# | Title | Type of Report | Frequency | Monitoring Scheduled |
---|---|---|---|---|
1.0 | Ends | Internal | Annual | September |
1.1.0 | Member Residents | - | - | - |
1.1.1 | Co-op Movement Participation | Internal | Annual | November |
1.1.2 | Intentional Community | Internal | Annual | November |
1.1.3 | Exposed to Diversity | Internal | Semi-Annual | February; July |
1.1.4 | Safe & Secure Homes | Internal | Annual | June |
1.1.5 & 1.1.5.1 | Empowered Environments & Consent Culture | Internal | Semi-Annual | February; July |
1.1.6 | Social & Environmental Responsibility | Internal | Annual | March |
1.2 | Underserved Communities | Internal | Annual | October |
1.3 | Neighbors | Internal | Annual | October |
1.4 | The Cooperative Movement | Internal | Annual | August |
2.0 | Global Executive Constraint | Internal | Annual | September |
2.1 | Treatment of Member-Residents | Internal | Annual | April |
2.2 | Treatment of Households | Internal | Annual | February |
2.3 | Treatment of Workers | Internal | Annual | July |
2.4 | Compensation & Benefits | Internal | Annual | July |
2.5 | Business Planning & Financial Budgeting | Internal | Annual | April |
2.6 | Financial Condition & Activities (Audited) | Internal | Annual | February |
2.6.1 | Liquidity (1Q, 2Q, 3Q, 4Q) | Internal | Quarterly | Feb; Apr; July; Nov |
2.6.12 | House Audits | Internal | 3x Annually | July; Apr; Nov |
2.7 | Asset Protection | Internal | Annual | March |
2.8 | Emergency ED Succession | Internal | Annual | May |
2.9 | Communication to the Board | Direct Inspection | Semi-Annual | March; October |
3.0 | Global Governance Commitment | Direct Inspection | Annual | June |
3.1 | Governing Style | Direct Inspection | Annual | November |
3.2 | Shared Values | Direct Inspection | Annual | October |
3.3 | The Board's Job | Direct Inspection | Annual | September |
3.4 | Directors' Code of Conduct | Direct Inspection | Annual | November |
3.5 | Agenda Planning | Direct Inspection | Annual | September |
3.6 | Officers' Roles | Direct Inspection | Semi-Annual | March; September |
3.7 | Board Committee Principles | Direct Inspection | Annual | October |
3.8 | Board Committee Structure | Direct Inspection | Annual | October |
3.9 | Governance Investment | Direct Inspection | Annual | July |
4.0 | Global Governance–Management Connection | Direct Inspection | Annual | March |
4.1 | Unity of Control | Direct Inspection | Annual | March |
4.2 | Accountability of the Exec Team | Direct Inspection | Semi-Annual | February; August |
4.3 | Delegation to the Exec Team | Direct Inspection | Annual | March |
4.4 | Monitoring Exec Team Performance | Direct Inspection | Annual | February |
Month | # | Title | Type of Report | Frequency | Monitoring Scheduled |
---|---|---|---|---|---|
January | - | - | - | - | - |
February | 1.1.3 | Exposed to Diversity | Internal | Semi-Annual | February |
1.1.5 & 1.1.5.1 | Empowered Environments & Consent Culture | Internal | Semi-Annual | February | |
2.2 | Treatment of Households | Internal | Annual | February | |
2.6 | Financial Condition & Activities (Audited) | Internal | Annual | February | |
2.6.1 | Liquidity (1Q) | Internal | Quarterly | February | |
4.2 | Accountability of the Exec Team | Direct Inspection | Semi-Annual | February | |
4.4 | Monitoring Exec Team Performance | Direct Inspection | Annual | February | |
March | 1.1.6 | Social & Environmental Responsibility | Internal | Annual | March |
2.7 | Asset Protection | Internal | Annual | March | |
2.9 | Communication to the Board | Direct Inspection | Semi-Annual | March | |
3.6 | Officers' Roles | Direct Inspection | Semi-Annual | March | |
4.0 | Global Governance–Management Connection | Direct Inspection | Annual | March | |
4.1 | Unity of Control | Direct Inspection | Annual | March | |
4.3 | Delegation to the Exec Team | Direct Inspection | Annual | March | |
April | 2.1 | Treatment of Member-Residents | Internal | Annual | April |
2.5 | Business Planning & Financial Budgeting | Internal | Annual | April | |
2.6.1 | Liquidity (2Q) | Internal | Quarterly | April | |
2.6.12 | House Audits (Sept–Dec) | Internal | 3x Annually | April | |
May | 2.8 | Emergency ED Succession | Internal | Annual | May |
