the touree who contacted the membership officer first, and then deny the other potential members. Friendship is to be determined by the house and these situations will be voted on a case by case basis. This is to preserve the community style culture cultivated in Hedrick, and to prevent cliquing or “house take-overs”.
-====ARTICLE EIGHTEEN:COVID 19 RESPONSE====
+Consent: The voluntary, willful, and unambiguous agreement to engage in a specific activity during a specific encounter. Consent cannot be given by someone who is under the influence, being coerced mentally incapable or  incapacitated for any reason.
-Guest Policy
+  - **1.** Persons must have permission before entering another housemates room or using their belongings
-NO non-essential guests or visitors inside Hedrick house; Exceptions include SHC Maintenance Coordinator, SHC maintenance contractors, other SHC staff members and officers carrying out SHC business. Houses must be notified in advance when the aforementioned staff are visiting a house. Other Exceptions include close friends/significant others who submit to a temperature check and have been known to be in good health to the member who vouches for them to enter the house, ex. Has been self quarantining, hasn’t been at high risk gatherings of over 10 people, Wears a mask in public, etc. Temperatures over 100.4 will be asked to leave when checked. No community living guests, anyone from frats, sororities, and other co-ops are not allowed unless specifically given an exception. One guest at a time, only the same two guests. Covid crusher will make a log of guests. .
+  - **2.** Don’t touch persons bodies without consent.
+  - **3.** Be respectful of other people's belongings including breaking property etc.
+  - **4.** Ask for consent before venting or unloading on another person in conversation. Emotional baggage or triggers must be consented upon before bringing up in conversation.
-If a member violates the guest policy:
+----
-■ Violation #1 - House members discuss the guest policy with the member who violated it, make sure the policy is understood.
- ■ Violation #2 - A conflict resolution team made up of one fellow housemate and one member of the SHC COVID Response Team will meet with the member who violated the guest policy. They will discuss the importance of the guest policy and make the violating member aware of the consequences of violating the policy a third time.
-■ Violation #3 - after a third violation the violating member could be found in breach of their contract, possibly causing their contract with the SHC to be terminated.
-Communication and Notification
+====APPENDIX A====
-Communications Point Person- The SHC COVID Response Team is asking all houses to appoint a one person for COVID̷ related communications̤ This is a safe person that everyone in the house can go to for reporting and guidance. Once appointed the communication point person will be added to a SHC̷ wide COVID̷ communication network made up of one member from each house. The purpose of The purpose of this network is to share resources among houses and to provide a space for houses to share updates on active COVID cases within the SHC. The COVID Communications point person is also responsible for completing the COVID 19 Reporting Form so that the COVID Response Team can actively monitor for any areas of concern.
-The COVID Communication Point Person will be responsible for:
-Sharing necessary safety updates with their house,
-Updating the COVID Response Team on the health status of their house, and alerting the Response Team if there is an active case in the house
-Sharing resources with house members, such as the location of COVID testing sites.
-If there is an active case in the house, putting quarantine measures into place.
-House sanitation and Safety practices
+===Table 1: Dry Pantry===
-Creation of the “Covid Crusher” Job as a catch all for surfaces in the house needing sanitization regularly.
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
-Sanitation & Cleaning
+| Flour | 10 | lbs. | $2.50 |
-● Continue normal routine cleaning with soap and water in all common areas; In addition, high-touch surfaces in common areas must be sanitized daily. Examples include tables, door knobs, light switches, countertops, handles, desks, faucets & sinks, toilets, touch screens.
+| Cocoa Powder | 8 | oz | $3 |
-Masks & Social Distancing
+| Peanut Butter (Big Container) | 40 | oz | $5 |
-● Face masks are to be worn on all trips outside of the house.
+| Vanilla Extract | 33 | oz | $10 |
-High-Risk Events / Venturing Outside the Home
+| Sugar (White) | 4 | lbs. | $2.09 |
-● NO housemate is to engage in high-risk events outside of the home; Exceptions include essential workers and students with in-person classes.
+| Brown Sugar | 4 | lbs. | $3.00 |
-○ High-risk events include house parties, going to bars or clubs, gatherings of more than 10 people in a confined, unventilated space.
