Differences

This shows you the differences between two versions of the page.

--- house_documents:constitutions:hedrick [2022/08/27 11:04] – [ARTICLE NINE: FINANCES] eo_hedrick
+++ house_documents:constitutions:hedrick [2026/04/20 17:05] (current) – eo_hedrick
@@ Line 16: / Line 16: @@
     - **e.** Be aware of the contents of the House by-laws.
-  - **2.** Members are required to attend all house meetings. Every unexcused absence from a house meeting shall incur a $10 fine charged to the member's account. Grounds for excuse will be determined by the Finance Officer.
+  - **2.** Members are required to attend all house meetings. Every unexcused absence from a house meeting shall incur a $5 fine for first infraction and a $10 fine for every consecutive infraction; this resets after a member attends a meeting. Charges will be posted to the member's account. Grounds for excuse will be determined by the Education and Membership Officers.
   - **3.** The membership has the right and responsibility to:
@@ Line 68: / Line 68: @@
 ====ARTICLE SEVEN: OFFICERS====
-Elections shall be held at the first house meeting of each term. Only members in good standing may be elected to an officer position. Officers are elected by a majority vote and may be removed from office by a two-thirds vote by members. All Officers except Finance are elected for one term. The term of Finance Officer lasts from the beginning of the fall term to the end of the spring term with the summer term being a single elected term.
+Elections shall be held at the first house meeting of each term. Only members in good standing may be elected to an officer position. Officers are elected by a majority vote and may be removed from office by a two-thirds vote by members. All Officers except Finance are elected for one term. The term of Finance Officer can last from the beginning of the fall term to the end of the spring term in the event the Finance Officer from those terms would not be available for regular meetings during the summer term. In this case, a new Finance Officer that would be available for summer meetings would be elected only for the summer term.
 ===Finance Officer, 5 Points:===
@@ Line 248: / Line 248: @@
 ===Hallways; 1 Member, 2 Points:===
   - **1.** Sweep and mop the upstairs and downstairs hallways weekly.
+----
 ====ARTICLE NINE: FINANCES====
@@ Line 271: / Line 274: @@
 It is suggested that the amount a member is charged for a fine is $10 ($20 for lost keys), which is amendable by the house. A written copy of the fine is to be given to the member and the Finance Officer. If a member is fined for failure to do or complete a house job, then the fine may be credited to any member who completes the job. Every member has the right to challenge any fine at the first house meeting following the issue of a fine.
+----
+====ARTICLE TEN: ABNORMAL PURCHASES====
+If any member seeks to purchase items using house funds that are not under the purview of the House Purchasers or needed for regular maintenance and repair by the Maintenance Officer then they shall bring it to vote by the house. To achieve proper house consent for such purposes the following protocols must be followed:
+  - **1.** A presentation must be made by the member seeking the usage of house funds to purchase an item for the house. The presentation should include: an explanation of what the proposed purchase is, what the usage would be, where it would be bought, the exact cost, and where the funds for that cost would come from.  If the proposed expenditure is under $25 then the presentation may be made online with an option to vote it down, otherwise it must be made during a house meeting.
+  - **2.** If house funds are to be used then the House Finance Officer must inform the house on the status and availability of funds.
+  - **3.** A vote must be taken to approve or deny the proposed purchase with a two thirds majority at a house meeting that meets quorum. If the vote is held remotely then quorum rules still apply.
+The House Finance Officer and Purchasers are the only members implicitly allowed to handle house funds with the Finance Officer having final say. House funds (ex. House card) may be used by others but only when lent out to other members and returned to the Purchasers or the Finance Officer after purchases are made. House funds may be lent out only when following the above protocol.
+If a purchase is made outside of the proposed cost then the purchaser must pay or reimburse the House on the money spent over the agreed upon budget. If a purchase that is made is either unapproved or a reckless amount over the approved budget then the purchaser must pay it themselves or reimburse the house as well as having their purchasing privileges revoked upon a majority house vote.
 ----
@@ Line 285: / Line 300: @@
   - **2.** If the house wishes to expel a member, then the accused member shall be personally notified in writing of the charges and shall be given a chance to respond at a house meeting before an expulsion vote is cast.
-  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
-  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
+  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
+  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
   - **5.** Non-renewal of contracts- A new member may be refused renewal of their house contract for any non-discriminatory reason, if a simple majority of the house membership agrees to such action.
@@ Line 293: / Line 311: @@
 ====ARTICLE TWELVE: HOUSE MEETINGS====
-House Meetings are biweekly and scheduled by a majority vote.  The first house meeting of the term should be held as soon as possible after all members have established residency.  A quorum of the members of the house shall consist of two-thirds of the membership. A simple majority of members present at a meeting is required to pass motions. Attendance at house meetings is mandatory for all members. Members will be fined $10 for each unexcused absence after the first.