June | 1.1.4 | Safe & Secure Homes | Internal | Annual | June |
3.0 | Global Governance Commitment | Direct Inspection | Annual | June | |
July | 1.1.3 | Exposed to Diversity | Internal | Semi-Annual | July |
1.1.5 & 1.1.5.1 | Empowered Environments & Consent Culture | Internal | Semi-Annual | July | |
2.3 | Treatment of Workers | Internal | Annual | July | |
2.4 | Compensation & Benefits | Internal | Annual | July | |
2.6.1 | Liquidity (3Q) | Internal | Quarterly | July | |
2.6.12 | House Audits (Jan–Apr) | Internal | 3x Annually | July | |
3.9 | Governance Investment | Direct Inspection | Annual | July | |
August | 1.4 | The Cooperative Movement | Internal | Annual | August |
4.2 | Accountability of the Exec Team | Direct Inspection | Semi-Annual | August | |
September | 1.0 | Ends | Internal | Annual | September |
1.1.0 | Member Residents | - | - | - | |
2.0 | Global Executive Constraint | Internal | Annual | September | |
3.3 | The Board's Job | Direct Inspection | Annual | September | |
3.5 | Agenda Planning | Direct Inspection | Annual | September | |
3.6 | Officers' Roles | Direct Inspection | Semi-Annual | September | |
October | 1.2 | Underserved Communities | Internal | Annual | October |
1.3 | Neighbors | Internal | Annual | October | |
2.9 | Communication to the Board | Direct Inspection | Semi-Annual | October | |
3.2 | Shared Values | Direct Inspection | Annual | October | |
3.7 | Board Committee Principles | Direct Inspection | Annual | October | |
3.8 | Board Committee Structure | Direct Inspection | Annual | October | |
November | 1.1.1 | Co-op Movement Participation | Internal | Annual | November |
1.1.2 | Intentional Community | Internal | Annual | November | |
2.6.1 | Liquidity (4Q) | Internal | Quarterly | November | |
2.6.12 | House Audits (May–Aug) | Internal | 3x Annually | November | |
3.1 | Governing Style | Direct Inspection | Annual | November | |
3.4 | Directors' Code of Conduct | Direct Inspection | Annual | November | |
December | - | - | - | - | - |
Date | Policy | Description of the Change |
---|---|---|
4/4/2016 | 2.5.8.1 | Exception policy for wood purchase. Expired 8/1/2016 |
3.9.2.1 | Changed “April” to “February” (formerly 3.8.2.1) | |
8/8/2016 | 2.4.4 | Changed “six months…revenue” to “3 months/25% expense’ |
2/5/2017 | 1.0 | Amended Ends to include change by board on consent culture |
2/13/2017 | 3.2 | Inserted Shared Values Policy and renumbered all remaining Section 3 policies. Renumbered Table of Contents and Monitoring Schedule(s) |
3.8 | Amended policy to include the changes made by the board on Committee Structure. Added 3.8.1, 3.8.2, 3.8.3, 3.8.4. | |
3/27/2017 | 2.8.2.2 | Renamed. (Originally 2.8.2.1.1) |
2.8.2.3 | Renamed. (Originally 2.8.2.1.2) | |
9/25/2017 | 3.8.4 | Added General Membership Committee policy |
11/06/2017 | 2.6.8.1 | Exception Policy: Approved Hunnicutt plumbing costs to be paid from Operating Reserves |
12/04/2017 | 3.4 | Corrected numbers for policy |
3.1.3.2 | Removed policy | |
3.1.3.1 | Revised policy | |
1/29/2018 | 2.5.4.1 | Exception Policy: Approved order to purchase $30,000 in refrigerators for SHC use from best buy to be reimbursed by BWL. Expired 2/26/2018 |
2/12/2018 | 2.2 | Added treatment of households policy and renumbered subsequent policies |
2/26/2018 | Appendix F | Added Grievance Appeals policy |
3.3.4.1 | Added “see appendix F” to end of policy | |
7/16/2018 | 2.6.8.3 | Exception: Exceed $100,000 budgeted amount by up to $77,695 for electrical, HVAC upgrades, and vacancies at 711 W Grand River Ave, East Lansing during Summer 2018. Expired 9/1/2018 |
Executive Limitations Evaluation Form
A tool to be used by individual board members as they evaluate the internal monitoring reports designated in Board-Management Delegation.
Evaluator: _ _ _ _ _ _ _ _ _ _ _ _ _
Send to President by: _ _ _ _ _ _ _
Policy being monitored: _ _ _ _ _ _ _
Comments regarding further policy development:
Board Compliance Monitoring Tool
Complete evaluation form and return to the Board President by: _ _ _ _ _ _ _
Board Means Policy being monitored: _ _ _ _ _ _ _
Review all sections of the policy listed and evaluate our compliance with policy.
SHC Grievance Appeals Policy