+| Rice | 10 | lbs. | $7 |
-● Housemates should limit use of city buses until it is deemed doing so will not put individuals at risk.
+| Baking Powder | 8 | oz. | $1.69 |
+| Baking Soda | 16 | oz. | $0.69 |
+| Extra Virgin Olive Oil | 51 | fl. oz. | $10 |
+| Vegetable Oil | 48 | fl. oz. | $2.69 |
+| Garlic | 1 | lb. | $3.30 |
+| Onions | 3 | lbs. | $3.30 |
+| Crisco | 48 | oz. | $6.99 |
+| White Vinegar | 1 | gallon | $2.49 |
+| Soy Sauce | 1 | bottle | $1.99 |
+| Sriracha | 28 | oz. | $3.49 |
+| Honey | 16 | oz. | $6 |
-Quarantine
-● Members should regularly monitor themselves for COVID-19 related symptoms (persistent cough, elevated temperature, difficulty breathing, rash, cold, diarrhea and/or vomiting) and follow uniform safety practices.
-● If a member is ill, they are required to self-quarantine and self-monitor; testing for COVID-19 is recommended.
-○ If negative, member should remain self-quarantine until:
-■ They have been fever free without medication for at least 72 hours
-■ All other symptoms have improved
-■ 10 days have passed since symptoms first appeared
-■ Received two negative COVID-19 tests in a row, 24 hours apart.
-○ If a positive test for COVID-19, a member must self-quarantine until:
-■ They have been fever free without medication for at least 72 hours
-■ Quarantined for 14 days
-■ All other symptoms have improved
-■ Have two negative COVID-19 tests completed in a row, 24 hours apart
-■ Have documentation from a physician that it is safe for them to return to a shared congregate living environment.
-Adoption and Enforcement
-If a member violates the Sanitation and Safety Policy:
-■ Violation #1 - House members discuss the Sanitation and Safety Policy with the member who violated it, make sure the policy is understood.
-■ Violation #2 - A conflict resolution team made up of one fellow housemate and one member of the COVID Response Team will meet with the member who violated the Sanitation and Safety Policy. They will discuss the importance of the Sanitation and Safety Policy and make the violating member aware of the consequences of violating the policy a third time.
-■ Violation #3 - after a third violation the violating member could be found in breach of their contract, possibly causing their contract with the SHC to be terminated.
-====ARTICLE 19: PERSONS AND PROPERTY CONSENT====
+===Table 2: Fridge===
-Consent: The voluntary, willful, and unambiguous agreement to engage in a specific activity during a specific encounter. Consent cannot be given by someone who is under the influence, being coerced, mentally incapable or  incapacitated for any reason.
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
-Persons must have permission before entering another housemates room or using their belongings
+| Grade A Large Eggs | 18 | eggs | $2.59 |
-Don’t touch persons bodies without consent
+| Milk (2%) | 1 | gallons | $3.09 |
-Be respectful of other people's belongings including breaking property etc.
+| Oat Milk | 1 | Gallon | $7.50 |
-Ask for consent before venting or unloading on another person in conversation. Emotional baggage or triggers must be consented upon before bringing up in conversation.
+| Unsalted Butter Sticks | 2 | lbs. | $5.98 |
+| Ketchup | 32 | oz. | $3.69 |
+| Mustard | 20 | oz. | $1.99 |
+| Mayonnaise | 30 | oz. | $4.50 |
+===Table 3: Cleaning Supplies===
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
+| Hand Soap | 48 | oz. | $2.39 |
+| Dawn Dish Soap | 40 | oz. | $5.20 |
+| Generic Mop Liquid | 56 | oz. | $2.50 |
+| Paper Towels | 12 | rolls | $14 |
+| Laundry Detergent (For house towels and blankets) (gain expected) | 144 (comes in 2 tubs) | oz. | $17 |
+| Multi-Surface Cleaner (ex. Fabuloso) | 52 | oz. | $2.50 |
+| Toilet Paper | 18 | rolls | $15 |
+| 13 Gal Trash Bags | 80 | bags | $15 |