a. Be responsible for the oversight of maintenance and upkeep of the physical House.
b. Ensure that all House duties that involve maintenance are done in a proper fashion. The Facilities Coordinator will be notified of any negligence and they may issue a warning. *Further negligence will result in a fine.
c. Determine the need for all maintenance supplies. The Facilities officer shall be authorized to spend House maintenance funds with prior consent given by the Finance Officer and house approval of any purchases over $30, taking care not to deplete the term’s budget.
d. Keep track of all House work and repairs and record these in the House maintenance log and report any irregularities to the SHC Vice- President of Facilities or SHC Facilities Coordinator.
e. Make sure that all SHC Facilities Committee meetings are attended. Any fine due to non-attendance will be charged to the maintenance officer’s account. A report of actions must be given at each house meeting.
f. Notify, as a primary responsibility, the SHC office of any maintenance problems, the house is unable to solve within its own budget and labor pool.
g. Establish a hierarchy of contact persons to cope with problems in the absence of the Phoenix House FC.
h. Consult with the SHC and Finance Officer on the amount of each semester’s maintenance budget before the House passes the budget.
i. Encourage house members to do minor preventative maintenance, which the building and appliances need regularly.
j. Prepare for the Fire and City inspections. This entails attending the inspection dates with city officials and taking the initiative to bring the house into compliance.
k. Ensure that all of the smoke detectors and fire extinguishers in the House are in proper working condition, and that the House has the proper distribution of them. Inform the membership of and post an emergency fire escape plan in a common area.
l. Keep a log of the House furniture and its condition. This will be updated each time someone checks out. Major damage to a piece of Phoenix furniture shall be charged to the member’s account.
m. Inspect rooms each time someone moves out and keep a record of their condition.