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--- house_documents:constitutions:hedrick [2022/08/27 11:03] – eo_hedrick
+++ house_documents:constitutions:hedrick [2022/08/27 11:35] (current) – Updating page to match house constitution. eo_hedrick
@@ Line 248: / Line 248: @@
 ===Hallways; 1 Member, 2 Points:===
   - **1.** Sweep and mop the upstairs and downstairs hallways weekly.
+----
 ====ARTICLE NINE: FINANCES====
   - **1.** Each member shall be assessed a proportional amount of house expenses each semester.
-  - **2.** The Finance Officer is to propose a revenue and expense budget for each term at the first house meeting of the term. Once a budget has been passed by membership, that budget shall be the guidelines for the spending policy. An existing budget may be amended by a majority vote at a house meeting. If there is a surplus at the end of the term, then each member's account is to be credited a proportional amount of that surplus. If there is a budget deficit at the end of the term, then each member's account will be charged a proportional amount of deficit.
-  - **3.** The house Finance Officer shall post a list of member account balances. The schedule of house charges shall coincide with SHC's assessment billing. The Finance Officer shall set the due date for charges three days prior to the due date for the assessment bill. The charges list will be posted by the Finance Officer seven days prior to the due date for rent.
+  - **2.** The Finance Officer is to propose a revenue and expense budget for each term at the first house meeting of the term. Once a budget has been passed by membership, that budget shall be the guidelines for the spending policy. An existing budget may be amended by a majority vote at a house meeting. If there is a surplus at the end of the term, then each member's account is to be credited a proportional amount of that surplus. If there is a budget deficit at the end of the term, then each member's account will be charged a proportional amount of deficit.
-  - **4.** If a member owes the house more than 30 days rent, a promissory note shall be made with the member. The house Finance Officer is to follow the guidelines as stipulated in Title 6 of the MSU- SHC Code of Operations. If a member breaks any provision within the promissory note, he/she shall be assessed a $10 fine.
+  - **3.** The house Finance Officer shall post a list of member account balances. The schedule of house charges shall coincide with SHC's assessment billing. The Finance Officer shall set the due date for charges three days prior to the due date for the assessment bill. The charges list will be posted by the Finance Officer seven days prior to the due date for rent.
+  - **4.** If a member owes the house more than 30 days rent, a promissory note shall be made with the member. The house Finance Officer is to follow the guidelines as stipulated in Title 6 of the MSU- SHC Code of Operations. If a member breaks any provision within the promissory note, he/she shall be assessed a $10 fine.
   - **5.** If a member owes more than 45 days of rent, then the member's account is to be discussed at the next house meeting and a vote of confidence concerning the member is to be made.
   - **6.** Personal appliances can be charged for their additional electricity usage. These are monthly charges with standards currently defined as such: $40 AC units, $25 room heaters, $10 miniature refrigerator. The price for an individual person can change based on a meter reading and a more precise calculation. The finance officer will facilitate these charges and can adjust the standards unilaterally on the basis of a change in electricity costs. Finance Officer must alert the house to these changes during the house meeting before they come into effect.
@@ Line 266: / Line 274: @@
 It is suggested that the amount a member is charged for a fine is $10 ($20 for lost keys), which is amendable by the house. A written copy of the fine is to be given to the member and the Finance Officer. If a member is fined for failure to do or complete a house job, then the fine may be credited to any member who completes the job. Every member has the right to challenge any fine at the first house meeting following the issue of a fine.
+----
+====ARTICLE TEN: ABNORMAL PURCHASES====
+If any member seeks to purchase items using house funds that are not under the purview of the House Purchasers or needed for regular maintenance and repair by the Maintenance Officer then they shall bring it to vote by the house. To achieve proper house consent for such purposes the following protocols must be followed:
+  - **1.** A presentation must be made by the member seeking the usage of house funds to purchase an item for the house. The presentation should include: an explanation of what the proposed purchase is, what the usage would be, where it would be bought, the exact cost, and where the funds for that cost would come from.  If the proposed expenditure is under $25 then the presentation may be made online with an option to vote it down, otherwise it must be made during a house meeting.
+  - **2.** If house funds are to be used then the House Finance Officer must inform the house on the status and availability of funds.
+  - **3.** A vote must be taken to approve or deny the proposed purchase with a two thirds majority at a house meeting that meets quorum. If the vote is held remotely then quorum rules still apply.
+The House Finance Officer and Purchasers are the only members implicitly allowed to handle house funds with the Finance Officer having final say. House funds (ex. House card) may be used by others but only when lent out to other members and returned to the Purchasers or the Finance Officer after purchases are made. House funds may be lent out only when following the above protocol.
+If a purchase is made outside of the proposed cost then the purchaser must pay or reimburse the House on the money spent over the agreed upon budget. If a purchase that is made is either unapproved or a reckless amount over the approved budget then the purchaser must pay it themselves or reimburse the house as well as having their purchasing privileges revoked upon a majority house vote.
 ----
@@ Line 280: / Line 300: @@
   - **2.** If the house wishes to expel a member, then the accused member shall be personally notified in writing of the charges and shall be given a chance to respond at a house meeting before an expulsion vote is cast.