+House Meetings are biweekly and scheduled by a majority vote.  The first house meeting of the term should be held as soon as possible after all members have established residency.  A quorum of the members of the house shall consist of two-thirds of the membership. A simple majority of members present at a meeting is required to pass motions.
+Both physical and mental attendance at house meetings is mandatory for all members. Substance use at meetings is only permitted if it is non-disruptive and if members are not becoming intoxicated in a way that creates a barrier to their meeting contribution or the contribution of others. If personal devices (phone, laptop, etc) must be used, it must be non-disruptive and member must still remain engaged in meeting. If homework needs to be done during a meeting by a member, it must be communicated to housemates so as to be respectful and transparent and member must still be as engaged as possible.
+Members will be fined $5 upon first unexcused absence and $10 every consecutive missed meeting after that; fine resets to $5 after the member attends a meeting again. If a member has a valid excuse for missing a meeting, it must be communicated ahead of time to MO or EO. If a member is present in the house during missed meetings in a way that invalidates the excuse or is repeatedly missing meetings (excused or not), MO and/or EO will communicate with member.
 ----
@@ Line 299: / Line 322: @@
 ====ARTICLE THIRTEEN: GUEST POLICY====
-  - **1.** Guests are welcome at Hedrick, unless a majority of the members in the house feels uncomfortable by the presence of the guest. In this case a petition must be signed by the majority of the members in the house. If this happens, a house meeting must be called and, upon a majority vote, a member's guest privileges may be restricted.
+. Guests are welcome at Hedrick, unless a majority of the members in the house feels uncomfortable by the presence of the guest. In this case a petition must be signed by the majority of the members in the house. If this happens, a house meeting must be called and, upon a majority vote, a member's guest privileges may be restricted (and/or revoked).
-  - **2.** A guest may stay for a maximum of 5 days, after which a vote by the house is required to extend the guest's stay.
-  - **3.** A guest may be asked to contribute money and/or work hours.
+. A guest may stay for a maximum of 3 consecutive nights out of every week with a maximum of 12 nights per month. Any deviations from this require a documented vote by the house in order to extend the guest's stay.
+. A guest may be asked to contribute money and/or work hours. This does not mean you are immediately a boarder, this still requires a separate petition and vote.
+. Guests must not be in common spaces without member they are the guest of. Exception to this is bathroom/hallway to bathroom. The only exceptions to this are if member communicates specific need for their guest to be in a common space without them (example: member is sick and their guest needs to heat up a meal for them in the kitchen very quickly).
+. All members must communicate in house group chat whenever a guest is visiting across the board; this is meant to eliminate any uncertainty, not to make members feel bad about a guest visiting at any frequency that falls within the policy.
 ----
 ====ARTICLE FOURTEEN: BOARDERS====
   - **1.** Non-members may apply to be boarders at any Hedrick House meeting. The house will then approve all boarder fees by a majority vote.
-  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
-  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
+  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
+  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
   - **4.** Boarders are responsible for 1 credit of dinner duties per week to be performed in conjunction with Hedrick House members. Dinner duties include doing dishes. And are as outlined previously.
@@ Line 344: / Line 377: @@
 Each departing member shall leave all house keys and forwarding address with the house membership officer. Each departing member shall be responsible for leaving their room clean and free of unnecessary debris for the next member.
+----
 ====ARTICLE EIGHTEEN: FRIENDSHIP CLAUSE====
@@ Line 355: / Line 390: @@
   - **1.** Persons must have permission before entering another housemates room or using their belongings
-  - **2.**Don’t touch persons bodies without consent.
+  - **2.** Don’t touch persons bodies without consent.
   - **3.** Be respectful of other people's belongings including breaking property etc.
   - **4.** Ask for consent before venting or unloading on another person in conversation. Emotional baggage or triggers must be consented upon before bringing up in conversation.
+----
+====APPENDIX A====
+===Table 1: Dry Pantry===
+- Sugar
+- Flour
+- Baking soda
+- Baking powder
+- Brown sugar
+- Vanilla
+- White vinegar
+- Honey
+- Rice
+- Vegetable oil
+- Olive oil
+- Apple cider vinegar
+- Red wine vinegar
+- Powdered sugar
+- Corn starch
+- Bread crumbs
+===Table 2: Fridge===
+- Milk
+- Eggs
+- Butter
+- Ranch
+- Mustard
+- Ketchup
+- Hot sauce (generic, store brand)
+- Soy sauce
+- Bread (type and amount to be discussed by house)
+===Table 3: Cleaning Supplies===
+- Trash bags
+- Clorox wipes
+- Toilet paper
+- Paper towel
+- Dish soap
+- Hand soap
+- Windex
+- Aluminum foil
+- Parchment paper
+- Plastic wrap
+- Gallon bags
+- Pinesol
+- Toilet bowl cleaner