-  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
-  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
+  - **3.** A majority vote of all house members holding contracts is necessary to expel a member. This vote must be signed and petitioned listing all charges against a member.
+  - **4.** Upon passage of the motion to expel a member, the expelled member shall be given 24 hours to indicate when he/she will be leaving. If the person refuses to leave, the membership officer shall ask the SHC staff to initiate formal eviction proceedings in court. During the eviction proceedings, the rights of the expelled member shall be protected by house members. Expelled members may not be held responsible for the vacancy caused by expulsion.
   - **5.** Non-renewal of contracts- A new member may be refused renewal of their house contract for any non-discriminatory reason, if a simple majority of the house membership agrees to such action.
@@ Line 294: / Line 317: @@
 ====ARTICLE THIRTEEN: GUEST POLICY====
   - **1.** Guests are welcome at Hedrick, unless a majority of the members in the house feels uncomfortable by the presence of the guest. In this case a petition must be signed by the majority of the members in the house. If this happens, a house meeting must be called and, upon a majority vote, a member's guest privileges may be restricted.
-  - **2.** A guest may stay for a maximum of 5 days, after which a vote by the house is required to extend the guest's stay.
+  - **2.** A guest may stay for a maximum of 5 days, after which a vote by the house is required to extend the guest's stay.
   - **3.** A guest may be asked to contribute money and/or work hours.
@@ Line 302: / Line 327: @@
 ====ARTICLE FOURTEEN: BOARDERS====
   - **1.** Non-members may apply to be boarders at any Hedrick House meeting. The house will then approve all boarder fees by a majority vote.
-  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
-  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
+  - **2.** A fee shall be proposed by the Finance Officer to cover the costs of the boarder for the term at the first house meeting of the term. This fee is to be paid in three installments, due at the 15'~of each month in the term.
+  - **3.** If a person is approved as a boarder during the term, the Finance Officer shall propose a proportionate amount to be charged to that boarder.
   - **4.** Boarders are responsible for 1 credit of dinner duties per week to be performed in conjunction with Hedrick House members. Dinner duties include doing dishes. And are as outlined previously.
@@ Line 339: / Line 367: @@
 Each departing member shall leave all house keys and forwarding address with the house membership officer. Each departing member shall be responsible for leaving their room clean and free of unnecessary debris for the next member.
+----
 ====ARTICLE EIGHTEEN: FRIENDSHIP CLAUSE====
@@ Line 350: / Line 380: @@
   - **1.** Persons must have permission before entering another housemates room or using their belongings
-  - **2.**Don’t touch persons bodies without consent.
+  - **2.** Don’t touch persons bodies without consent.
   - **3.** Be respectful of other people's belongings including breaking property etc.
   - **4.** Ask for consent before venting or unloading on another person in conversation. Emotional baggage or triggers must be consented upon before bringing up in conversation.
+----
+====APPENDIX A====
+===Table 1: Dry Pantry===
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
+| Flour | 10 | lbs. | $2.50 |
+| Cocoa Powder | 8 | oz | $3 |
+| Peanut Butter (Big Container) | 40 | oz | $5 |
+| Vanilla Extract | 33 | oz | $10 |
+| Sugar (White) | 4 | lbs. | $2.09 |
+| Brown Sugar | 4 | lbs. | $3.00 |
+| Rice | 10 | lbs. | $7 |
+| Baking Powder | 8 | oz. | $1.69 |
+| Baking Soda | 16 | oz. | $0.69 |
+| Extra Virgin Olive Oil | 51 | fl. oz. | $10 |
+| Vegetable Oil | 48 | fl. oz. | $2.69 |
+| Garlic | 1 | lb. | $3.30 |
+| Onions | 3 | lbs. | $3.30 |
+| Crisco | 48 | oz. | $6.99 |
+| White Vinegar | 1 | gallon | $2.49 |
+| Soy Sauce | 1 | bottle | $1.99 |
+| Sriracha | 28 | oz. | $3.49 |
+| Honey | 16 | oz. | $6 |
+===Table 2: Fridge===
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
+| Grade A Large Eggs | 18 | eggs | $2.59 |
+| Milk (2%) | 1 | gallons | $3.09 |
+| Oat Milk | 1 | Gallon | $7.50 |
+| Unsalted Butter Sticks | 2 | lbs. | $5.98 |
+| Ketchup | 32 | oz. | $3.69 |
+| Mustard | 20 | oz. | $1.99 |
+| Mayonnaise | 30 | oz. | $4.50 |
+===Table 3: Cleaning Supplies===
+^ Item ^ Desired Stocked Quantity ^ Units ^ Target Cost ^
+| Hand Soap | 48 | oz. | $2.39 |
+| Dawn Dish Soap | 40 | oz. | $5.20 |
+| Generic Mop Liquid | 56 | oz. | $2.50 |
+| Paper Towels | 12 | rolls | $14 |
+| Laundry Detergent (For house towels and blankets) (gain expected) | 144 (comes in 2 tubs) | oz. | $17 |
+| Multi-Surface Cleaner (ex. Fabuloso) | 52 | oz. | $2.50 |
+| Toilet Paper | 18 | rolls | $15 |
+| 13 Gal Trash Bags | 80 | bags | $15 |